Collaborative Programmes UK and Overseas Partner Induction 20078

1
Collaborative ProgrammesUK and Overseas
Partner Induction 2007/8

• Rebecca Broome
• Quality Management Division
• November 2007

2
Outline of Todays EventIntroduction to
Collaborative PartnershipsAcademic
InfrastructureAnnual and Periodic Quality
Assurance ArrangementsAssessment Regulations and
External ExaminingWorkshopsMaking
Partnerships WorkIntegrated Quality
Enhancement ReviewAdministrative Practices
3
Introduction to Collaborative Programmes

• What is a collaborative programme?
• Size and scale of provision
• Why collaborate?
• Roles and responsibilities
• Risks
• Pointers for success
• New Developments
• Personalised induction packs

4
What is a collaborative programme?

• A University Award offered through a partner
  institution in the UK and overseas
• Traditional types of collaborative arrangements
• Franchise (programme offered at UoP and at
  Partner Institution (PI))
• Validated (programme developed by UoP but only
  offered at PI)
• Validated External (programme developed by PI and
  UoP validate it)
• Type of delivery Face to Face / Distance
  Learning traditional / Online / Supported
  Distance Learning / Block Delivery / Blended
  Learning

5
Size and Scope of Overseas Provision
6
Size and Scope of UK Provision
7
Size and Scope of UK Provision
2006/7 Total collaborative Students 4824
8
Why develop Collaborative Programmes?

• Government support to develop wide range of
  collaborationsincluding with further education
  providers / Prime Ministers Initiative
• Widening participation UoP Strategic Statement
  to 2008
• Deliver aspiration-raising activities with
  partners in the area
• Promote and provide clear progression
  routesflexible routes into HE will include
  Foundation Degrees, franchised courses and top-up
  years
• Work with key public sector partners such as the
  MoD, Home Office and NHS
• Work closely with LSC FE and other HE providers

9

• Collaborative Policy March 2005
• The University will engage in collaborative
  provision which
• Brings reputational benefits through
  association
• Contributes to identified educational needs of a
  community
• Responds to local or national employer or
  workforce needs
• Broadens international understanding,
  cooperation and tolerance
• Contributes to the internationalisation of the
  curriculum at Portsmouth
• Contributes to widening access to study Higher
  Education.

10
Roles and Responsibilities

• The University Contact is the department level
  appointment.
• The University Contact is responsible for the
  day-to-day management of the collaborative link
  and is the first line of referral for all
  academic and course management issues. The
  University Contact maintains regular contact with
  the partner and works closely with the
  Collaborative Programmes Office (CPO) and the
  Associate Dean (Academic) (AD(A)). Because
  arrangements vary accordingly to the requirements
  of the individual link, University Contacts must
  ensure that they and their Partner Contacts are
  clear about their respective roles and
  responsibilities. Therefore, the University
  Contact should agree and document a record of
  each Contacts role and responsibilities to make
  clear who does what.

11
Roles and Responsibilities

• The University Administrative Contact is the
  named person from the relevant University
  department/faculty who is the first point of
  contact for the partner institution and CPO for
  day-to-day administration of the programme.
• The AD(A) is a faculty level appointment. The
  AD(A) has responsibility for the maintenance of
  standards, the quality of course delivery and
  good communications systems in relation to those
  Partner Institutions offering awards owned by the
  Faculty. The AD(A) liaises with CPO with regard
  to the approval, monitoring, review and reporting
  requirements for the quality assurance of
  collaborative programmes.
• The Collaborative Programmes Office (CPO)
  provides a university level function. The CPO is
  based in Quality Management Division, Academic
  Registry and gives a strategic and operational
  focus to the management of collaborative
  programmes, allowing certain aspects of delivery
  to be managed more closely.

12
Roles and Responsibilities

• The key objectives of CPO which relate in the
  case of this link are
• Strategic
• To provide a strategic direction for the
  University to interact with the sector on
  collaborative issues / new developments
• Support
• To provide a central point of reference for the
  Quality Assurance Agency
• To provide a central point of reference for
  University Contacts, Partners
  Contacts and all
  those seeking information, guidance and advice
• To provide induction/staff development to staff
  involved with the management and support
  of collaborative provision
• To support the University Contact Forum
• To inform the University and its partners about
  new developments

13
Roles and Responsibilities

• Operational
• To register students and maintain the
  Universitys Student Record System
• To maintain a central database of information on
  the links for the purposes of external and
  internal audit
• To raise invoices and ensure payments are made in
  a timely fashion
• To approve and provide guidance on partner
  institution promotional materials
• To produce final award parchments

14
Challenges and Risks

• Standards and quality
• Finance
• Reputation
• Key areas for attention (from 108 QAA overseas
  quality reports)
• 1. Assessment 2. External Examiners 3. Link
  Tutors 4. Initial Validation 5. Annual
  Monitoring 6. Award Bodys approach 7. Formal
  Agreement 8. Admissions 9. Student Feedback
  10. Promotional Materials 11. Language 12.
  Locus of responsibility 13. Student handbooks

15
Pointers for success

• Get to know each other clear and understood
  expectations
• Commitment to PARTNERSHIP engagement and
  support
• Ownership and involvement in strategy planning
  and quality assurance
• Developing academic and support communities

16

• Internal Developments
• Partner Associate Lecturer Scheme (PAL)
• Educational Developer
• Student Athens Accounts
• Student Cards
• External Activities
• QAA Institutional Audit
• Integrated Quality Enhancement Review (IQER)

17

• The Collaborative Programmes Team
• Rebecca Broome Quality Management
  Division Senior Registrar Ext. 5119
• Susan Taylor Collaborative Agreements and
  Memoranda
• Assistant Registrar Ext. 3196
• Riz McNaught Quality Assurance
• Principal Administrator Ext. 3437
• Michaela Alexander Memoranda Activity
• Faculty Advisor Ext. 3501

18
Useful Information

• Clare Privett Registrations
  and Invoicing
• Administrator Ext. 3285
• Helen Moss Parchments and Registrations
• Administrator Ext. 3416
• Tina Salt Office Administration
• Administrative Assistant Ext. 3502

19
Useful Information

• QAA Code of Practice
• Section 2 Collaborative Provision and Flexible
  and Distributed Learning (including e-learning)
  September 2004
• Council of Validating Universities (CVU)
• www.cvu.ac.uk
• Collaborative Programmes Office, Quality
  Management Division
• http//www.port.ac.uk/departments/services/academ
  icregistry/collaborativeprogrammes
• Tel [phone]
• Fax [phone]

20
Personalised Induction Packs