Project Board January Update for Worcs Community

1
Project Board January Update for Worcs Community
MH PAS Deployment Project

• Steve Wormald, Chris Ashman

2
Agenda

• Welcome
• Review previous meeting minutes
• Project Status Presentation
• Current Status
• Project Plan, Status
• SDRC 3 Checklist Status Sign-off
• Deployment Testing
• Test Spec Approval
• Hazzard Assessment
• Risks and Issues
• Change Management Update
• Training Status
• Communications
• NHS Finance report
• AOB
• Conclusion

3
Current Status Cont/

• Planned Activities for Period Date 01/02/05 to
  28/02/05
• Environments
• Preparation of End User Training Environment
  (Master) with (simulated RBAC)
• Confirm allocation of Environments from Cluster ?
• Test Extracts to Trust subset
• Data Migration
• Complete loading of the Local Reference Data
• Migrate updated LRD to Environments Data
  Migration and End User Training using iConfig
  tool
• Further testing of Full MPI data and activity
  data and Work through data issues.
• Finalise Extracts for Daycare Group Sessions
  
• Full Set Sample of File Extracts to be provided
  for testing
• Training
• Re-deliver Day Care training
• Re-deliver Mental Health
• Progress localisation of course content and
  complete Modules where possible
• Complete Preparation of EUT (Master) 1st
  iteration (minus missing modules)
• Provide clarity on SLAs for EUT Environments

4
Current Status Cont/

• Planned Activities for Period Date 01/02/05 to
  28/02/05
• SDRC2 Checklist
• Agreed and Approved
• SDRC 3 Checklist
• Progress outstanding items to be completed by
  16/03/05
• Business Change
• Complete and circulate 1STDraft of Procedures and
  Guidlines Document for PCTs and MH for review and
  approval. Further iteration required
• Complete and circulate 1st Draft of Targets
  Benefits Document for PCTs and MH review and
  approval, Final iteration available circulated
  for Approval 14th March for Project Approval.
• Communications
• Cascade messages to Users on the Project Status.
  Team briefs, Newsflash, etc.
• Further cascading of Communications Briefings to
  Management to SWorcs planned for Jan.

5
Current Status Cont/

• Planned Activities for Period Date 01/02/05 to
  28/02/05
• Infrastructure
• Commence deployment of New PCs and Upgrading
• N3 installation of Circuits progressing
• Security Registration Authentication (Smart
  Card)
• Registration of Sponsors
• Deliver Registration Schedule and notify Users of
  dates and venues
• Deployment Testing
• Work through plans, Roles and Responsibilities,
  localise Scripts
• Issue Final draft of Test Spec for Approval
• Set Up Test Room
• Preparation for Testing Cycle 1 2 Informal
• Support /Operational Readiness
• Kick-Off Workstream Activities

6
Current Status Cont/

• Achievements for this Period Date 01/02/05 to
  28/02/05
• SDRC2 Checklist
• Outstanding items completed
• Business Change
• Further Workshop conducted on Mental Health.
  Product run through and Assessments.
• Project Board formally approved the Policies for
  PCTs and MH.
• Agreement from JNCC on Policies for PCTs and MH.
  
• Initial Go Live Users (Confirmed)
• Completed and circulated 1STDraft of Procedures
  and Guidelines Document for PCTs and MH for
  review and approval (14th Feb).
• Complete and circulate 1st Draft of Targets
  Benefits Document for PCTs and MH review and
  approval.

7
Current Status Cont/

• Achievements for this Period Date 01/02/05 to
  28/02/05
• Communications
• Further cascading of Communications Briefings to
  Management at RB with further sessions being
  planned for Jan05 to SWorcs.
• Environments
• EUT Master Environment configured for Role Based
  Access
• Unable to perform End to End test for Extracts.
• Data Migration
• Data (95.6) with NHS Numbers Less than 1,000
  Duplicates
• Copied 2nd iteration of Local Reference Data
• Further samples of MPI (100,00 records) performed
  and sample of Activity Data performed. Unable to
  perform clean run until Gaps in National Value
  tables and Prof Carers, Specialities etc are
  incorporated into Core Configuration (dependant
  upon availability of Core Config 9.1.1)

8
Current Status Cont/

• Achievements this Period Date 01/02/05 to
  28/02/05
• Training
• Delivered Day Care and Mental Health to Trainers
  
• Progressed localisation of course content
• ADTs, Registrations and Referrals, Clinics, Case
  Load Management, Staff Dairies . Unable to
  progress Day Care
• RBAC Roles defined and Set-Up on the EUT
  (Master).
• Definitive list for Training finalised
• Progressed preparation of Master on upgraded
  Environment
• Infrastructure
• Desktops for deployment commenced
• N3 Acceptance of compromise agreement with BT. 3
  x N3 circuits installed with the exception of
  Redditch.

