Region E Governor Presentation

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Region E Governor Presentation

• Andrea Stenberg
• FY07 Region E Governor

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Region E FY07 Roster

• Andrea Stenberg, Region E Governor
• Angela Owens, Region E Lt. Governor
• Diana Joch, Region E Secretary
• Marge Inden, Region E Treasurer
• Region Collegiate Representative, Krystle Nagle
• Region Collegiate Newsletter Editor, Stephanie
  Goldfarb
• Region Collegiate Membership Chair, Marisa Jo
  Clark
• Region Collegiate Webmaster, Elisabeth Daley
• Collegiate Interest Representative, Nes Robinson
• Naomi McAfee, Region E Nominating Committee
  Representative
• Kelley Abele, Region E Leadership Coaching Chair
• Sandra Hyland, Region E Bylaws Chair
• Diana Joch, Region E Website Chair
• TBD, Region E Membership Chair
• TBD, Region E Professional Development Chair
• TBD, Region E Multi-Cultural Chair

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Key Activities

• Region Governor training via conference calls
• Roll out of Society strategic plan
• Bylaw changes
• Planning for National Conference

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Region Activities

• Collecting new rosters for sections and the
  region officers
• Filling region committee chair positions
• Collecting final section reports
• Completed final Governors report
• Working on Region Newsletter
• Update Region E Procedures
• Complete Region E Strategic/Tactical Plan
• Region E Officer Conference Calls

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Section Report Due Dates

• September 8, 2006
• Received 5 section reports
• January 8, 2007
• June 8, 2007

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CAN-SPAM Act of 2003

• Legislation Overview
• What Regions and Sections Need to Know

October 2006
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Legislation Overview

• The CAN-SPAM Act of 2003, effective Jan. 1, 2004,
  targets electronic mail that uses fraudulent or
  deceptive email practices.
• primarily focused on unsolicited pornography,
  fake business opportunities or body enhancements
• bans false or misleading header information
• prohibits deceptive subject lines

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Legislation Overview

• Commercial email that is sent by a legitimate
  organization must be CAN-SPAM compliant.
• Commercial email is defined as any electronic
  mail message the primary purpose of which is the
  commercial advertisement or promotion of a
  commercial product or service.
• electronic newsletters or announcements that
  publicize or sponsor an event with an associated
  fee or cost
• emails that are received by a non-paying
  subscriber (i.e., not a SWE member) to a SWE
  electronic mailing list

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Legislation Overview

• Transactional or relational electronic mail
  is not subject to the requirements of the
  CAN-SPAM Act.
• Relational email is defined by a message the
  primary purpose of which isto deliver goods or
  servicesthat the recipient is entitled to
  receive under the terms of a transaction that the
  recipient has previously agreed to enter into
  with the sender.
• any message received by a dues-paying member of
  SWE that provides information about the goods and
  services of membership

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Areas of Concern for SWE

• Any email coming from SWE Regions, Sections or HQ
  that does not comply with the requirements of the
  CAN-SPAM Act can be fined 100 - 250 per
  violation up to 2 million!
• Emails that are received by non-members on a SWE
  mailing list that advertise a fee-based event are
  subject to regulation.
• Compliance is mandatory.
• No exceptions are granted by the Federal Trade
  Commission for non-profit organizations.

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How to Comply

• Clear and conspicuous identification that the
  message is an advertisement or solicitation.
• Commercial email is identified as an
  advertisement.
• Include a valid postal address of the sender.
• A post office box is sufficient.

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How to Comply

• The ability to opt-out electronically from
  future emails of this nature.
• Sample Opt-out Statement
• You are receiving this email because you are
  currently subscribed to the SWE news.
• If you have received this email in error or you
  do not want to receive further communication,
  please send an email to unsubscribe_at_swe.org with
  subject Unsubscribe.
• SWE, P.O. Box 123, San Francisco, CA 94101

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Additional Resources

• Federal Trade Commission SPAM Home Page
• http//www.ftc.gov/spam
• Federal Trade Commission The CAN-SPAM Act
  Requirements for
• Commercial Emailers
• http//www.ftc.gov/bcp/conline/pubs/buspubs/canspa
  m.htm
• SPAM laws CAN-SPAM Act of 2003
• http//www.spamlaws.com/federal/can-spam.shtml

