CONTRACT PERFORMANCE . . . NOW

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CONTRACT PERFORMANCE . . . NOW THE FUTURE

• 2008 Fall Drinking Water Training
• Wilsonville/Bend/Roseburg
• DHS Drinking Water Program

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OUTLINE

• How agencies are doing - current contract
  earned
• We (DWP) can assist -Snapshot
• Making the Snapshot effective

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Invoiced Funds Used

• Measure of Performance
• Used 7/1/07 - 6/30/08
• Used 7/1/07 - 10/15/08

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Invoiced Funds Used through 6/30/08
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Invoiced Funds Used through 6/30/08
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Invoiced Funds UsedSummary - 6/30/08
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Invoiced Funds UsedSummary - 6/30/08

• Contract Period 07 09
• 12 months through 6/30/08 50
• Invoiced funds used 6/30/08 34

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Invoiced Funds Used through 10/15/08
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Invoiced Funds Used through 10/15/08
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Invoiced Funds UsedSummary - 10/15/08
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Invoiced Funds UsedSummary - 10/15/08

• Contract Period 07 09
• 15 1/2 months through 10/15/08 65
• Invoiced funds used 10/15/08 43

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MEASURING PERFORMANCE

• Triennial Reviews
• Three year audit of county DW programs
• How useful are they?

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Performance Snapshot

• Quarterly Basis (Top 4 Basic Services)
• WS Surveys
• Alerts
• SNCs
• Violations

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Quarterly Snapshot Purpose

• Assist counties with monitoring of major Invoiced
  Fund tasks
• Timely updates (qtly) ? make adjustments
• Staff changes
• Organizational changes
• Disruptions of program
• Phase in during 2009

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Quarterly Snapshot Summary

• ______ County - STATUS SUMMARY
  1/1/2008 - 3/31/2008
• Water System Surveys   
•      
• Required for 2008 30 Surveys
• Completed 11 (37)

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Quarterly Snapshot Summary

• Alerts    
•   
• Systems with Alerts 15
• (10 of all active water systems)
• Total Alerts Generated 20
• Alert Responses 18 (90)
• Average Response Time 2.0 days

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Quarterly Snapshot Summary

• SNCs   
• Systems with SNCs 20
• (13 of all active water systems)
• Total Number of SNCs 12
• Number Responded To 11 (92)
• Average Response Time 1.2 months

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Quarterly Snapshot Summary

• Coliform Violations 
• Systems with Violations 38
• Total Number of Violations 40
• Violations Investigated 33 (83)

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Invoiced Funds - Violations

• Violations Invoiced
• 11 counties attacking Vios (6/30/08)
• 14 counties attacking Vios (10/15/08)
• Part of contract Basic Services
• DMCE to address more

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Quarterly Snapshot Summary

• Notes         
• County currently has 150 active water systems.
• Water system surveys Based on fixed list of
  water system surveys due in 2008.
• Alerts Based on coliform alerts generated from
  12/31/2007 2/29/08 (sodium excluded).
• SNCs Based on SNCs posted on DWP's "Data
  Online" web site in 2008 (from EPA reports for
  Federal Reporting Quarters 2007Q4, 2008Q1).
  Response Time is the time elapsed from the date
  first posted online and the earliest 2008 date of
  service.
• Violations List includes 3-mo. monitoring
  period ending 2/29/08

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Quarterly Snapshot Summary

• Tables with a list of . . .
• Water System Surveys
• Alerts
• SNCs
• Violations
• . . .used to compile the Snapshot Summary.

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Quarterly Snapshot Summary includes Invoiced Fund
Used
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Making the Snapshot Effective

• Monthly Reporting in contract
• WS Surveys
• Water Quality Alerts
• SNCs
• Violations
• Enforcement actions
• Regulatory assistance
• WS Information, Entry Structure Diagrams, Source
  Information updates

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Making the Snapshot Effective

• Monthly Reporting in contract
• Requests for regulatory info
• Plan Review follow ups
• Complaints
• Waterborne illness investigations/reports
• All correspondence with PWSs
• Investigation of spills/emergencies affecting
  water systems

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Making the Snapshot Effective

• Monthly Reporting in contract
• Copies of Public Notices received from water
  systems
• Documentation of any other pertinent contacts
  with water systems under agencys jurisdiction

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Making the Snapshot Effective

• Documents submitted monthly with invoices . . .
• Submit by end of the current month for work done
  the prior month
• Or more frequently

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Making the Snapshot Effective

• Attach ID numbers to documents
• SNC ID - from EPAs SNC lists
• Violation ID - from On-line Violation history
  screen (put in Summary line of contact report
  for now)
• Alert ID - from Alert notice (Put in Summary
  line of contact report for now)
• Start now to use ID s as much as possible - DWP
  will add to contact form

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THATS IT . . .

• QUESTIONS?
• THANKS FOR YOUR PARTICIPATION