S L I D E 1

1
FCAT 2009

• Test Administration Training
• for
• School Coordinators

2
Training Materials Link

• These training materials are available online at
• www.ctb.com/fcat

3
Spring 2009 FCAT Administration Schedule
Writing Grades 4, 8, and 10
Any deviation from this schedule requires written
approval from the FDOE prior to
implementation. All of Pasco schools will have
their Writing materials picked up on Friday,
February 13th.
4
Spring 2009 FCAT Administration ScheduleReading,
Mathematics, and Science
5
Spring 2009 FCAT Administration ScheduleReading,
Mathematics, and Science (continued)
GRADE 11 SCIENCE DISTRICTS may administer Grade
11 Science on Day 1, Day 2, Day 3, Day 4, or Day
5. This must be a DISTRICT (not a
school-by-school) decision. Both 75-minute
sessions must be administered on the same day.
Each district must notify the FDOE of the
selected Grade 11 Science administration days.
Note All Pasco high schools will administer
Grade 11 Science on Thursday, March 12th.
6
Whats New for the 2009 FCAT

• Recycling
• Several new references to recycling appear in the
  200809 test administration manuals.
• FDOE encourages schools and districts to consider
  recycling manuals and other non-secure ancillary
  materials after scores have been reported.
• Any references to recycling materials should not
  be interpreted as permission to reuse them (e.g.,
  planning sheets, math reference sheets, periodic
  tables).

7
Whats New for the 2009 FCAT (continued)

• NO NRT Administration
• NO Computer-based Reading and Mathematics RETAKE
• Writing (Grades 4, 8, and 10)
• Test group codes will not be used for this FCAT
  Writing administration.
• No multiple-choice items for any grade level.
• All grade levels will use an unsealed four-page
  writing folder that contains a writing prompt and
  2 lined pages for students to record their
  responses.
• Planning sheets are separate handouts from the
  writing folders (no longer perforated pages
  inside the test document). Planning sheets are
  considered secure materials and should be
  collected after testing.
• Due to legislative changes, earning a passing
  score on the Grade 10 FCAT Writing will not be
  required for graduation with a standard high
  school diploma.

8
Whats New for the 2009 FCAT (continued)

• Reading, Mathematics, and Science
• Test group codes will now be used for ALL grades,
  including Grades 3 and 4.
• Grades 4, 8, and 10 Reading tests contain items
  that have no test questions and instruct students
  to leave the answer boxes for those items blank.
• Scripts for these tests include updated language
  to help students anticipate and understand these
  items.
• PreID Labels for Reading and Mathematics RETAKE
• One set for Reading Retake and another set for
  Mathematics Retake
• No subject designation on the labels
• Be sure to affix the label to the subject test
  that the student is scheduled to take.
• If a label is affixed to a subject test that a
  student is not scheduled to take, the book
  cannot be used and must be returned with all
  other NOT TO BE SCORED materials. Do not remove
  the label. Grid PreID information on a
  replacement test and answer book.

9
Reminders for the 2009 FCAT

• Districts/schools are required to adhere to the
  daily testing schedule, unless a request for a
  change was made by the district and approved by
  the FDOE.
• Test administrators are required to use ALL of
  the allotted time in each test session and should
  not end a session early.
• A student with the accommodation of extra time
  must complete one session before continuing to
  the next session.
• If a student starts a test and leaves school
  without finishing (for an appointment, illness,
  etc.), he/she will NOT be allowed to complete the
  test.
• No exceptions will be made once the student
  leaves the schools campus therefore, if you
  have concerns about a student, you should not
  allow the student to begin.
• Instead, consider administering the test on one
  of the make-up days.

10
Reminders for the 2009 FCAT

• Students may not have any electronic or recording
  devices at their desks, clipped to their belts,
  in their pockets, or anywhere they can reach them
  during testing, even if the devices are turned
  off or the students do not use them.
• If a student is found to be in possession of ANY
  electronic device(s) during testing, his or her
  test must be invalidated in order to successfully
  enforce this policy.
• Inappropriate actions by school or district
  personnel before, during, or after test
  administration may result in consequences such as
  test invalidations and/or loss of teaching
  certification.
• Please carefully read the Test Security Policies
  and Procedures to ensure that you are following
  the correct procedures.
• District assessment coordinators must require
  that school administrators, school assessment
  coordinators, test administrators, and proctors
  sign an FCAT Administration and Security
  Agreement.

