ASTM International and PlaceWare Web Conferencing

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ASTM International and PlaceWare Web
Conferencing

• Virtual Meetings Overview

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AGENDA

• Confirm attendees
• What is a virtual meeting?
• ASTM applications for VMs
• Hardware/materials needed
• Role of Committee Services

• Scheduling a VM
• Tools
• Training
• Promotion of VMs
• Questions/Comments

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CONFIRM ATTENDEES

• Presenter needs to confirm attendees
• Control panel displays attendees
• Attendee chats/questions function

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WHAT IS A VIRTUAL MEETING?

• Combination of telephone and web conferencing
• Allows attendees to be connected by sight and
  sound

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ASTM APPLICATIONS FOR VIRTUAL MEETINGS

• Task group meetings to develop draft or revise
  standard
• Officer/Executive Subcommittee meetings
• Strategic planning meetings

• Training sessions
• Small subcommittee meetings with limited agendas
• Other ideas demo text slide

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HARDWARE MATERIALS

• Telephone
• Browser
• Internet connection
• Plug-ins (for presenters only download from
  ASTM website)

• Agenda
• Presentation slides (in Powerpoint)
• Presenter needs any desktop applications to be
  shared with attendees (i.e. Word draft)

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ROLE OF COMMITTEE SERVICES

• Overall responsibility for implementation
• Scheduling VMs
• Uploading presentation slides
• Monitoring VMs
• Troubleshooting questions
• Evaluate impact of VM tool
• Promotion of VMs

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SCHEDULING A VIRTUAL MEETING

• Committee member requests via SM
• Submit committee, topic, time, date, duration,
  of attendees, presenters name and e-mail address
  
• SM contacts CS to schedule VM
• CS schedules meeting, issues invitations, loads
  slide presentation and coordinates with presenter

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ACCESSING A VIRTUAL MEETING

• Access from e-mail invitation
• Embedded URL address OR
• Detailed step by step instructions
• IMPORTANT to do browser check the day prior to VM

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TOOLS

• Text slide
• Polling slide
• White board
• View web pages live go to ASTM site
• Application share demo Word document

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TRAINING

• Placeware Website www.placeware.com
• Self guided tutorials
• Live demos weekly
• Tips on ASTM website
• CS staff to work with presenters and attendees

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PROMOTION OF VIRTUAL MEETINGS

• Include in staff reports for Fall meetings a
  handout will be provided
• Article in SN
• Module at Officers Conference
• Poster for CWs

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QUESTIONS/COMMENTS