Getting Organized

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Getting Organized

• Maj David L. Rogers
• USAF (Ret)

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DEBATE TOPIC

• TEACHERS CAN/SHOULD BE REPLACED BY COMPUTERS

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What Does It Mean?

• Organized? How do you define it?
• Websters Collegiate Dictionary
• Having a formal structure to coordinate and carry
  out activities
• Keys to understanding
• Formal structure
• Purpose
• Coordinate put together resources
• Carry out make happen

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Where Do You Go?
Where do you go to get
S U R G E O N
ORGANized?
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Where Do You Go?
Where do you go to get
ORGANized?
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Where Do You Go?
Where do you go to get
T A XI D E RM I S T
ORGANized?
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WHO YA GONNA CALL?
NOBODY!
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WHO YA GONNA CALL?
You have to do this for yourself!
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THEN HOW?

• Nine Step Process
• Set Aside Time
• Brainstorm a List
• Categorize
• Date Stamp
• Prioritize
• Calendarize
• File
• Review
• Start Over

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Step 1

• Set Aside Time EVERY DAY
• How much time does it take?
• IT ALL DEPENDS
• How busy are you?
• How much depends on other people? Coordination
  takes time.
• How disorganized are you? Are you doing things
  during the day?
• Generally speaking 10-30 minutes!

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Step 2

• BRAINSTORM A LIST
• Put down EVERYTHING you can think that you need
  to do
• Dont thinkjust write
• Dont worry if you think its silly
• It doesnt matter if its personal, work or
  school related
• After your first timeyou will start by carrying
  over what you didnt do before

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Step 3Categorize

• Separate what you brainstormed into
  categoriesnumber of categories varies

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Step 4Assign Dates and/or Times

• Write down when you need to accomplish each task
• This is the BEGINNING of prioritizing

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Step 5Place items in order of earliest to latest

• Placing all items in order of earliest to latest
  makes certain you dont do whats needed 6
  months from now first

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Step 6Place Your Task List With a Calendar

• Put a calendar on one side and your task list on
  the other
• This gives a visual of how fast things are
  approaching
• You may want to transfer your task list to the
  calendar
• WRITE IN PENCIL

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Step-7Put the Calendar and List in a Notebook

• One notebook with multiple sections
• OR
• An organizer you carry with individual notebooks
• Notebook should have folders
• Put loose papers in your notebook IMMEDIATELY!
• LOOSE PAPERS are the devil!!!
• Notebook/organizer should have a place for notes
  and numbers

Suggested Set-up Section 1 Calendar and Task
List Section 2 Blank paperNotes Sections 3-7
Individual Subjects Section __ Phone
Numbers Section __ Folders for loose paper
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Step 8Review Frequently

• ReviewReviewReview
• Look at your task list at least four times a day
• Once in the morning
• Once in the middle of the day
• Once late afternoon
• Once in the evening
• Strike through things that were donejot brief
  notes on new things that are due
• Choose one of these times for your major review

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Step 9Start Over Again

• Choose one of your reviews to be your time to
  totally redo the task list
• Set aside 10-30 minutes
• Put loose papers or misplaced papers in their
  correct place
• Use the uncompleted list as your starting point

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Summary

• Set Aside Time (10-30 Minutes)
• Brainstorm a List of things that need to be done
• Categorize items into major areas
• Assign dates and times
• Put List in Order of Earliest to Latest
• Put the list with a calendar
• Put list and calendar in an organizer
• Review frequentlyat least 4 times a day
• Start process over DAILY

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Last Note--Technology

• Using computer programs are great
• They can
• Save time
• Store previous listno need to retype
• Auto sortprioritize based on date and time
  without thought
• Allows for easy printing
• They CANNOT
• Brainstorm
• Review
• Make decisions

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EXERCISE

• Take out two pieces of paper
• NameDateFlight
• Brainstorm a list of all you need to get done in
  the next two weeks
• Categorize the list
• Place P or S next to each item for personal
  and school
• Put Times next to each task
• Second Page
• Transfer list into four columns
• PersonalSchool
• Date/Time for each column
• Put them in order of earliest to latest

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