District Managers, Area Supervisors, Census Office Staff Briefing

1
District Managers, Area Supervisors,Census
Office Staff Briefing

• Alfred Camilleri
• Census Officer
• Herald Bonnici
• Chief Co-ordinator

2
What is the census?

• The census is carried out every 10 years and
  provides an official measure of the number and
  characteristics of people living in Malta. It
  also takes stock of private dwellings

3
Legal provision

• The census is carried out in terms of the Census
  Act, 1948. A copy may be viewed by going to
• www.census2005.gov.mt/english/act_en.pdf

4
The Census Officer

• The Census Officer is appointed by the Prime
  Minister, in terms of the Census Act, 1948 and is
  empowered to carry out the census

5
Oath

• The oath is administered in terms of para 6 (2)
  of the Census Act, 1948

6
Participation

• Everyone is required to provide the requested
  information. Participation is obligatory in terms
  of the Census Act, 1948
• Everyone is obliged to keep all information
  confidential

7
Penalties

• Para 10 of the Census Act, 1948 provides that
• (1) If any person -
• (a) refuses or neglects to comply with or acts
  in contravention of any of the provisions of this
  Act or any order or regulations made under this
  Act or
• (b) being a person required under this Act to
  make a written declaration with respect to the
  performance of his duties, makes a false
  declaration or
• (c) being a person required by any order or
  regulations made under this Act to make, sign, or
  deliver any document, makes, signs, or delivers,
  or causes to be made, signed, or delivered a
  false document or
• (d) being a person required in pursuance of any
  such order or regulations to answer any question,
  refuses to answer or gives a false answer to that
  question,
• he shall for each offence, save where the fact
  constitutes a graver offence under the Criminal
  Code or any other law, be liable on conviction
  before the Court of Magistrates to a fine not
  exceeding one hundred liri.
• (2) If any person -
• (a) being a person employed in taking a census,
  without lawful authority publishes or
  communicates to any person, otherwise than in the
  ordinary course of such employment, any
  information acquired by him in the course of his
  employment or
• (b) having possession of any information which
  to his knowledge has been disclosed in
  contravention of this Act, publishes or
  communicates that information to any other
  person or
• (c) in the pretended performance of duties under
  this Act, obtains, or seeks to obtain,
  information which he is not duly authorized to
  obtain, he shall, on conviction before the said
  court, be liable to imprisonment for a term not
  exceeding one year, or to a fine not exceeding
  one hundred liri or to both such imprisonment and
  fine.

8
Communications campaign

• The NSO has carried out an extensive
  communications campaign which created awareness
  among the general public
• The census was featured extensively by all media,
  including TV, radio, newspapers, etc.

9
Support

• Freephone 300
• E-mail census2005_at_gov.mt
• www.census2005.gov.mt

10
Structure
Around 1,250 persons are involved in the census
process
11
Census process
Mailing
Questionnaires collected and checked by
Enumerators
Questionnaires transferred to Supervisors
Supervisor verifies no of questionnaires and cont
forms received
Supervisor checks questionnaires and cont forms
Supervisor tags persons and housing units with
registers
12
Census process
Questionnaires collected by Area Supervisors
Area Supervisors verify no of questionnaires and
forms
Questionnaires transferred to Census Office
Census Office verifies no of questionnaires and
forms received
Supervisor form entered by Census Office
Key variables entered by Data Processors
Sample of questionnaires checked
13
Census process
Sample of households contacted to verify
information
Reports generated to monitor enumeration
Questionnaires stored (995 EAs)
After census vacant, non-contact and refusals
entered
Follow-up
Data entry
Verification
14
Census process
Coding
Data editing
Analysis
Dissemination of results
15
Enumeration areas

• Malta is divided into 6 districts, each district
  is composed of a number of localities. Each
  locality is divided into a number of supervision
  areas (88). Supervision areas in turn are divided
  into 995 enumeration areas (EA)
• Each enumeration area consists of a number of
  streets, or parts of, within a locality
• All of the country will be covered