11
Reminders for the 2009 FCAT (continued)

• Large Print and/or Braille Materials
• Districts and schools may not transcribe student
  responses from large print and braille documents
  into regular print answer documents, unless the
  materials are defective.
• Student responses will be transcribed by
  contractor staff.
• District/school personnel will continue to be
  responsible for some transcription, as described
  in Appendix A of each test administration manual.
  
• Students using large print materials must record
  answers in large print documents.
• If a test administrator records a students
  response (i.e., flexible responding), he or she
  must record directly into the large print
  document.

12
Reminders for the 2009 FCAT (continued)

• Forms located at www.ctb.com/fcat
• Comment FormsEnsure that the online comment
  forms are reviewed BEFORE testing so that
  feedback will address the concerns of the FDOE
  and the contractor.
• Test Administrator
• School Assessment Coordinator
• District Assessment Coordinator
• Required Administration Information
• Missing Materials
• Administration Irregularities and Breaches

13
Students to Be Tested

• Writing Grades 4, 8, and 10
• Reading and Mathematics Grades 310
• Science Grades 5, 8, and 11
• Reading and Mathematics RETAKE Tests
• Retained Grade 10 students with ANY Grade 10 FCAT
  Reading and/or Mathematics score on file
• Grades 11Adult students who have NOT passed the
  Grade 10 FCAT in Reading and/or Mathematics
• Certificate of Completion students
• Students in the SECOND or THIRD year of the
  Three-Year Graduation Program

14
Students to Be Tested (continued)

• Home Education Program students
• MAY participate in the FCAT appropriate for their
  grade-level (Grades 310)
• MAY take the FCAT Science test (Grade 11)
• May NOT take the Retake test
• McKay Scholarship Program students
• In PRIVATE schools MAY participate
• In PUBLIC schools MUST participate
• K-8 Virtual School Program students(Connections
  Academy and Florida Virtual Academy)
• ALL Grades (38) MUST participate
• Corporate Tax Credit (CTC) Scholarship Program
  students
• INDIVIDUAL Students MAY participate in the FCAT
  appropriate for their grade-level
• English Language Learners (ELLs)
• ALL ELLs are expected to participate in FCAT
  Reading and Writing however, if an ELL has been
  receiving services for one year or less AND the
  LEP committee determines that it is appropriate,
  the student may be exempt but must participate in
  an alternate assessment.
• ALL ELLs are expected to participate in the FCAT
  Mathematics and Science tests no matter how long
  these students have been receiving services.

15
Materials Allowed During Testing
16
Elementary SchoolDocument Configuration
MCMultiple-Choice, GRGridded-Response, SR
ERShort- and Extended-Response
17
Middle SchoolDocument Configuration
MCMultiple-Choice, GRGridded-Response, SR
ERShort- and Extended-Response
18
High School Document Configuration
MCMultiple-Choice, GRGridded-Response, SR
ERShort- and Extended-Response
19
Preidentified Student Answer Documents

• Verify that the student is still enrolled and
  will be tested.
• PreID Roster should be verified against the
  schools student information database.
• Five elements MUST be correct on a student PreID
  label for Grades 4, 8, and 10 Writing, Grades
  3-10 Reading and Mathematics, and Grades 5, 8,
  and 11 Science
• Student last name
• Student ID number
• District number
• School number
• Grade level
• Four elements MUST be correct on a student PreID
  label for RETAKE
• Student last name
• Student ID number
• District number
• School number
• The PreID Roster includes the complete Social
  Security Number (SSN) or Florida Student Number
  for each preidentified student.
• Even though the same file was used to create both
  the PreID Rosters and the student PreID labels,
  only the last four digits of the SSN preceded by
  five Xs and followed by one X (XXXXX7884X) are
  printed on the labels.
• You are NOT required to grid the missing numbers
  of an SSN.

