Program Operations

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TEACH

• Program Operations
• April 10, 2008

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Agenda

• Welcome and Introduction
• Legislative and Regulatory Background
• TEACH Processing Overview
• Release Dates
• Resources

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Agenda

• Welcome and Introduction
• Legislative and Regulatory Background
• TEACH Processing Overview
• Release Dates
• Resources

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Legislative and Regulatory Background

• College Cost Reduction and Access Act (CCRAA),
  Pub.L. 110-84
• Enacted September 27, 2007
• Established TEACH Grant Program effective 2008-09
  
• TEACH Grant Program
• Provides up to 4,000 a year
• Students who plan on becoming teachers and meet
  certain additional requirements
• Requires repayment as Direct Unsubsidized Loan if
  specified teaching requirement is not met

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Legislative and Regulatory Background

• Teaching Service Requirement is four years
  (within 8 years) of full-time teaching
• As a Highly Qualified Teacher
• In a Title I (low income) elementary or secondary
  school
• Teaching in a designated teacher shortage area
• Mathematics
• Science
• A foreign language
• Bilingual education and English language
  acquisition
• Special education
• As a reading specialist
• Other high-need fields

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Negotiated Rulemaking

• TEACH Grant Negotiated Rulemaking
• Three sessions held
• January 8 10, 2008
• January 22-24, 2008
• February 6 8, 2008
• Notice of Proposed Rulemaking (NPRM) (73 FR
  15336) published March 21, 2008
• Comments due on or before April 21, 2008
• Final regulations to be published mid June 2008
• Effective for 2008-09 award year

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Agenda

• Welcome and Introduction
• Legislative and Regulatory Background
• TEACH Processing Overview
• Release Dates
• Resources

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High-Level Federal Student Aid Business Functions
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School Eligibility andParticipation

• NPRM includes institutional eligibility
  requirements
• Institution has the option to participate in the
  TEACH Grant Program
• Institution choosing to participate in TEACH
  Grant Program will need to apply for
  participation approval
• Forthcoming Dear Colleague Letter will explain
  how an institution adds TEACH Grant Program to
  its institutional eligibility and what must be
  done to satisfy all other institutional
  requirements

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Student Awareness

• Student and school publications are being updated
• TEACH Grant ProgramWeb site has been developed
  and is available at www.teachgrant.ed.gov

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Student Application 2008-2009

• FAFSA is the TEACH Grant application
• January 1, 2008 Added TEACH Grant question to
  2008-09 FAFSA on the Web
• Response from student is yes/no answer

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Student Application 2008-2009

• February 11, 2008 Began communicating yes
  responses to student/school through new SAR
  comment code 281
• February 15, 2008 Reprocessed CPS records to
  send students/schools responses

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Student Application 2008-2009

• New SAR Comment Code 281 for FAFSA on the Web
  Filers Who Answered Yes
• When you completed your FAFSA, you responded
  'YES' to the question about your plans to take
  coursework that will enable you to become a
  teacher. We asked this question because there is
  a new federal student aid program for students
  who plan on becoming teachers. You should go to
  www.teachgrant.ed.gov to learn more and find out
  what steps you must take to be considered for the
  program. If you cannot access the website, you
  should call 1-800-4-FED-AID (1-800-433-3243).

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Student Application 2008-2009

• May 5, 2008 Will implement new SAR comment code
  282 for non-FAFSA on the Web filers
• New SAR comment code 282 will be for Paper, FAA
  Access, and EDE Filers who were not presented
  with TEACH Grant question
• Not reprocessing for new SAR comment code 282

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Student Application 2008-2009

• New SAR Comment Code 282 for Paper, FAA Access,
  and EDE Filers Who Were Not Presented With TEACH
  Grant Question
• There is a new federal student aid program for
  students who plan on becoming teachers. If you
  are interested, you should go to
  www.teachgrant.ed.gov to learn more and find out
  what steps you must take to be considered for the
  program. If you cannot access the website, you
  should call 1-800-4FEDAID (1-800-433-3243).

