Exploring the Internet

1
Exploring the Internet

• Session 2
• Outlook 2000

2
Outlook 2000

• Personal Information Manager (PIM)
• Outlook Today - look at todays schedule
• Contacts - record data about people
• Inbox - manage e-mail
• Calendar - schedule appointments
• Tasks - manage to do lists
• Notes - record notes about anything

3
Navigating Outlook

• Outlook Bar - used to invoke applications or
  storage resources
• Groupings Bars
• Up/Down arrows
• Outlook Shortcuts grouping
• My Shortcuts grouping
• Other Shortcuts grouping

4
Application Pane

• Changes with application invoked
• Title bar
• Menu bar
• Standard Toolbar - changes with application being
  used
• Scroll bar
• Status bar

5
Contacts Feature

• Uses Rolodex motif
• Used to record information about
  personal/business contacts
• Record information in address cards
• Stores address, e-mail, and personal data
• Double-click blank area to enter a new contact
• To print address record, invoke context menu

6
Outlook InBox

• Controls the e-mail feature of Outlook
• View messages in bottom pane or separate window
• Use Send/Receive button to check mail and send
  queued messages
• Create new messages using the New button

7
Outlook Suggestions

• When using a modem, may have to connect to ISP
  before checking mail
• Use in offline mode to free up telephone line
• Send yourself a message to test any new features
  that you have applied

8
E-mail Features Available

• Signature
• Text with contact information that appears at end
  of message
• Multiple signatures possible
• Stationery - template applied to message
• Plain text message (default)
• Attachment - used to include files other than
  text with an e-mail message

9
Replying/Forwarding

• Reply - respond to sender using original message
  text
• Reply to All - respond to sender and other
  recipients using original message text
• Forward - send original message to a different
  recipient

10
Outlook Calendar

• Used to track appointments/assignments
• Record directly to schedule or to appointment
  window
• Types of appointments
• One time
• Multi-day
• Reoccurring

11
Calendar - Changing Date

• Click day on calendar to display schedule for
  that day
• Click calendar bar to change the monthly calendar

12
TaskPad or Tasks Feature

• Used to schedule tasks
• Calendar
• Separate Tasks application
• Able to enter/finish individual task
• Able to assign task
• Done in task window
• E-mail sent to each task recipient
• Recipient able to accept or decline task

13
Managing Outlook

• Create folders for classes/types of messages
• Automatically stores messages in Archive after a
  certain age
• Sort information in columns via the column title
  bar
• Create categories for storing contact information

14
Notes

• Created using the Notes feature
• Uses the Post-it sticky notes motif
• Text about anything can be in a note
• Notes stored automatically to Notes pane
• Notes can be attached to any Outlook application

15
Printing

• Some can be accomplished using the context menu
  in an outlook application
• Can always invoke the Print dialog box for
  control over what is to be printed and how it is
  to be printed.

16
Print Dialog Box

• Print Style - controls type of report
• Page Setup
• Fonts
• Type of paper
• Header/footer text
• Preview - Invoke Print Preview
• Printer