MS3411

1
Welcome

• MS-3411
• Leading Project Teams

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Course Objectives

• As a result of this course, students will
• Experience why project teams can be effective
• Identify and anticipate inhibitors to effective
  project teams
• Learn and improve skills to be a more effective
  team member
• Learn and improve process observation skills
• Know how to select the right people for the
  project team
• Understand the differences between groups, teams
  and high-performance project teams
• Be able to identify organizational conditions
  necessary to support, develop and change project
  teams
• Apply knowledge of project team management to
  diagnose an actual team and suggest changes to
  better support project teams and teamwork

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Introductions Team Formation
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Fundamentals of Project Management

• Unit objectives
• Identify the features and attributes of a
  project.
• Identify the steps and variables of the project
  management process.

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Fundamentals of Project Management

• Topic A Project
• Topic B Project management process

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Why the Emphasis on Project Management?

• Many tasks do not fit neatly into
  business-as-usual.
• Need to assign responsibility and authority for
  achievement of organizational goals.

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Project Defined

• A temporary sequence of tasks with a distinct
  beginning and end that is undertaken to create a
  unique product or service
• A project is a temporary endeavor undertaken to
  create a unique product or service. PMBOK
• It is a temporary endeavor with a definite
  beginning and a definite end.
• It is unique the product or service is
  different in some way from similar products or
  services.

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Features of a Project

• Follows an organized process
• Has goals based on specific quality standards
• Uses time, money, resources, and people that are
  specifically allocated to the project
• Has a distinct beginning and end
• Generally has time and cost constraints
• Usually completed by a team of people

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Initiating a Project

• A project is initiated by a person or a group
  who
• Recognizes a problem or an opportunity
• Decides to take action
• The basic purpose for initiating a project is to
  accomplish the identified goals
• Initiating a project gives it legitimacy and
  visibility in the organization

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Attributes of a Project

• Unique
• Has a purpose
• Has a life cycle
• Has interdependencies

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Other Common Characteristics of Projects

• Multidisciplinary
• Complex
• Conflict
• Part of Programs

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Activity
A-1 Characteristics of a project
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Project Management

• Includes directing and coordinating various
  resources throughout the life of a project in
  order to meet or exceed stakeholder needs and
  expectations
• Achieves the objectives for
• Scope
• Quality
• Time
• Cost

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Project Management
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Project vs. Program

• A program is a logical group of related projects.
  
• Projects are managed together in order to gain
  benefits that are not available from managing
  them separately.

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Product and Project Management

• Product management
• Produces a product or a service in an ongoing
  manner
• Project management
• Is based on a temporary group of processes that
  produces a unique product or service

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Project-Driven Organizations

• Foster an environment in which all work is
  characterized through projects
• In non-project-driven organizations, projects are
  used only to support product lines.

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Key Characteristic

• People To be successful, a project requires a
  group of dedicated individuals to achieve the
  project goal.

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Activity
A-2 Differentiating between product and
project management
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Fundamentals of Project Management

• Topic A Project
• Topic B Project management process

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• Five steps
• Initiating
• Planning
• Executing
• Controlling
• Closing

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Initiating

• Formally recognizing a new project
• Establishing some project goals, objectives, and
  major milestones
• Deliverables are
• Project Charter
• Scope of Work

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Planning

• Defining resources
• Developing a schedule
• Developing a budget
• Deliverables may be
• Project plan
• Business case
• Purchase acquisition request (PAR)

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Executing

• Coordinating personnel and resources in order to
  achieve the projects goal
• Deliverables include
• Status/progress indicators

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Controlling

• Measuring progress toward project objectives
• Taking corrective action to bring the project
  back within the stated goals and objectives
• Deliverables include
• Issues Log
• Action plans

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Closing

• Gaining acceptance of the final product
• Bringing the project to an orderly conclusion
• Reviewing the lessons learned from the project
• Deliverables include
• Final product or service
• After-action report
• Lessons learned

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Variables

• Variables in the project management process
• Project scope management
• Time management
• Estimating costs
• Quality standards
• Human resource management
• Communication
• Risk management

• Contracts and procurement
• Integration

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Activity
B-1 Steps in the project management
process
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Possible Pitfalls

• Inappropriate project manager
• Inappropriate team members
• Inadequately defined tasks
• Unclear overall project expectations
• Unavailability of resources
• Lack of support from upper management

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Activity
B-2 Avoiding pitfalls
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Avoiding Pitfalls

• In the following scenario, Jennifer, a project
  manager, and John, a project team member, are
  seated in the conference room.
• Listen to their conversation
• What is the pitfall in the conversation?
• How could this pitfall be eliminated?

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Avoiding Pitfalls

• You are a project leader. Read each statement
  below and identify the pitfall in the statement.
• Why am I the only one burdened with all the extra
  and unplanned work?
• I cannot change my schedule and accept a deadline
  that is five days earlier than the planned date
  at this late date.
• Why do we need to hear what marketing thinks
  about this project. We are meeting all the goals
  and they only want to change things.

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Fundamentals of project management

• Unit summary
• Features and attributes of a project
• Steps and variables of the project management
  process