20
Sample Student Grid Sheet
Registration Mark
Student Information (must be completed by the
student)
Grade Level/Content Assessed
Form Code
Timing Tracks
Security Number Area
Student Demographic Information
Student Label Area
Timing Tracks
School Use Only DNS and UNDO bubbles
Registration Mark
21
Sample Student Label

• Affix the label in the box in the lower left
  corner of the student grid sheet.
• Do not remove labels once they have been affixed.
• Do not place a label over another label.

22
Sample DO NOT SCORE (DNS) UNDO Bubbles
Writing Sample Reading, Mathematics,
Science Sample
Answer Document Containing One Test
Answer Document Containing Two Tests
There is one DNS bubble and one UNDO bubble for
each test in an answer document.
23
Test Invalidation Policies and Procedures

• The document is defective.
• A student last name, student ID number, district
  number, school number, OR grade level on a label
  is INCORRECT.
• A label has been placed over another label or
  preprinted information.
• The student has an electronic device during
  testing.
• The student is disruptive or is caught cheating
  during testing.
• Grid only the DNS bubble for the appropriate
  test.
• Test administrator must discuss the situation
  with the school assessment coordinator before a
  final invalidation decision is made.

The appropriate DNS bubble MUST be gridded on a
USED document if
24
Test Invalidation Policies and Procedures
(continued)

• The appropriate DNS Bubble MAY be gridded if
• A student becomes ill and is unable to finish, OR
  is not allowed the correct amount of time.
• Consideration Was the student provided adequate
  time to respond to the test questions or prompt?
• Yes submit the document for scoring
• No invalidate that test on the document and
  handle it accordingly
• If the validity of the test has not been
  compromised, you may allow a student to return to
  the testing room during the same school day for
  the remainder of time left for the test.

It is not necessary to invalidate UNUSED
documents if they are packaged with NOT TO BE
SCORED materials.
25
Placement of Security Numbers
Security Numbers appear on the front of all
secure documents
The Security Number will appear in these spaces.
26
Sample Security Log
27
Required Administration Information
Schools must maintain the following information
for each testing room

• Students assigned to the room - provide Student
  Name and Student ID Number
• Attendance Information Present, Present but
  Invalidated, Absent, Withdrawn
• Test Group Code (RMS only)
• Unique Security Numbers of the Secure Documents
  Assigned to Each Student

28
Testing Location Considerations

• Use classrooms whenever possible.
• Make sure that each room is free of distractions
  and has
• Comfortable seating
• Good lighting
• Adequate ventilation
• Avoid testing in a cafeteria, gymnasium,
  auditorium, or library whenever possible.
• Make sure that
• students are not facing each other if seated at
  tables
• students are not in seating that allows them to
  view other students answers
• there is sufficient space (at least three feet)
  between students
• Remove or cover all visual aids on student desks
  and in the room, such as posters showing
  mathematical and scientific concepts.

29
Supervise Test Administration

• During testing, ensure that students
• clear their desks of all materials except the
  appropriate test materials
• use only No. 2 pencils
• do not have books, notes, scratch paper, or
  electronic devices of any kind even if they do
  not use them
• do not talk or make any disturbance
• work independently
• work in the correct session and record their
  answers in the appropriate area
• Do NOT
• talk with students about any test item
• help students answer any test item
• check through books
• return books to students after they have been
  collected
• discuss test items or answers with students even
  after all test materials have been returned and
  testing has been completed

30
Steps for Returning Test Materials to the School
Assessment Coordinator

• Verify that you have collected all required
  administration information.
• Verify that your Security Log has been completed
  correctly.
• Remove any stray planning sheets (W) or reference
  sheets (RMS) and return them to the school
  assessment coordinator.
• Check student grid sheets to ensure the
  following
• No stray marks are in the preidentified/security
  number area or on or near the registration marks
• No stray marks or writing appear outside
  designated areas
• Upper RIGHT corner has been completed by each
  student
• DNS and UNDO bubbles are accurate
• Group materials using the cover sheets in
  Appendix C and then organize the materials.
• Return materials to the school assessment
  coordinator.
• Complete the online Test Administrator Comment
  Form at www.ctb.com/fcat

