LAUSD

1
LAUSD SchoolMAX Enterprise

• Shahryar Khazei, Chief Information Systems
  Director Steve Lawler, Director,
  OCM/Communications

2
Agenda

• LAUSD Fun Facts
• Project History and Current Architecture
• Future Architecture and SchoolMAX Enterprise
  Functionality
• ISIS Implementation Strategy
• Phase 1 Implementation
• Phase 2 Implementation

3
2nd Largest School District
4
More Students than 5 States Combined
5
1 Million Students
6
Almost as many buses as MTA
7
Almost twice as many meals as McDonalds
8
ISIS Background
1981 April 1984 1993 April
1996 October 2000 December 2001 April
2002 June 2002 October 2002 May 2003 June
2003
Current Secondary Student Information System
deployed to all secondary schools Current
Elementary Student Information System implemented
at first elementary school District sued for
non-compliant record keeping District found out
of compliance for 23 areas of special education.
Board enters into Chanda Smith Consent Decree.
The District must implement an integrated student
information system. First Request for Proposal
(RFP) to implement Management Information System
(MIS) Plan 11 First RFP ends in no
selection Board approves ISIS Short-Term
Improvement Plan -- Welligent Individualized
Education Plan Manager piloted (December 2002)
-- IEPs entered electronically -- Network
Connectivity set up at Special Ed Centers and
Continuation High Schools Second ISIS RFP
released LAUSD selects MAXIMUS and its
SchoolMAX software District enters into
Modified Consent Decree Requirement to implement
ISIS remains. Board approves contract with
MAXIMUS ISIS/SchoolMAX implementation project
starts
9
(No Transcript)
10
ISIS RFPPartnership with MAXIMUS

• Off-the-shelf software
• One integrated software, owned by one vendor
• Centralized and web-based
• Platform independent, J2EE
• State (CSIS) and Federal (NCLB) Compliance
• Presence in California
• Demonstrated commitment to the K-12 marketplace
  with strong financial footing

11
ISIS An Integrated Platform
DSS (Decision Support System)
Early Ed SIS(CenterTrack)
School Management System (LAUSDMAX)
IEP and Service Tracking(Welligent)
12
ISIS Implementation Strategy

• Secondary Schools, Attendance and Gradebook
• Independent servers at each site (170)
• Proprietary file system
• Home grown and heavily customized
• One man support team, ready to retire
• Failed attempt to replace in early 1990s
• Attendance and gradebook functionality would
  accommodate over 95 of the users, resolve
  connectivity issues in classrooms, and implement
  State mandated Period-by-Period attendance
• Production Pilot for 6 months and slow roll-out
  to better manage change
• Secondary Schools, Remaining Functionality
• System of Record Change Over
• Elementary and Adult Schools

13
LAUSDMAX Functionality
Parent Access
Textbook
Master Scheduling
GATE
Ad-Hoc Reporting
Summer School /Intersession
Health
Year-End / New-Year Processing
Alerts and Notifications
Testing / Assessment
Fees
Discipline
Grad Standards / Transcripts
Special Ed (Summary Screens)
Enrollment
Walk-In Scheduling
Census
Programs
Counseling
Reporting Online Help
Electronic AttendanceReporting
MarkReporting
ElectronicGradebook
Special Education/Case Management, IEP Updates,
Service Tracking and Billing (Welligent)
Phase 1
Phase 2
Ongoing
Phase 2
ISIS replaces current SIS entirely
ISIS current SIS work together (nightly
interface)
Note Two-phased rollout applies only to
secondary schools. Elementary, adult and early
education schools will receive the complete ISIS
package.
14
Phase 1 Timeline
Labor Day SEP 06
Groundhogs Day FEB 05
Continuation Schools rollout
Columbus Day OCT 05
100th school milestone
4/18/05
Full rollout starts
First pilot rolls out
15
Phase 1 Status

• ISIS has been rolled out to 132 schools. As of
  today, we have more than 16,000 users and 291,000
  students in schools served by the system.
• In general, schools are embracing ISIS.
• Users enjoy the new system and the benefits of
  having accurate attendance information
  immediately available.
• Schools are making better use of technology and
  email.
• Users want to do more with the system, and
  continue to provide the District with valuable
  suggestions for improvement.
• As with any new system, we have experienced some
  challenges, all of which are being addressed and
  have helped improve the rollout as more and more
  schools start using ISIS.

16
Phase 1 Lessons Learned

• Technological Support for Schools
• A professional team (Tiger Team) visits all
  schools to ensure proper network connectivity,
  and surveys / updates computers as needed.
• The Board of Education approved the purchase of
  school office computers and printers (for ISIS
  and Business Tools for Schools projects).
• 12 million to replace older systems (10M for
  computer replacement, 2M for new printers).
• Personnel Support for Schools
• All secondary schools received additional
  resources for the Attendance Office to help with
  initial start-up and workload until school staff
  grows familiar with new system (Program 2106).
• Effective July 1, 2006, an additional clerk /
  office technician will be a newly normed position
  at all secondary schools.
• Enhanced Communication Effort
• Additional resources added to the communication
  team
• Expanded the Stakeholders committee to include a
  broader group such as teachers, administrator,
  and clerical unions

17
Phase 1 Major Issues
18
Phase 2 Timeline
Independence DayJUL 07
Groundhogs DayFEB 07
Happy New Year 2007
Elementary rollout starts
NOV 06

• Elementary
• Adult school pilot starts

OCT 06
ISIS becomes LAUSDs System of Record
AUG 06
APR 06
High schools rollout
Middle schools rollout
Phase 2 training starts
Secondary pilot starts
19

• Questions?
• Track our project http//isis.lausd.net

20
ISIS Benefits
21
Two-Phased Rollout
Special Education/Case Management, IEP Updates,
Service Tracking and Billing (Welligent)
Phase 1
Phase 2
Ongoing
ISIS replaces current SIS entirely
ISIS current SIS work together (nightly
interface)
Note Two-phased rollout applies only to
secondary schools. Elementary, adult and early
education schools will receive the complete ISIS
package.
22
Background
1981 April 1984 1993 April
1996 October 2000 December 2001 April
2002 June 2002 October 2002 May 2003 June
2003
Current Secondary Student Information System
deployed to all secondary schools Current
Elementary Student Information System implemented
at first elementary school District sued for
non-compliant record keeping District found out
of compliance for 23 areas of special education.
Board enters into Chanda Smith Consent Decree.
The District must implement an integrated student
information system. First Request for Proposal
(RFP) to implement Management Information System
(MIS) Plan 11 First RFP ends in no
selection Board approves ISIS Short-Term
Improvement Plan -- Welligent Individualized
Education Plan Manager piloted (December 2002)
-- IEPs entered electronically -- Network
Connectivity set up at Special Ed Centers and
Continuation High Schools Second ISIS RFP
released LAUSD selects MAXIMUS and its SchoolMAX
software District enters into Modified Consent
Decree Requirement to implement ISIS remains.
Board approves contract with MAXIMUS ISIS/SchoolM
AX implementation project starts
23
(No Transcript)