16
Districts
1 District Manager, 8 supervisors, 102
enumerators
5 District Managers, 4 Area Supervisors, 80
supervisors, 893 enumerators
17
Localities
18
Enumeration areas

• Each enumeration area is assigned to an
  enumerator
• Each enumeration area contains an average of 130
  private households, plus vacant dwellings
• A supervision area, consists of an average of 12
  enumeration areas, is assigned to a supervisor

19
Sample Enumeration Area
20
Mailing

• The questionnaire is being sent by postal mail
  in the beginning of November 2005
• The questionnaire is being mailed to 152,000
  housing units. Additionally an English copy was
  also mailed to around 8,000 households containing
  a foreign national bearing a Maltese ID card (no
  reference no contained)
• In line with our environment-friendly policy the
  Maltese language questionnaire is being sent.
  However an English version is also available

21
Collection of questionnaires

• Field-work is between Monday 21 November and
  Sunday 11 December 2005
• Monday - Friday 4.00pm 8.00pm
• Saturday Sunday 9.00am 1.00pm
• Supervisors will be present in a select number of
  schools between
• Monday Friday 3.30pm 8.00pm
• Saturday Sunday 8.00am 1.00pm
• No-one, except Census staff, can call at schools

22
Duties District Manager

• You are to ensure the smooth running of the
  census in your district and that all Maltese
  residents (residing in private households) and
  private dwellings (both occupied and vacant)
  within your district are enumerated
• You are responsible for a group of supervisors
  and enumerators
• You will liaise with the Census Office and keep
  the Chief Co-ordinator informed of the progress
  of the enumeration within your district
• You are to check supervisors and enumerators
  work. Draw the attention of any supervisor and/or
  enumerator who is not fulfiling his/her tasks
  properly
• You will try to convince households which refuse
  to co-operate with a supervisor and enumerator
• You will assist the Census Office in collecting
  information from special enumeration areas

23
Duties Area Supervisor

• You are responsible to collect census
  questionnaires and forms from a group of
  supervisors each day and transferring these to
  the Census Office
• You will count the total number of questionnaires
  per enumerator (see forms)
• You are to liaise with the Census Office and also
  keep District Managers informed on the progress
  of enumeration within your area.

24
Census Office Staff Duties during census period

• You are to assist in the smooth running of the
  census across the country
• The Census Office will receive questionnaires
  each day and count the number questionnaires
  which are received
• The Census Office will enter the total number of
  questionnaires that are collected by supervisors
  each day, together with the total number of
  enumerated males and females
• The questionnaires will be assigned to data
  processors where key variables will be entered in
  the system
• Census Office Staff will supervise data
  processors
• The Census Office is responsible for manning the
  freephone
• The Census Office will monitor enumeration and
  keep record of which dwellings and individuals
  have been enumerated

25
Census Office Staff Duties during census period

• The Census Office will contact a sample of
  households each day by means of CATI (4 stations)
  to validate and monitor the data which is
  collected. An average of 150 households will be
  contacted each day between 4pm-8pm (Mon to Fri)
  and 9am-12pm (Sat-Sun)
• The Census Office is responsible for enumerating
  the special enumeration areas which consist of
  institutional households, collective
  accommodation establishments and persons residing
  on yachts
• The Census Office will monitor non-contacts and
  refusal and carry out a follow-up exercise after
  the census
• The Census Office will trace households and
  individuals with nor reference no/ID No

26
Duties Supervisor

• Responsible for a supervision area which consists
  of a group of enumerators. S/he is to ensure that
  all Maltese residents (residing in private
  households) and private dwellings (both occupied
  and vacant) within the supervision area are
  enumerated
• Check all questionnaires which are handed over by
  enumerators. Draw an enumerators attention where
  s/he did not complete a questionnaire properly
• Try to convince households which refuse to
  co-operate with an enumerator and inform the
  District Manager in case s/he does not manage to
  convince them too