31
Prepare Test Materials for Return to District
Assessment Coordinator

• Verify that all distributed secure materials have
  been returned.
• Make copies of and file the following
• the records of required administration
  information collected by test administrators
• all Security Logs
• Separate test materials into stacks in the
  following order
• your schools TO BE SCORED Documents (by grade
  level/document type)
• Home Education Program TO BE SCORED Documents
• McKay Scholarship Program TO BE SCORED Documents
• Corporate Tax Credit Scholarship Program TO BE
  SCORED Documents
• Florida K-8 Virtual School Program TO BE SCORED
  Documents
• Connections Academy (78/0700)all grades
• Florida Virtual Academy (79/0801)all grades
• all NOT TO BE SCORED Materials
• Verify DNS and UNDO bubbles.

32
Prepare Your Schools TO BE SCORED Answer
Documents for Return

• Complete the appropriate Document Count Form for
  each document type/grade level.
• Verify that you have included all documents from
  make-up sessions before you complete each form.
• Place each completed Document Count Form on top
  of the first stack of corresponding TO BE SCORED
  answer documents.
• Complete only one Answer Document Return Summary
  for your school.
• Transfer the information from each Document Count
  Form to the Answer Document Return Summary.
• Verify that the number of documents returned and
  the number of documents indicated on the count
  forms match the entries on the Answer Document
  Return Summary.
• Complete and secure Paper Bands.
• Do not use staples, paper clips, or tape.

33
Sample Document Count Form
34
Sample Paper Band
35
Prepare Home Education Program TO BE SCORED
Documents for Return

• Complete a Document Count Form for each grade
  level/
• document type.
• In the space labeled School Name, write Home
  Education Program.
• In the space labeled District/School Number,
  write your district number and 9998.
• Transfer the information from each Document Count
  Form to the Home Education Program Answer
  Document Return Summary.
• The district name and district number lines are
  preidentified.
• Write your name and phone number on the school
  contact and phone number lines.
• Complete and secure each Paper Band.
• In the space labeled School Name, write Home
  Education Program.
• In the space labeled District/School Number,
  write your district number and 9998.

36
Prepare McKay Scholarship ProgramTO BE SCORED
Documents for Return

• Complete a Document Count Form for each grade
  level/document type.
• In the space labeled School Name, write McKay
  Scholarship Program.
• In the space labeled District/School Number,
  write your district number and 3518.
• Transfer the information from each Document Count
  Form to the McKay Scholarship Program Answer
  Document Return Summary.
• The district name and district number lines are
  preidentified.
• Write your name and phone number on the school
  contact and phone number lines.
• Complete and secure each Paper Band.
• In the space labeled School Name, write McKay
  Scholarship Program.
• In the space labeled District/School Number,
  write your district number and 3518.

37
Sample Home Education McKay Scholarship
ProgramAnswer Document Return Summary

• Preidentified with District Name and District
  Number

38
Writing Return Label Reference Chart
39
Package Writing Test Materials

• Package TO BE SCORED Writing Folders Red Labels
• (2009 Writing Manual Page 47, Steps 16)
• Package NOT TO BE SCORED Materials Yellow Labels
• (2009 Writing Manual Page 49, Steps 15)
• Package Large Print and Braille Materials (TO BE
  SCORED and NOT TO BE SCORED documents and braille
  notes) WHITE Labels
• (2009 Writing Manual Page 65-67, Steps
  12-17)
• Package District Coordinator ONLY Boxes
• (2009 Writing Manual Page 49, Steps 14)

40
Reading, Mathematics, and Science Return Label
Reference Chart
41
Package Reading, Mathematics, and Science Test
Materials

