Operations Update Fall and Holiday Planning 2001

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Operations UpdateFall and Holiday Planning2001
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Fall 2001 Planning

• 4th year of structured planning
• Fall Planning Guide to Field June 18th
• Plans in place and reviewed by Areas July 13th
• HQ reviewing plans of selected locations

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Fall 2001 - Cluster Checklist

• Customer Communications
• Mail Volume and Capacity
• Mail Transport Equipment
• Appointment Availability
• Processing Equipment / Transportation
• Complement
• Space
• Contingency

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Fall and Holiday Season - When

• Fall Period (mid August - Thanksgiving)
• Holidays - Labor Day (Monday Sept 3)
  Columbus (Monday Oct 8)
  Veterans Day (Monday Nov 12)
  Thanksgiving (Thursday Nov 22)
• Tax Rebate Mailings (mid-July to mid-Sept)
• Holiday Period (Thanksgiving - mid January)
• Holidays - Christmas / New Years (Tuesdays)
• Holiday Mailings

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Fall 2001 Planning

• Improving Communications among Customers,
  Printers, and USPS
• Mailers Technical Advisory Committee
• Printers Group
• Individual Customers / Account Managers
• Business Service Network
• Operations Contacts

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Fall 2001 Planning

• USPS Monitoring
• DSAS Appointments
• Mailings Entered Late
• Operating Conditions at BMCs, Plants, and
  Delivery Units
• Time Sensitive Mailings through ADVANCE
• Inspection Service Observations of Mail Conditions

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Customer Tools - Entry Guidelines
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Customer Tools - WEB DSAS
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Customer Tools - Early Warning Status
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Fall 2001 Standard Volume Forecast

• USPS forecast
• Standard Volume at or below last year due to
  weakening economy
• Industry comments, slow Spring Summer
• Account Managers, Operations and Business
  Service Network work with Customers on specific
  mailing plans

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Fall 2001 Planning

• Flats Processing
• Focus on Incoming Secondary
• 361 AFSMs operating by September 8
• 284 more AFSMs deployed vs. SPLY
• Deploying 6 AFSMs each week
• Additional Capacity
• Faster with Higher Throughput

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Fall 2001 Planning

• AFSM Impacts
• Processed 1.1 Billion pieces in AP 11
• 52 of Flats processed on AFSMs in plants
• Reduced delayed Flats (Standard Periodical)
• - 11 SPLY YTD, - 32SPLY February-July

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Fall 2001 Planning

• Work Hour Impacts YTD
• Total Hours gt 1below SPLY
• Mail Processing gt 3below SPLY
• Manual in Plants gt 11below SPLY
• Customer Service gt 2below SPLY

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Flats - Incoming Standard Periodicals Delays
-32 SPLY February - July
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Fall 2001 Planning - Dates

• June 18 - Fall / Holiday Checklist
• July 13 - Area Planning Complete
• July 30 - National Account Printers
• August 1 - MTAC
• August 1 - Entry Guidelines, Mailers Companion
• August 11 - Fall Mailing Season begins
• Sept 10 - Inspection Service Observations