USDA eTravel Implementation

1
USDA eTravel Implementation

• Presented byJerry Chenault and Kay Levy

2
Implementation Process

• Team approach between ACFO-FS, EDS, GSA and
  Agencies
• Each Agency will form an Implementation Team
  consisting of travel and financial individuals,
  workflow process and approvals leads, technical
  lead, and security lead
• Agency Implementation Team will be jointly led
  by their ACFO-FS Implementation Lead

3
Implementation
Process(Continued)

• Conduct workshops with each Agency
• Identify As Is and To Be Agency business
  processes and rules
• Plan and prepare data
• Define and agree on training approach
• Define users and their roles and apply
  appropriate eAuthentication credentials
• Develop Agency-specific Implementation Plan
• Conduct weekly Agency Implementation meetings
  to review project plan and status

4
Milestones

• FedTraveler.com/FFIS Interfaces
• Development completed June 1, 2005
• Quality Assurance testing completed July 15,
  2005
• User Acceptance testing completed July 29,
  2005
• Phase 1 Agency Production Readiness testing
  completed
• August 4, 2005
• Begin Phase 1 production processing - August
  2005
• Complete Department-wide Implementations NLT
  September 2006

5
Cut Over Strategy

• No conversion of legacy TDY data
• Liquidate existing TDY authorization/obligation
  balances
• Targeted completion 6 to 8 weeks after
  implementation
• Run TRVL Expiration Program liquidates
  outstanding TDY authorizations in TRVL only
• Run De-obligation Utility Program - liquidates
  outstanding TDY obligations on the TOHT and
  TOLT tables in FFIS
• Liquidate outstanding advances
• Targeted completion any time prior to
  implementation
• Submit a voucher and apply advance amount or
  bill the advance amount through ABCO

6
E-Authentication

• eRA Risk Assessment completed on 9/30/2004
• All mission critical systems including FFIS,
  FSDW, FDW, IAS, PCMS, CPAIS, ACRWS,
  FedTraveler.com
• eTravel solution from FedTraveler.com
• Recommended Level 2 for travelers, all other
  roles (Arranger, Approver, System Administrator,
  Global Administrator) at Level 3 PKI

7
E-Authentication (continued)

• OCIO provides Level 2 e-Authentication
  credentials for USDA and other outside users for
  access to USDA information
• OCFO provides Level 3 Public Key Infrastructure
  (PKI) and is currently the only
  government-to-government approved source
• OCIO is in the process of bringing the USDA Level
  2 product to GSA compliance.
• OCIO and OCFO are integrating the two products
  and will be certified through the GSA
  Interoperability Lab.
• FedTraveler.com will go through testing in the
  lab to be certified for Level 2 and Level 3
• USDA will perform Quality Assurance and User
  Acceptance before going live with the Phase 1
  agencies

8
e-Authentication (continued)

• Already have Level 2
• If traveler only, no change
• Higher roles will require Level 3 PKI
• Will need to acquire acquire Level 3
• If not already Level 2, acquire Level 2 if needed
  for access to other systems, or wait to determine
  the role you will have in FedTraveler.com