• Package Calibration TO BE SCORED Answer
  Documents Blue Labels (2009 RMS Manual Pages
  241-242, Steps 1-7)
• Package Grade 3 and Retake TO BE SCORED Answer
  Documents PEACH Labels (2009 RMS Manual Pages
  242-243, Steps 1-7)
• Package Grades 4 11 TO BE SCORED Reading
  Mathematics, and Science Answer Documents Red
  Labels (2009 RMS Manual Pages 243-244, Steps
  1-7)
• Package All Large Print and Braille Materials (TO
  BE SCORED and NOT TO BE SCORED documents and
  braille notes) White Labels (2009 RMS Manual
  Page 274, Steps 7-12)
• Package NOT TO BE SCORED Materials Yellow Labels
  (2009 RMS Manual Page 246, Steps 1-5)
• Package District Coordinator ONLY Boxes (2009
  RMS Manual Page 246, Steps 1-4)

42
Calibration Schools Labels to Use for Answer
Documents To Be Scored

• Reading and Math Calibration Schools
• Documents for resolution (Not To Be Scored) are
  returned at a later date, along with your
  non-calibrated materials.
• Not To Be Scored materials are shipped using a
  yellow label.

43
Calibration Schools Labels to Use for Answer
Documents To Be Scored

• Science Calibration Schools
• Documents for resolution (Not To Be Scored) are
  returned at a later date, along with your
  non-calibrated materials.
• Not To Be Scored materials are shipped using a
  yellow label.

44
Large Print (LP) and Braille (BR)Instructions
for Completing Student Grid Sheets

• IMPORTANT DISTINCTION
• For LP users, the student grid sheet on the front
  cover of the large print answer document must be
  completed.
• For BR users, the student grid sheet of the
  regular print answer document must be completed
  and included in each student's return envelope.
• Complete each students grid sheet in one of the
  following ways
• Affix the students verified PreID label to the
  label area on the APPROPRIATE grid sheet.
• For LP, use the preprinted answer sheet as a
  reference only to complete the large print
  student grid sheet.
• For BR, use the preprinted answer sheet after
  verifying its accuracy.
• Grid the APPROPRIATE student grid sheet by hand.

45
LP and BR Steps for Returning Materials to the
District Assessment Coordinator

• Verify the return of all secure materials.
• Make copies of and file the following
• the records of required administration
  information collected by test administrators
• all Security Logs
• Verify that each students return envelope
  contains
• documents for one student only
• an accurate student grid sheet
• Complete a Document Count Form for each grade
  level/document type of each student.

46
LP and BR Steps for Returning Materials to the
District Assessment Coordinator (continued)

• Make sure that each students envelope contains
  the following materials
• Ensure that each envelope contains documents for
  only ONE student.
• Verify the completed information on the outside
  of each student's return envelope and seal the
  envelope.
• Place the appropriate large print and braille
  materials into the boxes in which they arrived.

47
LP and BR Steps for Returning Materials to the
District Assessment Coordinator (continued)

• Seal the boxes.
• Place a WHITE label on each box.
• Return the WHITE-labeled boxes to the district
  assessment coordinator.
• Place non-secure LP and BR materials into the
  other District Coordinator ONLY boxes or handle
  them as directed by the district assessment
  coordinator.

48
Sample Non-Scannable Test Book
FCAT Logo Logo spine wrap varies by color
assigned to grade level

• FCAT 2008 COVER SPECIFICATIONS FOR NON-SCANNABLE
  TEST BOOKS

Student Name Area
Back Cover Label Indicates grade level, content
assessed, document name, and administration year.
Spine Stripe/Wrap 2 black stripes (tab 1 and 3)
Reading Math 1 black stripe (tab 2)
Science 1 black stripe (tab 3) Math 1 black
stripe (tab 4) Writing 1 grayscale stripe (tab
1) Reading Retake 1 grayscale stripe (tab 3)
Math Retake (varies by color assigned to grade
level)
Grade Level
Form Number
Commodity Code
Security Number Area
Content Assessed
49
Questions?
50
Contact Information
Test administration . . . . . . . . . . . . . . .
Madeline Barbery Breaches of security Test
irregularities Test materials . . . . . . . . . .
. . . . . . . . . Heidi Soto Request additional
materials Report defective materials R E
extensions 42341, 42343, 42161, 42162 E-mail
addresses for Madeline (mbarbery_at_pasco.k12.fl.us)
Heidi (hsoto_at_pasco.k12.fl.us)