TO

1
WELCOME
FIRST OF ITS KIND IN INDIA
TO PRESENTATION ON " KHAJANE " COMPREHENSIVE
ONLINE TREASURY COMPUTERISATION PROJECT THE
TREASURY INFORMATION SYSTEM GOVT. OF KARNATAKA
INDIA
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CONTENTS

• INTRODUCTION
• PROCESS
• INFORMATION
• BENEFITS

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INTRODUCTION
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(No Transcript)
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TREASURIES IN THE STATE
- - - - - - - - -
- - - - - -
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TREASURY TRANSACTIONS

• RS.33,728 CR PAYMENT 165 LAKH VOUCHERS.
• RS.29,218 CR RECEIPT 120 LAKH CHALLANS.
• 21,000 DEPARTMENTAL DRAWING OFFICERS.
• 7 LAKH GOVT GIA EMPLOYEES SALARIES.
• 3.6 LAKH PENSIONS THRU PSB/TREASURY.
• HANDLE MORE THAN 2500 DEPOSIT A/cs.
• RENDERING OF A/CS TO AG ZPS MLY.
• 14 LAKH OAP / PHP / DWP THRU M.Os.

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DEFICIENCIES IN THE MANUAL SYSTEM

• OVERDRAWALS OF FUNDS.
• FRAUDULENT WITHDRAWALS.
• MISCLASSIFICATION OF EXP.
• NON RECONCILIATION OF A/Cs.
• DELAY IN FINALISATION OF A/Cs.
• DELAY IN SETTLING THE CLAIMS.

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OBJECTIVES OF KHAJANE

• CENTRAL DATABASE
• ONLINE DATA CAPTURING
• EFFECTIVE BUDGET CONTROL
• COMPILATION CLASSIFICATION OF A/Cs
• ELIMINATION OF SYSTEMIC DEFICIENCIES
• FACILITATE BETTER MANAGEMENT OF STATE FINANCES
• COMPREHENSIVE REPORTS ON STATES REVENUE
  EXPENDITURE

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PROCESS
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LINK BETWEEN NMC, DRC OTHER TREASURIES
DRC DARWAR
NMC BANGALORE
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NETWORK SETUP PATH
S A T
N M C
BANGALORE
N M C
DHARWAR
D R C
S T O
S T O
S T O
S T O
D T O
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APPLICATION SOFTWARE MODULES

• PAYMENTS
• RECEIPTS
• DEPOSITS
• PENSIONS
• STAMPS
• SOCIAL SECURITY PENSIONS (OAP/DWP/PHP )
• REPORTS
• ACCOUNTS
• HOUSE KEEPING
• MASTER MAINTENANCE

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TYPICAL SUB/DISTRICT TREASURY SET UP

N M C
SERVER
SWITCH
V sat Antenna
I DU
U P S
NMC
CLIENT
CLIENT
L.M.P.
D.M.P.
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BILL TRANSACTION IN NEW SYSTEM


N M C
N M C
ACKN
C/W
C/W - HA
BACK OFFICE
FRONT OFFICE
SERVER
NMC
C/W

T.O.
ACKN
ACKN
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BUDGET CONTROL - FLOW
NMC SERVER
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MILESTONES

• TRIPARTITE AGREEMENT SIGNED JAN 01
• VERSION 1 OF SOFTWARE NOV 01
• PILOT RUN 5 SITES DEC 01
  TO MAY 02
• VERSION 2 OF S/W OCT 02
• ROLLOUT JUN
  02 TO NOV 02
• ALL TREASURIES GO ONLINE NOV 02
• ACCOUNTS RENDERED TO AG JAN 03
• CLASSIFIED A/Cs TO AG APR 03
• I V R S SYSTEM INTRODUCED AUG 03
• FIFO IMPLEMENTED AUG 03
• ONLINE FUND TRANSFER DEC 03
• BUDGET CONTROL APR 04
• E C S JUN 04
• ZP / TP FUND CONTROL APR 05

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INFORMATION
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REPORTS FOR BETTER CASH FLOW MANAGEMENT

• RBD ( DAYWISE) - CASH INFLOW OUTFLOW DETAILS
• CASH OUTFLOW - CHEQUES ISSUED
• PENDING BILLS
• REAL TIME INFO ON STATE EXPENDITURE FOR
  CLOSER MONITORING
• EFFECTIVE WAYS MEANS CONTROL THROUGH
  THE SYSTEM

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10,00,00,000
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F M I S REPORTS

• DETAILED REPORT OF RECEIPT MAJOR HEAD /
  ( DAY / GRAPH / DISTRICT) COMPARATIVE
  STATEMENT
• MAJOR HEADWISE / SCHEMEWISE BUDGET ALLOCATION AND
  EXPENDITURE REPORTS
• PLAN EXPENDITURE DETAILS (KDP)
• EXPENDITURE AGAINST RELEASES DETAILS
• DRAWING OFFICERWISE EXPENDITURE DETAILS
• OBJECT CODEWISE EXPENDITURE DETAILS
• EXPENDITURE DIST SECTOR ZP / TP