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Agreement To Serve (ATS)

• Students must complete and sign ATS to receive
  TEACH Grant funds
• ATS will include
• Teaching Service obligation
• Circumstances that will result in TEACH Grant
  being converted to a loan
• Terms and conditions of repayment, if applicable
• ATS will only be available in electronic format

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Agreement To Serve

• New Web site is being developed for ATS,
  accessible with Federal Student Aid PIN
• ATS Web site will have its own URL (not the same
  as Direct Loan MPN Web Site)
• ATS Web site will include a TEACH Grant Fact Sheet

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Agreement To Serve

• Schools will be able to search and view all ATS
  information via COD Web site
• ATS will be required each year a student is
  scheduled to receive a new TEACH Grant
• No Master ATS
• ATS will be linked to Award ID for TEACH Grant
• COD will acknowledge completion of ATS and notify
  school

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ATS ID

• System-generated 21-character ATS ID

Sequence Number (3 characters)
Social Security Number (9 characters)
OPEID(first 6 characters of school entered on
ATS)
Agreement To Serve Type(C for TEACH Grant)
Award Year (2 characters as an example 09, for
2008-2009)
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Award Disbursement Processing

• Anticipated disbursements must be submitted with
  the award origination
• COD will generate TEACH Grant Disclosure
  Statement for student
• School has option to require origination before
  COD accepts ATS
• ATS must be accepted by COD for actual
  disbursement acceptance
• No POP (Potential Overaward Process) but will
  have Multiple Reporting Record (MRR) for
  concurrent enrollment
• No option for automatic correction process

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Award Disbursement Processing

• COD provides/adjusts CFL upon acceptance of
  actual disbursement records
• ATS accepted for applicable year
• No earlier than 7 days before disbursement date
• Fund available for drawdown in G5 (formerly GAPS)
  beginning July 1, 2008
• G5 Award Number P379T09xxxx
• Funding data available on G5 and COD Web sites

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Award Disbursement Processing

• Awards will be edited against TEACH Grant
  maximums across schools within an award year
• Awards that convert to Direct Unsubsidized Loans
  will not apply to students Direct Loan annual or
  aggregate loan limits
• Any default on a converted loan will not count in
  the institutions cohort default rate

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Award DisbursementSchema

• TEACH Grant will be unique program type
• Schema changes needed to accommodate new award
  block
• March 11, 2008 Posted IFAP Electronic
  Announcement communicating new schema
• http//www.ifap.ed.gov/eannouncements/031108CODXML
  Schema3pt0a.html

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Award Disbursement Schema

• 21-character TEACH Grant Award ID

Sequence Number (3 characters)
Social Security Number (9 characters)
OPEID(first 6 characters of school originating
award)
Award Type(H for TEACH Grant)
Award Year (2 characters as an example 09, for
2008-2009)
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Maintaining the Award

• TEACH Grants will be uniquely identified and
  tracked within Federal Student Aid systems
• Once COD has accepted ATS, accepted origination
  record and accepted actual disbursement record
  for the initial disbursement, TEACH Grant award
  is sent to Direct Loan Servicing
• After Direct Loan Servicing receives TEACH Grant
  from COD student receives Welcome Letter
• Direct Loan Servicing will pass TEACH Grant data
  to NSLDS
• Beginning in Fall 2008, Direct Loan Servicing
  will generate quarterly TEACH Grant statement for
  student

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Maintaining the Award

• NSLDS will
• Maintain history and reporting on TEACH Grants
• Display TEACH Grants versus TEACH Grants
  converted to Direct Unsubsidized Loan (TEACH)
• Add TEACH Grant to Enrollment Reporting Rosters
• Pass information to CPS for ISIR
• Support TEACH Grant Program with Transfer Student
  Monitoring functionality

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Agenda

• Welcome and Introduction
• Legislative and Regulatory Background
• TEACH Processing Overview
• Release Dates
• Resources

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June 27-28, 2008 COD Release