27
Duties Supervisor

• Keep the District Manager informed about the
  progress of the enumeration. Enumeration must be
  completed by 11 December 2005
• Liaise with the Area Supervisor and send
  completed questionnaires to the Census Office
  each day

28
Duties Supervisor

• Monitor enumeration by tagging all persons
  residing within the supervision area who hold an
  identity card with the Local Councils Register (a
  copy will be provided). This includes Maltese
  nationals and foreign nationals (EU nationals)
  who can vote in Local Councils Elections

29
Duties Supervisor

• Record the reference number, using a register of
  dwellings (a copy will be provided), on
  questionnaires/forms where this number is not
  printed
• The register includes occupied (contains persons
  receiving water subsidy), unknown (no persons
  receiving subsidy but significant consumption)
  and vacant (no persons receiving subsidy and no
  significant consumption). The questionnaire was
  mailed to dwellings whose status is occupied or
  unknown

30
Duties Supervisor

• Inform the District Manager of any enumerator who
  fails to keep the Supervisor informed on the
  progress of his/her enumeration
• Inform the District Manager of any enumerator who
  lags behind in enumeration
• Inform the District Manager of any enumerator who
  does not complete questionnaires properly
• Inform the District Manager of any enumerator who
  mishandles the public

31
Duties Enumerator

• Enumerate all Maltese residents (residing in
  private households) and private dwellings (both
  occupied and vacant) within his/her enumeration
  area
• Collect completed questionnaires and check the
  information which has been provided
• Assist or fill in a questionnaire for households
  which have not filled in the questionnaire

32
Duties Enumerator

• Complete additional forms and record vacant
  dwellings, households where no contact was made
  during the census period, households which refuse
  to provide the information, etc.
• Regularly inform the Supervisor about the
  progress of his/her enumeration and hand him/her
  any completed questionnaires. Enumeration must be
  completed by 11 December 2005

33
Quality

• It is important that the information is of high
  quality. Everyone involved in the process is
  individually and collectively responsible to
  attain this goal
• Quality includes coverage, quality of the
  information, dealing with the public, teamwork,
  filling in questionnaires and forms correctly,
  etc.

34
Identification

• The census identity card must be worn around the
  neck. All staff must ensure that the card is
  visible
• In case a card is lost the Census Office is to be
  notified immediately

35
Dress code

• All census staff must dress appropriately. No
  transparent clothing or inappropriate clothing is
  allowed
• Men cannot wear earrings

36
Manual

• Contains set of instructions
• Contains definitions
• Contains a copy of the questionnaire,
  continuation form and forms
• Refer to the manual in case of difficulty
• You are expected to familiarise yourself with its
  content

37
Definitions

• Usual place of residence Place of usual
  residence is the geographic place where the
  enumerated person usually resides, this may be
  the same as, or different from, the place where
  s/he actually is at the time of the Census or it
  may be his/her legal residence. A persons usual
  residence should be that at which s/he spends
  most of his/her daily night-rest
• A persons usual place of residence might be
  different than the address shown on his/her
  Identity Card
• Maltese resident A person who has been living
  in Malta for at least 12 months (as on 27
  November 2005). Residence is independent of
  nationality

38
Definitions

• Maltese residents
• Include
• Maltese nationals who are permanent residents in
  Malta
• Foreign nationals and returned migrants who have
  taken up residence here and have now been living
  in Malta for a period of at least one year (as on
  27 November)
• Maltese residents who are temporary away from
  Malta (for a period of less than 12 months), eg.
  on holiday, etc.
• Persons who normally reside in Malta and are
  studying or undergoing treatment abroad
• Military, naval and diplomatic personnel located
  abroad
• Refugees
• Exclude
• Emigrants
• Persons who are living abroad for a period of at
  least 12 months and who do not satisfy the
  criteria above
• Foreign military, naval and diplomatic personnel
  temporarily located in Malta
• Asylum seekers
• Civilian aliens