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0040 SALES TAX
0030 STAMPS REGN
0039 STATE EXCISE
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BENEFITS
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BENEFITS - FINANCIAL

• BUDGET MONITORING
• REAL TIME EXPENDITURE DATA
• EFFECTIVE MANAGEMENT OF RESOURCES
• DIGITAL DATA HELPS COMPARISON
• EASY IDENTIFICATION AND REALLOCATION OF
  UNUTILISED BALANCES
• EFFECTIVE PROCESSING OF ADDITIONALITIES
  AND RE-APPROPRIATIONS

Contd.
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Contd.
BENEFITS - FINANCIAL

• MAIN SOURCE OF INFORMATION FOR DEPARTMENTS AND
  THE GOVERNMENT
• REVENUE RECEIPT FIGURES REPORTED DAILY
• CLOSER MONITORING OF FINANCIAL PROGRESS OF
  VARIOUS SCHEMES
• ACCOUNT RENDERING BY AG EXPEDITED

Contd.
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BENEFITS-TRANSPARENCY
Contd.

• SYSTEM DECIDES THE SENIORITY OF THE BILL
• FIFO - ENSURES THAT THE BILLS ARE
  CLEARED SENIORITYWISE
• IVRS - ELIMINATES THE NEED TO APPROACH THE
  OFFICIALS FOR INFORMATION
• PRINTED OBJECTION SLIPS -ENSURE CLARITY ABOUT
  SHORTCOMINGS
• INFORMATION ON WEB - FOR EFFECTIVE
  DISSEMINATION (TO BE IMPLEMENTED SHORTLY)

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BENEFITS - OTHERS FUND TRANSFER
Contd.

• MANUAL SYSTEM
• G.O. ISSUED FROM THE SECRETARIAT
• BILLS COUNTERSIGNED AT DISTRICT
• BILLS DRAWN AT SUB TREASURY
• PRESENT SYSTEM
• G.O. ISSUED FROM THE SECRETARIAT
• SINGLE BILL PREFERRED AT BANGALORE
• SOFT COPY OF A/C-WISE BREAK UPS PROVIDED
• FUND TRANSFERRED TO PD A/Cs OF LOCAL BODIES/OTHER
  DEPOSITS DIRECTLY ACROSS THE STATE

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BENEFITS- OTHERS FUND CONTROL FOR ZILLA/TALUK
PANCHAYATH
Contd.

• ORIGINAL SYSTEM
• SINGLE TP/ZP BALANCE
• BILLS DRAWN IN TREASURIES
• NO CONTROL OVER OVERDRAWALS
• PRESENT SYSTEM
• ALL TP/ZP CREDITS/DEBITS CLASSIFIED AS
• FUND-I ALL GRANTS UNDER CPS CSS
• FUND-II ALL GRANTS UNDER STATE PLAN NP
• FUND-III OWN FUNDS OF ZP/TP
• ZP/TP FUND BALANCE

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YEAR END OPERATIONS

• Earlier Scenario
• Treasuries were kept open for a week or two even
  after the start of the next financial year.
• Large number of bills presented on last day.
• Lack of time for scrutiny, more pressure.
• After Computerization
• All bills are to be submitted and cleared by
• 12 midnight 31st March.
• The next years budget comes into operation from
  1st April.
• A calendar prescribed well in time specifying
  cut off dates for different kinds of bills.

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SOCIAL SECURITY PENSION PAYMENT

• THERE ARE 14 LAKH OAP,DWP,PHP BENEFICIARIES
• PENSIONS PAID EVERY MONTH THROUGH POSTAL M.O. OR
  BANK A/Cs
• M.O. PRINTING , BANK STATEMENT PRINTING, BILL
  PREPARATION, CHEQUE PRINTING AUTOMATED

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FUTURE PROGRAMS

• DIRECT PAYMENT OF SALARIES TO
  ALL GOVT. G.I.A EMPLOYEES
• HRMS database creation underway
• DIRECT PAYMENT OF PENSIONS
• Database creation underway
• MANAGEMENT OF ALL LOAN ACCTS OF GOVT
• INTRODUCTION OF DIGITAL SIGNATURE
• CONNECTIVITY WITH DEPARTMENTS
• CONNECTIVITY WITH AGENCY BANKS

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IMPORTANT MILE STONES
2001-02 -gt INITIATION OF THE PROJECT 2002-03 -gt
ONLINE TRANSACTIONS 2003-04 -gt CLASSIFIED
ACCOUNTS 2004-05 -gt BUDGET CONTROL 2005-06 -gt MIS
REPORTS, ECS, FUND CONTROL, PERSONAL CLAIMS
THROUGH BANK A/C 2006-07 -gt INFORMATION ON
WEBSITE DIRECT PAYMENT OF PENSIONS, ZP/TP
BUDGET CONTROL
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THANK YOU