• TEACH Grant Functionality For COD Release 7.1
• School Set-up
• Batch and Web Processing
• Agreement to Serve (ATS) Web site
• Award linking to ATS
• Funding level changes
• School funding data displayed on COD Web site
• Student and school data displayed on COD Web site
• Edits on records, including concurrent enrollment

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For EDExpress Users

• Shortly after the June 28, 2008 COD System
  implementation, an updated version of the
  EDExpress software will be posted
• Supports TEACH Grant origination and disbursement
  processing
• Allow a school to enter, store and export/import
  TEACH Grant origination and disbursement
  information

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July 1, 2008

• Additional TEACH Grant Functionality by
• July 1, 2008
• NSLDS
• Schools and students will be able to view
  individual award information and aggregate award
  information
• Schools will be able to enter overpayment
  information for TEACH Grants
• Schools will see TEACH Grant students posted to
  their enrollment reporting rosters
• Borrower Services Collections
• Schools will able to refer overpayments of TEACH
  Grants

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September 26-27, 2008 COD Release

• TEACH Functionality For COD Release 7.2
• TEACH Grant School Reports
• Multiple Reporting Record (MRR) (generated when
  concurrent enrollment occurs)
• Pending Disbursement List
• Inactive Grant Report
• SSN, Name, DOB Change Report
• School Account Statement (SAS) Report

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For EDExpress Users

• Shortly after the September 27, 2008 COD System
  implementation, an updated version of the
  EDExpress software will be posted
• Supports TEACH Grant reporting functions
• Allow a school to import available TEACH Grant
  reports

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January 1, 2009

• Additional TEACH Grant Functionality by January
  1, 2009
• All applicants will be presented with the TEACH
  Grant question
• Schools will see TEACH Grant data on SAR/ISIR
• Schools will be able to request and receive
  Transfer Student Monitoring that includes TEACH
  Grant (Record layouts will be available to
  schools and vendors 10/2008)
• Post screening will be triggered when TEACH Grant
  is converted to Direct Unsubsidized Loan (TEACH)
• Schools will be able to see if TEACH Grant has
  converted to Direct Unsubsidized Loan (TEACH)

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March 2009 COD Release

• Specific TEACH Grant Functionality For COD
  Release 8.0
• New Award Year Set-up for TEACH Grant and other
  programs
• Additional TEACH Grant School Reports
• Year-to-Date (YTD) Record (for rebuilding a
  record)
• ATS Discharge Report
• Data request functionality via COD Web site for
  applicable reports
• TEACH Grant Closeout Processing

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Agenda

• Welcome and Introduction
• Legislative and Regulatory Background
• TEACH Processing Overview
• Release Dates
• Resources

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TEACH Training

• Regulatory and Legislative Update, Spring 2008
  Training
• April 15, 2008 through June 17, 2008
• Contains TEACH Grant module
• Series of one-day workshops
• Dear Colleague Letter ANN-08-02 provides
  information
• TEACH Grant Operational Training
• Series of webinars planned for May 2008
• Training announcements will be posted on IFAP

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Resources

• COD Technical Reference
• 2008-2009 Updates (Available Now)
• 2009-2010 Draft (Available July 2008)

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Resources

• Electronic Announcements posted on IFAP Web Site
• 12/21/2007 - New TEACH Grant Program Question
  Will Be Added to 2008-2009 FAFSA on the Web
• 02/05/2008 - New 2008-2009 SAR Comments for TEACH
  Grant Program
• 02/11/2008 - 2008-2009 ISIR Reprocessing on
  February 15, 2008 to Add TEACH Grant Comment Code
  281
• 03/07/2008 - Upcoming SAIG Message Class File
  Update
• 03/11/2008 - COD Common Record XML Version 3.0a
• 04/09/2008 - TEACH Grant Operational
  Implementation Overview

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QUESTIONS
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Contact Information
Lisa.DiCarlo_at_ed.gov Debbie.Miller_at_ed.gov