Using time effectively

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Using time effectively
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A starting point

• Take the time to work, for it is the price of
  success
• Take the time to think, it is the source of
  strength
• Take the time to play, it is the secret of youth
• Take the time to read, it is the seed of wisdom
• Take the time to be friendly, for it brings
  happiness
• Take the time to dream, for it will carry you to
  the stars
• Take the time to love, it is the joy of life
• Take the time to be content, it is the music of
  the soul
• (original Irish)

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You waste 97 of your time

• 49 of their time is wasted on administrative
  tasks that could be done by secretaries / PAs
• 5 of their time is wasted on tasks that could
  be delegated to subordinates
• 43 is wasted on time the could have delegated to
  colleagues
• Only 3 of their time is spent on tasks to their
  own optimum performance level

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Invest in time because

• You cannot buy time
• Time is distributed equally and democratically to
  all of us. Its inequality only results from the
  way it is managed or wasted.
• Time cannot be saved up
• It runs on without interruption you are older
  every second. You cannot stock up on time.
• Time cannot be stopped
• Lost time can never be recovered the cruellest
  of laws

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Interior messages..Drivers

• be perfect
• We use words like of course, obviously, clearly
• make an effort
• Words like should try harder, I cant make it,
  Ill give it a try
• try to please
• Words like you know best, thats very kind, do
  you think you could
• hurry up
• Words like youll never make it, faster, faster,
  what do you want from me
• be strong
• Words like it doesnt matter, no comment, hide
  your weakness

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DriversWhere do they come from?

• From your parents

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Permissions

• Be perfect
• I have a right to be myself
• I have the right to make a mistake
• To err is human. I am human
• The search for perfection means paralysis

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Permissions

• Try Harder
• I have the right to stop what I start
• I have the right to win
• I have the right to achieve

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Permissions

• Try to please
• I have the right not to be responsible for others
  feelings
• I have the self-respect and consideration for my
  feelings
• I assume responsibility for my own feelings

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Permissions

• Hurry up
• I have the right to live in the present
• I have the right to take my time
• I have the time to achieve what I want

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Permissions

• Be strong
• I have the right to express my feelings
• I have the right to be close to someone
• I have the right not to be strong
• I have the right to be open to others

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How long do you live per day?

• We use
• 8 hours to sleep ( including going to bed,
  sleeping and waking up)
• 2 hours to eat (cook etc)
• 1 hour for personal hygiene (washing, getting
  dressed, shaving etc.)
• That is already 11 hours
• 8 hour working day ( or more)
• 1 hour travelling (average)
• That is 20 already!

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That means..

• Only four hours for living!

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Efficiency of time

• Results come from doing the RIGHT thing,
• Not from doing things right
• (Peter Drucker)

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SMART

• Dont work harder work smarter
• S
• M
• A
• R
• T

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Pareto Principle

• 20 effort
• Produces
• 80 effect

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Time enemies

• Meetings
• Phone calls
• Interruptions
• Administration and drowning in paperwork
• Trying to do things that others are better at
  doing
• Bad communications
• Not keeping an effective diary or time management
  system
• Not making appointments
• Reacting instead of proacting - not prioritising
• Not planning
• Making decisions
• Not working to purpose
• Bad habits