CPAIS Real Property and Asset Planning

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CPAIS Real Property and Asset Planning

• Presented byDenise R. Hayes

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CPAIS BACKGROUND

• The Corporate Property Automated Information
  System (CPAIS) is the Departments corporate
  system of record for all USDA owned, commercially
  leased and GSA assignments
• CPAIS was derived from the Forest Services INFRA
  (Information System)
• CPAIS investment cost to date, hardware and
  software, is approximately 8 million this is
  inclusive of cost to implement and convert and to
  make some enhancements for Release 1.1 this
  summer

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CPAIS BACKGROUND (Cont.)

• From planning to implementation, it took us 17
  months
• CPAIS is a subsidiary ledger to the FFIS

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USDA REAL PROPERTY PROFILE

• Second largest Federal landholder behind DOI
• Own approximately 190 million acres of land
• Own approximately 22,000 buildings
• Lease space in approximately 3,700 commercial
  buildings, nearly 15 million square feet, using
  delegated leasing authority from GSA, at a cost
  of approximately 172 million

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USDA Real Property Profile (Cont.)

• Housed in approximately 1,300 General Service
  Administration space assignments, about 8 million
  square feet, and oversee a centralized Rent
  account in excess of 190 million
• Total asset value on the General Ledger is 8.8
  billion
• Dispersed in approximately 7,000 locations
  nationwide

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WHY DO WE NEED CPAIS?

• Standardizes USDAs approach to real property
  both owned and leased
• Provides capability to manage assets at a
  corporate and agency level
• Addresses security and continuity of operations
  issues (what do we have, where are these assets
  located, who owns it, what condition is it in?)

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WHY DO WE NEED CPAIS? (Cont.)

• Improves analytical capabilitiesincreased asset
  utilization and inventory and cost management
• Provides opportunity to improve organizational
  productivity, accountability, and performance

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CPAIS SUPPORT OF GOVERNMENT INITIATIVES

• Supports Presidents Management Agenda
• Improved Financial Management
• Expanded Electronic Government
• Federal Real Property Asset Management (E. O.
  13327)
• Preserve America (E.O. 13287, Heritage Assets)
• Supports E-Gov Initiatives
• Government-to-Government
• Potential for internal efficiencies and
  effectiveness i.e., as GSA searches for new
  Federal Asset Sales systems for both real and
  personal property, CPAIS has potential to
  cross-service other agencies

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CPAIS SUPPORT OF GOVERNMENT INITIATIVES (Cont.)

• Real Property is a major element in sustaining
  clean audit opinion
• GAO Findings Responds to concerns addressed

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GAO FINDINGS

• Targeted real estate as one of the top 4 High
  Risk Federal Programs, and found
• Much of Governments roughly 328 billion worth
  of real estate is in a state of disrepair
• Problems with excess and underutilized real
  property
• Accuracy of real property data
• Deteriorating facilities and infrastructure
• Appropriate alignment of real property assets
  with agencies changing and expanding missions

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CPAIS NEXT STEPS

• FY 2005
• Address additional asset management requirements
  emanating from Executives Orders 13327 and 13287
• Develop requirements and detailed design
  documents for the Personal Property Module
• FY 2006
• Implement Personal Property into CPAIS
• Retire two legacy systems, PROP and EMIS

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E.O. 13327 MAJOR PROVISIONS

• Establish Federal Real Property Council (FRPC)
• Establish clear goals and objectives, improved
  policies and levels of accountability
• Real Property Includes owned, leased, or
  managed by Federal Government and improvements on
  Federal Lands
• Excludes public domain lands and land reserved
  /dedicated for national forest
• Designate a Senior Real Property Officer (SRPO)
  Position
• Develop Asset Management Plan (OMB Approved)
• Establish a Real Property Inventory System

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USDA CURRENT STATUS

• Designate a Senior Real Property Officer (SRPO)
  position
• Complete Deputy Director Office of Procurement
  and Property Management
• Develop Asset Management Plan (OMB Approved)
• Draft Plan has been written and vetted through
  the RPC
• Finalize, send to OMB for approval third quarter
  FY 05
• Establish a Real Property Inventory System
• Complete Corporate Property Automated
  Information System
• Implement Performance Measures
• Final measures promulgated by FRPC December 2004
• Adapt to USDA second quarter FY 05
• Agency review/finalize performance measures third
  quarter FY 05
• Implement fourth quarter FY 05/first quarter FY
  06

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USDA ACTION PLAN

• Three major reports due
• Proud to Be II (Annual Plan July to July)
• PMA Management Report - quarterly
• PMA Scorecard quarterly
• Actions completed through 2nd Quarter FY 05
• Established a USDA Real Property Council (RPC)
  and finalized a Charter and Standard Operating
  Procedures for RPC
• Drafted Secretarys Memorandum for asset
  management initiatives
• RPC review of USDAs Asset Management Plan and
  the strategy for implementing performance
  measures
• Implemented changes to CPAIS based upon final
  guidance of the FRPC
• Briefing with OMB to review USDA AMP mid-April
• Finalize AMP and send to OMB for approval third
  quarter FY 05

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PRESIDENTS MANAGEMENT AGENDA SCORECARD

• GOAL ACHIEVE YELLOW STATUS ON PRESIDENTS
  MANAGEMENT AGENDA SCORECARD FOR 4TH QTR FY 05
• Actions Completed or Planned to be Completed by
  4th Quarter FY O5
• SRPO who actively serves on the FRPC member of
  Inventory Committee and, leads Systems Committee
• Maintain a comprehensive inventory and profile of
  agency real property 95 Complete Change
  Orders initiated for CPAIS for some data needed,
  and further discussion on capturing data at the
  constructed level
• Establish USDA Asset Management Performance
  Measures 3rd Quarter
• OMB approval of USDAs AMP no later than 4th
  quarter FY 05