Duties of a General Board Member

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• UC Berkeley Circle K
• Leadership Forum
• Tuesday 12/2/08
• Board Duties
• Chair Positions
• Executive Board
• District Board
• Recommended Qualifications
• Open Forum
• Benefits

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Guide to the Duties of a Board Member For all
members of club board
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Duties of a General Board Member

• General Duties
• Work as a team to run an amazing organization
• Care for the members and act in their interest
• Plan service projects, foster leadership,
  organize socials, and put on special events
• Set an example as an exceptional member of Circle
  K

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Duties of a General Board Member

• Attend Meetings
• Executive board (if on Eboard) at least 4
  hours/month
• Board 2-4 hours/week
• General 1.5-2 hours/week
• Committee meetings Run your own and support at
  least 2 other chairs consistently
• Kiwanis Key Club Meetings
• Attend Service Projects
• At least 1 service project/week
• Each chair should reach Platinum MRP (200 service
  hours/year)

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Duties of a General Board Member

• Attend Socials
• Go to as many socials as possible to get to know
  the members!
• Administrative Work
• Plan projects
• Contacting coordinators
• Arranging rides directions
• Make phone call and email reminders
• Take responsibility for volunteers
• File Event Report Forms

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Breakdown

• 3 hours board meeting
• 1.5 hours general meeting
• 3.5 hours committee meetings
• 5 hours projects events
• 3 hours administrative work
• 16 hours minimum!
• Commitment of up to 40 hours during busy weeks
  (Single Service, Key 2 College, FTC)

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Specific Duties For all chair positions
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Spirit Social Chair

• Creates monthly social events and builds club
  unity through cheers.
•  
• District Events
• Fall Training Conference and District Convention
• -Cheer Training -Spirit Items -Skits
•  
• Traditional Social Events
• -Final Chill Night -Tahoe Ski Trip
• -Broomball -Big C Hike
•  
• Fall and Spring 1st General Meeting Socials
• Club T-shirts and Sweatshirts

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Single Service Chair

• Creates one large scale service project each
  semester which focuses on the current District
  Service Initiatives. The chair also has the
  optional of holding a summer single service
  project.
•  
• Responsibilities
•  
• -Works with Committee to produce ideas for the
  single service project of the semester.
• -Receive donations.
• -Apply to grants.
• -Construct materials for the event.

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Kiwanis Family Chair

• Is responsible for relations with our Berkeley
  Kiwanians as well as our nearby Key Clubs. The
  Kiwanis Family Chair makes various interclub
  events throughout the year that enables us to
  have stronger Kiwanis Family relations.
•  
• Major Events
•  -Kiwanis Take Over -Thanksgiving Dinner -Holiday
  Auction
• -Monthly Kiwanis Family Socials -Camp Cazadero
• Responsibilities
•  Attend Kiwanis Meetings in order to update them
  of Circle Ks current events and progress.
  Tuesdays from 1230pm-130pm
•  Attend Berkeley and Oakland Tech. Key Club
  Meetings Tuesdays and Thursdays
•  Invite Berkeley Kiwanians and Key Clubbers to
  events in order to create interclub events.

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MDE Chair

• Responsible for creating events which educate
  new and current members about the Ins and Outs of
  Circle K International. Implements fun and
  innovative club activities. Continuously looks to
  improve member retention.
•  
• Responsibilities
•  
• -Tabling
• -Games such as Assassins
• -General Meeting Opportunity Prizes
• -Family System
• -Fall and Spring New Member Orientation

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MRP Chair

• In charge of recognizing and awarding members
  based on their involvement within the club. Keeps
  track of the number of service hours and events
  each member participates in.
•  
• Responsibilities
•  
• -Gives monthly summaries of MRP Reports.
• -Update the online MRP Reports.
• -Gives award incentives based on a bronze,
  silver, gold and platinum level system.
• -Recognizes the Member of the Week and Member of
  the Month.
• -In charge of Calvin and his passport and other
  member incentives

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Fundraising Chair

• In charge of creating monthly fundraising
  events that raise money for our district and
  international fundraising charities.
•  
• Must allocate and organize fundraised money to
  different charity organizations.
•  
• Major Events
•  
• -Football Concession Stands
• -Fall and Spring Banquet Fundraising Activities
• -Chocolate Rose Sales -Camptoons
• -Fall Garage Sale -Pirates of Emerson Haunted
  House
• -Barnes Noble Holiday gift wrapping

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Project Coordinator

• Produces monthly service projects and keeps in
  constant contact with Bay Area volunteer
  coordinators.
•  
• Responsibilities
•  
• -Finds new and continuous service projects.
• -In charge of our Chair a Project Program where
  new members have the opportunity to organize a
  volunteer event.
•  
• Major Events
•  
• -Chaparral House -Hands on Science
• -Special Needs Aquatic Program (SNAP)
• -Bay Area Rescue Mission -Saint Vincent De Paul

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Scrapbook Chair

• Works with the committee in producing a club
  scrapbook for District Convention.
•  
• Responsibilities
•  
• -Must decide whether to produce a Traditional or
  Non-Traditional club scrapbook.
• -Produce a theme for the scrapbook.
• -Organize the construction and framework of the
  scrapbook.
• -Must organize and order photos from all events
  within the Circle K year.
• -Creatively include aspects of Service,
  Leadership, and Fellowship.
• -Collect event and club memorabilia and include
  within the scrapbook.