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SWE Region Programming Excellence Award Sponsored
by IBM

• New award to bring recognition to our region and
  their members
• For the next 3 fiscal years 5000 will be awarded
  to the region with the most outstanding region
  conference session(45-75 minute time slot),
  program or event on a predetermined select topic
• 2000 for Honorable mention will also be awarded

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Purpose of the Award

• To recognize innovative region conference
  sessions, programs or events with monetary reward
• To provide encouragement for SWE members to
  create and share new materials and resources

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Highlighted Topics

• 2006 Diversity and Inclusiveness
• 2007 Creative Problem Solving
• 2008 Effective Communication

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Topic specific criteria for Creative Problem
Solving

• Did the program target collegiate and
  professional members, women in academia,
  government, grad students, other engineering
  societies?
• Does the program provide sound principles,
  practical real world examples, or how-to tools to
  help the audience build their creative problem
  solving skills?
• Does the program provide a fun and interesting
  problem on which the audience can practice their
  creative problem solving skills?
• Is the material applicable to all career levels?
• Level of relevance in the workplace?
• Level of relevance in the academic environment?

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Program Timeline

• FY07 (2007-2008) Program
• September 2006 2007 Program announced
• Spring 2007 Region conferences held
• New programs presented in regions
• Diversity module presented in regions
• May 15, 2007 New program submissions due
• August 30, 2007 Outstanding program and honorable
  mention determined
• October 2007 New program presented at Conference
  (CLCC and LCC module)
• October 2007 Award recipients announced at
  Celebrate SWE
• October 2007 New program available for use in
  Regions and Sections

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Wow! Thats Engineering? 2007

• Is your section looking for an outreach event
  that will really energize girls?
• Do you need help in organizing your first
  outreach event?
• Or, are you looking for a new approach for EWeek,
  Introduce a Girl to Engineering, after-school
  programs, or summer camps?
• And, wouldnt it be wonderful if all the expenses
  and logistics were handled by someone else
• so that you could focus on connecting with the
  girls?

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Wow! Thats Engineering? 2007

• Three SWE sections will be selected to host
  high-visibility Wow! Thats Engineering? events
  to be conducted in 2007.
• Through the continued sponsorship of IBM, SWE HQ
  is building upon our pilot events that were
  conducted earlier this year (as Develop, Design,
  DiscoverWomen Innovating with Technology) to
  partner with three sections.

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What is it?

• Motivational keynote speaker
• Several hands-on activities or projects, designed
  for girls aged 12 - 17
• Take-away goodie bag containing resource
  materials and small, fun gifts
• Panel presentation for parents
• Engineer-Ware demonstrations (products, gadgets,
  technology supplied by the local volunteers)
• Time Approximately 2 ½ hours in length.
• When Anytime! Saturdays, after-school, early
  evenings, summer, school-vacations
• SWE HQ provides logistics and funding for these
  national events

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Wow! Thats Engineering?

• Your section is invited to submit a brief
• nomination application to be a host for a
• Wow! Thats Engineering? for 2007.
• Please submit the form electronically to
• http//www.surveymonkey.com/s.asp?u622962584427
• Submittals due by October 18, 2006

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Celebrate SWE

• Glow necklaces
• Glow bracelets
• Foil Noise makers horns
• Posters
• Seating
• STAGE
• A I H
• B J/G F
• C D E

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September Membership Reports
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National Business

• Motions for COR Meeting

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Summary of Motions

• Potential Mega Issue Motion(s)
• Bylaws Amendments
• SWEs new Vision Statement

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Potential Mega Issue Motion(s)

• The COR Mega Issue FIG will develop
• recommendations as a result of the
• discussions at the Mega Issue Meetings
• These recommendations may include a
• motion to the COR for follow-up action
• during FY07

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Motions for Bylaw Amendments

• Seven amendments have been proposed to
• the bylaws
• Proposals 3 7 are currently part of the
• consent agenda
• Proposals 1 and 2 are currently part of the
• general agenda