39
Definitions

• Long-term international migrant is a person who
  moves to a country other than that of his or her
  usual residence for a period of at least 12
  months, so effectively that country of
  destination becomes his/her new country of
  residence

40
Definitions

• Household consists of private and institutional
  households
• Private household consists of either
• One person who lives alone or who occupies, as
  a lodger, a separate room or rooms of a housing
  unit but does not join with any of the other
  occupants of the housing unit to form part of a
  multi-person household

41
Definitions

• .Multi-person household, i.e. a group of 2 or
  more persons, who combine to occupy the whole
  part of a housing unit and to provide themselves
  with food and possibly other essentials for
  living. Members of the group may pool their
  incomes to a greater or lesser extent

42
Definitions

• Institutional household refers to persons whose
  need for shelter and subsistence are being
  provided by an institution. An institution is
  understood as a legal body for the purpose of
  long-term inhabitation and provision of
  institutionalised care given to a group of
  persons. The institutions accommodation is by
  nature of its structure intended as a long-term
  accommodation for an institutional household.
• Examples dormitories of educational
  institutions, hospitals, convalescence
  establishments, establishments for the disabled,
  psychiatric institutions, homes for the elderly,
  nursing homes, welfare institutions such as
  orphanages, hotels, motels, tourist homes,
  military installations, correctional and penal
  institutions, religious institutions, boarding
  houses and work dormitories.

43
Definitions

• Household members
• Include
• Persons who satisfy the criteria of Maltese
  residents
• Babies who were born up till 27 November 2005,
  even if they are still at hospital
• Deceased persons who were still alive on 27
  November 2005
• Exclude
• Persons who do not satisfy the criteria of
  Maltese residents
• Persons who have been inmates of a hospital, e.g.
  mental hospital, welfare institution, e.g. home
  for the elderly, prison, etc. who have been
  absent, or will be absent, for a period of at
  least 12 months

44
Definitions

• Reference person
• The husband or wife of a married couple living in
  the household
• or
• Either partner of a consensual union couple
  living in the household
• where there is no married couple present
• or
• The parent, where one parent lives with his/her
  children of any age
• or
• Where none of the above conditions apply, any
  adult member of the
• household may be selected

45
Definitions

• Citizenship
• Nationality means the legal affiliation of an
  individual of a sovereign state. Nationality is
  normally acquired by birth or descent or
  eventually by naturalisation or some other means.
• Refer to manual for further explanations.

46
Definitions

• Long-term disability
• A disability is any restriction or lack
  (resulting from impairment) of ability to perform
  an ability in the manner or within the range
  considered normal for a human being.
• Replies are based self-assessment and an
  Enumerator should not influence a persons reply.

47
Definitions

• Disabilities are classified as
• Impaired eyesight exclude if a person can see
  clearly with spectacles
• Impaired hearing exclude if a person can hear
  well with the aid of a hearing aid
• Physical impairment
• Intellectual impairment
• Mental health condition
• Other impairments
• Multiple impairments

48
Definitions

• Labour status
• Persons aged 15 years and over are classified
  into 3 groups employed, unemployed and inactive

49
Definitions

• Employed
• Includes
• Persons who were gainfully occupied for at least
  one hour between 21 November and 27 November 2005
  (reference week).
• Persons who were either employed on a full-time
  or part-time basis, for wage or salary, in cash
  or in kind.
• Persons who were absent from their job during the
  reference week but still have a formal attachment
  with it, e.g. vacation leave, sick leave, injury
  leave, maternity leave, were absent due to bad
  weather, etc.
• refer to manual for further explanations

50
Definitions

• Unemployed
• Refers to persons who are not working and who had
  
• been actively seeking work during the previous 4
  
• weeks before the interview. These persons must be
  
• able to start working in case work becomes
  available in
• the following 2 weeks after the interview.
• refer to manual for further explanations

51
Definitions

• Inactive
• Includes persons who are not either employed
• or unemployed. Normally this category includes
• students, pensioners, housewives, etc.
• refer to manual for further explanations

