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A Presentation On HOTEL SOFTWARE
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Nihar has developed Client Server based product
for rating Hotels. It covers all the
areas of Hotel Management which includes Front
Office Management, Financial Accounting Stores
Management. This product is an integrated
application which acts as an ERP like Solution
for Hotel Industry.
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Front Office Management
Inventory/Stores
MAIN MODULES -
Accounts Management
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Front Office Management
RESERVATION
Reservation Guests can book their Hotel rooms
through telephone, fax, email etc. Guest details
can be entered like date of booking, type of
room, extra services, services like Visa /Airport
Pickup etc. 
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VISA ADVANCE
Folio Number 1002
Date dd/mm/yyyy
Receipt No 2354
Amount
VISA ADVANCE
Remarks
SAVE
CANCLE
REFRESH
Visa Advance Foreign guest can request hotel
for VISA, in this situation hotel will take whole
responsibility of the guest
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Check - In Guests can be of two types one is
Direct Check-in type and another through booking
(Reserved guests). If guest Checks-in as Direct
then this form allows the operator to enter all
the guest details like Name, Address, Passport
details, expected departure date, room type
requested, room rate, any complimentary service
Includes room rate free/breakfast free/airport
pickup free etc..  Every time a new guest
Checks in, a fresh folio will be automatically
generated. This folio number is unique for each
guest. Once the Guest checks out then only this
folio will be closed, and all the identification
for a particular Guest can be through this folio
CHECK - IN
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Bill Posting For hotels that has outlets
ex Coffee Shop, Laundry Service,
Telephone, fax, Minibar etc. Guest can avail
any of the outlet services as per their interest.
During the Guest stay in the Hotel he/she can
avail outlets services. Each outlet generates
bills for the guests as per their utilization.
One copy will be transferred to the Front Office,
there as per the room number bill amount will be
added his/her account. In case if the Guest is of
Hotel Visa then this Visa amount also be posted.
Any Paid Out Amount to the guest as advance small
amount will be posted.
BILL POSTING
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Receipts During the stay of guest, Front office
can request some advance amount from the guest.
Any kind of Guest related payment s could be
entered through this form. This form contains
receipt number, room number, folio number, guest
name, payment mode cash/credit/company..
RECEIPTS
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Non - Guest receipts If Company is going to
settle the amount behalf of their employees who
stays in the hotel, these details can be entered
into Non-Guest receipts form.
CL CASH/CHEQUE
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ROOM CHANGE
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LOBBY GUEST Tel/Fax
Lobby guests can also make utilization of
Telephone /Fax services and settle the amount at
the front office itself. Those details will be
added into this form.
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Miscellaneous Entry Amount Generated from
Poker card or foreign currency exchange will be
added to this form.
MISCELLANEOUS
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ROOM STATUS
Availability of a room can be identified with
this form, you need to enter the details
regarding from date , to-date, type of room
required, then the system will automatically
query the request and display the available room.
Active room Icons represents unoccupied rooms and
disabled room represents occupied rooms.
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ROOM REVENUE
Before Night-Audit, you need to post this form,
so that, any extra guest charges, room sold twice
details will be checked and posted. So that this
will directly effect in the Guest Ledger
automatically.
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This form shows details of opening balance,room
revenue,pending, today's collected
advances,visa,misc., G/L, Laundry, telephone,
Cash collection, Credit card, company etc. This
makes Night Auditors job easy, It show clear
picture of rooms and respective amounts. Finally
Closing balance of a particular day will be
finalized.
GUEST LEDGER
Entire Front Office Trial Balance Report is shown
in this form. This Form shows clear picture of
all the rooms occupied /unoccupied and how much
amount utilized by individual room.
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Security High level of Access Privileges have
been taken into consideration while accessing
Front Office Management Software. Module wise
access controls are included. Only Security Level
I One can have the access to create a new user
or accessing the Night Auditing Functionality.
Security Level 0 Zero has no access for Master
forms and Night Audit.
SECURITY MASTERS
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This Room Master form is used to store all room
numbers, type of room and rate. We can update the
room rate for one type of room then automatically
entire system is updated. We can add extra rooms,
we can change the room type from one type to
another.
ROOM MASTER
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GUEST MASTER
This form is automatically populated with details
of the guest from the Check-in form. Guest
Details can be modified here. These details are
stored into the Guest Master Table in the
database.
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SERVICE MASTER
This form can be used to store all HOTEL SERVICE
HEADS, like OUTLETS etc, any new OUTLET
information,new service details can be added.
This OUTLET details are effected while Bill
Posting, Guest Check - out final billing, Guest
Ledger etc..
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REPORTS
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GUEST ARRIVAL
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GUEST DEPARTURE
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CASHIER SUMMARY
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TELEPHONE BILLS
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LAUNDRY BILLS
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PAID OUT SUMMARY
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INH-OUSE GUESTS
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VISA ADVANCE
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PENDING BILLS
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TODAY VISA CHARGED GUESTS
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CHECK OUT INVOICE
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STORES
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Purchase Request Re-order Level These two
options are inter-related to each other as
purchase request report should get automatically
gets generated everyday accordingly to the stock
re-order level entry. Re-order levels are the
one, which are entered while the stock item
creation. For example, if the stores manager is
creating a stock item called cold drink, he
enters in the first time the opening stock he is
having into the system, at that point of time
there should be an option to enter the re-order
levels of cold drink i.e. if the opening stock
of the cold drink is 10, the stores manager will
decide the re-order level of cold drink for
example take 4, as the stock of the cold drink
comes to 4, the system should automatically gives
a reminder message like cold drink is 4Order
now.   As everyday there will be lot of items
comes to the re-order level, so based on this
option the purchase request should be generated.
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Individual Outlet Stock Issue
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Individual Outlet Stock Issue
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Once the stores manager prepared the Purchase
request, the stocks are bought accordingly, so
when the stock rolls into the store the stores
managers updates the master stocks with the
receipts, accordingly the master stock should get
added.
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In this option the stores manager issues the
stock to the desired outlet (i.e. to different
restaurants and bars in the hotel), when the
requisition slip come to the main store, the
stock is issued accordingly. Once the stock is
issued the stock should automatically gets
reduced from the main stock. When the stock is
issued, there should be an option to which outlet
they are issuing the stock
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NIHARS
NIHARS
ACCOUNTS
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• Master Forms
• Transaction Forms
• Reports
• Utilities

MAIN FEATURES
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• Account Super Groups
• Account Groups
• Accounts Master

MASTER FORMS
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• Receipts
• Payments
• Contra Entries
• Journal Voucher

TRANSACTIONS
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• Ledgers
• Cash Book
• Bank Book
• Trail Balance
• P L Account
• Balance Sheet

REPORTS
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• Annual Closing
• Calculator
• Auto Backup
• Auto Restore

UTILITIES
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Nihar Info Global Ltd Nihar House, Plot No 34,
Ganesh Nagar West Marredpally Secunderabad 500
026, INDIA
BSN Suryanarayana, Managing Director Email
9848053336
12, South First Street, Suit 225, San Jose, CA
95113 Ph [phone] Fax [phone]
A-404, Samanvay CGHS, Plot No.82, Sector
56, GURGAON. Mobile [phone] Phone
011-65681398