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Bylaw Amendments

• Proposal 1 Nominating Committee Chair Election
  ?? To amend Article IV. Section 6C as
• follows The chair of the nominating committee
  shall be a nonvoting member of the committee
• selected annually to serve for the next fiscal
  year by the regional representatives on the
  committee.
• Candidates for chair must have recent service on
  the nominating committee and may be members of
• the committee at the time of selection. The chair
  may not serve concurrently as a regional
• representative on the committee. The chair may be
  reselected to only one additional consecutive
• term as chair and shall not be eligible to serve
  as a regional representative to the nominating
• committee for at least one year after serving as
  chair.
• Proposal 2 Consequential Amendments related to
  Proposal 1 ?? To amend Article IV. Section 2.A.8
  as follows Advise the president on the
  appointment of committee chairs, except the chair
  of the nominating committee, with the authority
  to approve or deny such appointments.
• To amend Article III. Section 2.A.3 as follows
  Appoint the chairs of Society committees, except
  the
• chair of the nominating committee, subject to the
  approval of the board of directors
• Underlined New Wording

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Bylaw Amendments (cont)

• Proposal 3 Nominating Committee Member Terms ??
  To revise Article IV, Section 6.B as
• follows The nominating committee shall be
  composed of one voting member from each region,
• elected in accordance with region bylaws, to
  serve for a period of two fiscal years. Terms
  shall be
• staggered so that approximately half of the
  members of the committee are elected each year,
  during
• the year in which their region is not holding an
  election for region governor. Members of the
• nominating committee may not succeed themselves
  as regional representatives but may serve up to
• two additional years as chair of the committee.
• Proposal 4 Deputy Director of Regions ?? To
  amend Article IV, Section 2.B. Add Article IV,
• Section 3.D and and re-label Sections 3.E and 3.F
  as follows C. Director of Regions 1. The
  director
• of regions shall a e remain the same. 2. A
  deputy director of regions shall be elected to
  a. Assist
• the director of regions as deemed necessary by
  the director of regions of the region governors.
  b.
• Perform the duties of the director of regions in
  the absence of or at the request of the director
  of
• regions, except serving on the board of
  directors and c. Fill a vacancy in the office of
  director of
• regions for the remainder of the term.
• Section 3. Terms of Office
• D. The deputy director of regions shall serve for
  one fiscal year.
• E.(was D no changes)
• F (was E no changes)

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Bylaw Amendments (cont)

• Proposal 5 Region Governor Eligibility
  Requirements ?? To revise Article VI, Section 2.B
  as
• follows Have served at least two years in the
  aggregate as a professional member of the council
  as a
• professional section or members at large
  president, or as a region officer, except that
  one year as a
• region collegiate representative may be counted
  towards this requirement.
• Proposal 6 Reinstated Sections ?? To amend
  Article VII, Section 1.D as follows A section
  that has been declared inactive may be reinstated
  by the board of directors upon receipt of a
  letter
• requesting reinstatement accompanied by the same
  documentation required for chartering a new
• section.
• Proposal 7 Reinstated Collegiate Sections ?? To
  amend Article VII, Section 2.D as follows A
• collegiate section that has been declared
  inactive may be reinstated by the board of
  directors upon
• receipt of a letter requesting reinstatement
  accompanied by the same documentation required
  for
• chartering a new section.
• Underlined New Wording

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Vision Statement - Background

• ES FIG began developing a new BHAG in FY05
• Input gathered from SWE members and leaders
• through various mechanisms
• Region Conferences
• SWE-News
• SWE Forum
• Survey
• ES FIG currently preparing final proposal for
• Vision Statement and Vivid Descriptions

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Vision Statement Next Steps

• Next Steps
• Final survey to be released to COR on Sept. 27
• Survey will include 3-5 proposals for Vision
  Statement
• ES FIG will develop the final proposal for the
  Vision
• Statement based on survey results
• Final proposal will be announced to COR around
  Oct. 6
• Final opportunity for discussion at BHAG
  meeting on
• Sat. 11-12
• Motion to adopt a new Vision Statement and
  Vivid
• Description will be presented at the COR Meeting