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Newsletter Chair

• Produces a monthly newsletter which includes a
  summary of the clubs activities.
•  
• Responsibilities
•  
• -Produce an informative and interesting club
  publication.
• -Organize and collect photos for articles.
• -Collect written articles from members and
  officers who participated in social and service
  events.
• -Produce a wide variety of different activities
  and information within the newsletter. (Comics,
  cooking recipes, Q and A etc.)

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Public Relations Chair

• Constantly works to increase publicity of our
  Circle K club in the Berkeley campus and
  community.
•  
• Responsibilities
•  
• -Contact other organizations and update them on
  important Circle K events.
• -Produce both the Fall and Spring Study A Thon.
• -Visit nearby restaurants and businesses for
  donations.
• -Organize Circle K Week in November.
• -Produces and Directs the Fall Training
  Conference Club Video.
• -Responsible for updating our Circle K Sign under
  Sather Gate.
• -Produces a large scale publicity event in the
  Spring, open to the Berkeley Community and
  Campus.
• -Responsible for Berkeley Circle K at all
  University events

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Webmaster

• Updates the club website in every aspect
  including themed design, resources, slideshow,
  general meeting information, new members of the
  month and week, and event spotlights.
•  
• Responsibilities
•  
• -Perform frequent website check ups.
• -Update all necessary information and features
  every week.
• -Create a new layout and design for the website
  that corresponds to the new club theme.
• -Promote Berkeley Circle K club events and reach
  out to other district and divisional clubs.
• -Constantly create features in the website that
  promote Kiwanis Family, Member education, and
  District/Divisional education.
• -Provide interesting and innovative media (Video,
  pictures, comics etc.)

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Executive Board Duties For all Elected Positions
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Executive Board

• President
• Responsible for everything
• Administrative Vice President
• Responsible for all chairs, administrative
  issues
• Service Vice President
• Responsible for all service-related events
• Treasurer
• Responsible for all money-related matters
• Secretary
• Responsible for all records, reports, and minutes

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Executive Board Duties

• Guide the Club Board
• Foster leadership growth of the Board
• Support each individual board member
• Ensure excellence in each of the clubs
  activities
• Carry out the basic needs of the organization
• Determine the future direction of Berkeley Circle
  K

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District Board Duties For the Cal-Nev-Ha District
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District Board Officers (and beyond)

• Elected Positions
• Governor
• Secretary
• Treasurer
• Publications Editor
• Lieutenant Governors
• International Representatives
• Appointed Positions
• Service, Awards, MDE, FTC, Kiwanis Family, Go
  West!, Technology, DCON

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District Board Duties

• Guide the District in all aspects of service,
  leadership, and fellowship
• Put on large District-wide events such as FTC and
  DCON
• Create goals and ensure the success of Cal-Nev-Ha
  as a whole

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Recommended Qualifications For all Executive
Chair Positions
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Purpose

• To reflect on your own leadership qualifications
• To learn and develop new qualifications
• To learn what we generally expect and teach all
  officers on board

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What Kind of Personality Do You Have?

• Powerful
• Perfectionist
• Peaceful
• Popular

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Personality

• Happiness
• Open-mindedness
• Decision-making
• Detail oriented
• Compassionate
• Humble
• Respectful
• Cooperative
• Collaborative
• Fun

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General Skills

• Time management
• Teamwork
• Leadership
• Self motivation
• Willingness to learn

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Academic Skills

• Grade point average
• Course load
• Balance School Circle K

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Interpersonal Skills

• Speech Listening Talking
• Nonverbal communication
• Literacy Reading Writing

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What we look forThe Circle K Balance

• Service
• Leadership
• Fellowship

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Service

• Consistent in serving your community
• Chairing your own project
• Bringing new ideas to the table

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Leadership

• Consistent participation in committee(s)
• Willing to partake in a leadership role
• Past leadership experiences

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Fellowship

• Consistent in attending socials
• Willing to meet new people
• Willing to make all members feel welcome

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Open Forum Any questions?
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Benefits of the Board Experience
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Benefits of the Board Experience

• Build excellent leadership skills
• Public speaking
• Decision-making
• How to run a meeting
• Learn to work as a team and inspire others
• Build time management skills
• Make life-long friends
• Push your boundaries
• Do things you never thought you could do
• Use your skills to create something amazing
• Make a difference in the world

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Election of Executive Board officers occurs in
late February Chairs are appointed by the new
Executive Board in early March Please sign up if
you would like a copy of this presentation