9
Current Status Cont/

• Achievements this Period Date 01/02/05 to
  28/02/05
• Security Registration Authentication (Smart
  Card)
• Sponsors being Sponsored has commenced.
• Initial Go Live Users being registered
• Trusts progressing defining RBAC roles despite
  difficulties. Roles defined for Mental Health and
  Community ?

10
Current Status Cont/

• Planned Activities for next Period Date 01/03/05
  to 31/03/05
• SDRC 3 Checklist
• Progress outstanding items to be completed by
  16/03/05 progressing
• SDRC 4 Checklist
• Progress items on Checklist
• Business Change
• Complete and circulate 1STDraft of Procedures and
  Guidlines Document for PCTs and MH for review and
  approval (14th Feb). Revised draft 28/02/05
• Complete and circulate 1st Draft of Targets
  Benefits Document for PCTs and MH review and
  approval (14th Feb). Revised draft 05/03/05 and
  issue for Project Board Approval 14/03/2005
• Communications
• Cascade messages to Users on the Project Status.
  Team briefs, Newsflash, etc. Done
• Further cascading of Communications Briefings to
  Management to SWorcs planned for Jan. Done

11
Current Status Cont/

• Planned Activities for next Period Date 01/03/05
  to 31/03/05
• Environments
• Preparation of End User Training Environment
  (Master) with (simulated RBAC) 1st Iteration of
  Master released, further iterations to follow
  Staff Diaries and Day Care,
• Confirm allocation of Environments from Cluster
  8 Environments available, notification to reduce
  to 5 from Cluster, refer to issue log
• Test Extracts to Trust subset
• Data Migration
• Complete loading of the Local Reference Data
• Migrate updated LRD to Environments Data
  Migration and End User Training
• Further testing of activity data and Work through
  data issues.
• Finalise Extracts for Daycare Group Sessions
  (Prepare for Full Go Live)
• Full Set Extracts to be provided for testing
• Training
• Further assistance to be provided on Mental Act,
  by Product Specialist.
• Complete Preparation of EUT (Master) 1st
  Iteration of Master released, further iterations
  to follow Staff Diaries and Day Care as
  localisation is completed.
• Provide clarity on SLAs for EUT Environments.
  Meeting on the 2ND March (CCN to be approved by
  Cluster) Interim arrangement to be agreed.

12
Current Status Cont/

• Planned Activities for next Period Date 01/03/05
  to 31/03/05
• Infrastructure
• Commence deployment of New PCs and Upgrading
  kick-off
• N3 installation of Circuits progressing refer to
  issue
• Security Registration Authentication (Smart
  Card)
• Registration of Sponsors W/O 28/02/05
• Deliver Registration Schedule and notify Users of
  dates and venues
• Deployment Testing
• Work through plans, Roles and Responsibilities,
  localise Scripts Completed
• Issue Final draft of Test Spec for Approval
• Set Up Test Room 02/03/05
• Preparation for Testing Cycle 1 2 Informal
  Cycle 3 4 Informal
• Complete testing
• Support /Operational Readiness
• Kick-Off Workstream Activities Kicked-off
• Complete deployment verification document
• Complete Volumetrics and issue draft for Approval

13
Project Plan

• Project Status

14
SDRC Status

• SDRC1
• Formally Signed-off by Peter Jones Project
  Executive on behalf of the Project Board.
• SDRC2
• Formally Signed-off by Peter Jones Project
  Executive on behalf of the Project Board.
• SDRC3
• Presented to the Project Board for formal
  approval, on the following provisos
• SDRC 3.01 Test Plan Agreed Final Draft presented
  for Project Board Approval is Signed-off
• SDRC 3.07 Target Benefits Final Draft presented
  for Project Board Approval is Signed-off within 1
  Week.
• SDRC 3.08 Benefits realisation tasks resourced
  and monitored. To be completed during SDRC 4.
• SDRC4 Progressing

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Top Issues
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Top Issues Cont/
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Top Issues Cont/
18
Top Risks Cont/
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Top Risks Cont/
20
Top Risks Cont/
21
Top Risks Cont/
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Conclusion

• Agreement to continue to proceed
• Agree Actions from Board meeting
• Next Board Meeting Teusday the 12th of April 3pm
  to 5pm POWCH Conference Room Bromsgrove