52
Definitions

• Living quarters
• These are defined as structurally separate and
  independent premises which are designed
• for permanent human habitation and are not used
  wholly for other purposes at the time of
• the census. Living quarters may be fixed or
  mobile and permanent or temporary.
• Living quarters are characterised by two
  essential features
• separateness, in that the person/s using them can
  separate themselves
• from other persons and make independent use of
  the quarters
• independence, in that a unit classified as living
  quarters should have direct access from the
  street or from a public or communal area. Hence
  the occupants can come in and go out of it
  without passing through anybody else's
  accommodation.
• Living quarters include main, summer and vacant
  dwellings establishments.

53
Definitions

• Type of dwelling
• House
• A house is a self-contained suite of rooms with
  one or more floors with a separate entrance
• accessible from the street. A house may be
• Terraced A house with two or more floors, with
  its own access at street level and with its own
  airspace and no underlying structures that are
  not part of the house itself. A terraced house is
  attached to other structures on both sides. This
  housing category includes a corner house at the
  end of a row of terraced houses.
• Semi-detached A house (including villa,
  bungalow, townhouse, converted farmhouse etc.),
  with its own airspace and no underlying
  structures that are not part of the house itself,
  that is attached to other structures on one side
  only. A house that is attached to another
  structure on one side and a drive-in on the other
  side is also considered as a semi-detached house.
• Fully-detached - A house (including villa,
  bungalow, townhouse, converted farmhouse etc.),
  with its own airspace and no underlying
  structures that are not part of the house itself,
  which is surrounded all round by a yard, drive-in
  or similar and does not touch any other structure.

54
Definitions

• Ground floor tenement having its own airspace
• A self-contained room or suite of rooms at ground
  level with a separate entrance accessible from
  the street and without an overlying habitation.
• Ground floor tenement without its own airspace
• A self-contained room or suite of rooms at ground
  level with a separate entrance accessible from
  the street and having an overlying habitation.
• Maisonette
• A self-contained room or suite of rooms with
  separate entrance accessible from the street and
  is either at ground level with overlying
  habitation or at first floor level with
  underlying habitation.
• A ground floor maisonette may be classified
  either as a ground floor tenement without its own
  airspace or as a maisonette.

55
Definitions

• Flat
• A self-contained room or suite of rooms with a
  separate entrance accessible from a common
  passage, landing or stairway. This category
  includes a penthouse.
• Other type
• Cellar A self-contained room or suite of rooms
  one metre or more below street level with
  separate entrance on street and other structures
  overlying.
• Other Includes places that are occupied at the
  time of the Census. The following would fall into
  this category barn, mill, rock shelter, cave,
  hut, cabin, trailer, shack.

56
Definitions

• State of repair
• This is subjective and refers to the whether the
  building is in need for repair
• and the kind of repair needed.
• In good state of repair
• Needs minor repairs Refers mostly to the
  regular maintenance of the building and its
  components, such as a cracked window or
  inoperative lock, or removing graffiti from the
  front wall and so forth.
• Needs moderate repairs Refers to correcting
  moderate defects such as large areas of broken
  plaster and stairways with no secure hand
  railing.
• Need serious repairs Refers to cases of serious
  structural defects of the building such as cracks
  and holes in the exterior walls and missing
  stairways.
• Dilapidated Refers to buildings that are beyond
  repair, that is with so many serious structural
  defects that it is deemed more appropriate to
  tear them down than to undertake repairs. This
  usually refers to buildings with only the frame
  left standing, without complete external walls
  and/or roof, windows, doors etc.

57
Definitions

• Emphyteusis
• Emphyteusis is a contract whereby one of the
  contracting parties grants to the other, in
  perpetuity or for time, a tenement for a stated
  yearly rent which the latter binds himself to pay
  to the former, either in money or in kind, as an
  acknowledgement of the tenure.

58
Definitions

• Room
• A room is defined as a space in a housing unit or
  in living quarters enclosed by walls
• reaching from the floor to the ceiling or roof
  covering, or at least to a height of 2 metres
• above the ground, of size large enough to hold a
  bed for an adult (4 square metres at
• least) and at least 2 metres high over the major
  areas of the ceiling.
• Include
• Kitchens, bedrooms, dining rooms, sitting rooms,
  study rooms, habitable cellar rooms
• Exclude
• Garages, kitchenettes, coridors, boxrooms,
  verandahs, washrooms, halls, bathrooms, rooms
  used for business purposes

59
Definitions

• Holiday dwelling
• A holiday dwelling is a dwelling which contains
• at least one room that is not used for business
• purposes. Dwellings which are rented out to
• other persons are not counted as summer
• dwellings.

60
Forms
61
Colour schemes

• White
• Original for Census Office (except Form 2 which
  is left in letter box)
• Yellow
• Copy for Supervisor
• Blue
• Copy for Enumerator
• Red
• Refusal form. To be sent to Census Office

62
Valletta
1 0 1
0 1
123456M
Charles Borg
x
001
1000001
Triq il-Kbira
21
28/11
Triq il-Kbira
002
x
1000002
22
28/11
Triq il-Kbira
003
23
28/11
01/12
1000003
05/12
x
1
HAND TO SUPERVISOR WHEN ENUMERATION IS
COMPLETE SUPERVISOR WILL SEND FORM TO CENSUS
OFFICE
63
Serial no and Reference No

• Reference no is unique for every address and is
  pre-printed on the label. Available also through
  the Supervisor
• Serial no is unique for every address and is
  assigned by the enumerator using Form 1. This is
  a sequential number within the enumeration area

64
(No Transcript)
65
SEND EACH TIME AN ENUMERATOR HANDS A BUNDLE
PLACE ON TOP OF BUNDLE FOR EACH ENUMERATOR AND
TIE BUNDLE
3 COPIES
66
PLACE ON TOP OF BUNDLE FOR EACH SUPERVISION AREA
AND TIE BUNDLE
2 COPIES
SEND EACH TIME YOU WILL SEND QUESTIONNAIRES
67
TO SEND TO CENSUS OFFICE IN CASE PROBLEM IS
SOLVED HAND TO DISTRICT MANAGER IN CASE PROBLEM
IS NOT SOLVED
68
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69
HAND TO SUPERVISOR WHEN ENUMERATION IS
COMPLETE SUPERVISOR WILL SEND FORM TO CENSUS
OFFICE
70
HAND TO SUPERVISOR WHEN ENUMERATION IS
COMPLETE SUPERVISOR WILL SEND FORM TO CENSUS
OFFICE
71
3 COPIES
COMPLETE WHEN ENUMERATION IS COMPLETE
72
Questionnaire
73
ENUMERATION AREA CODE
NO OF HOUSEHOLDS IN DWELLING
LOCALITY CODE
HOUSEHOLD NO
SERIAL NO Form 1
NO OF QUESTIONNAIRES FOR HOUSEHOLD
74
1000001 The Occupier 21, Triq il-Kbira Valletta
How many household members form part of this
household?
21888888
79888888
How many households are there in the dwelling?
How many questionnaires/continuation forms are
going to be completed for the household?
Charles Borg
123456 M
1 0 1
0 1
0 0 5
1
1
2
2
4
1
75
1000002 The Occupier 22, Triq il-Kbira Valletta
21888888
79888888
Charles Borg
123456 M
1 0 1
0 1
0 0 6
1
2
4
4
8
1
76
1000002
22
Triq il-Kbira
Valletta
21888888
79888888
Charles Borg
123456 M
1 0 1
0 1
0 0 6
4
4
2
1
1
2
8
77
1000003 The Occupier 23, Triq il-Kbira Valletta
21888888
79888888
Which household in the dwelling does this
questionnaire refer to?
Charles Borg
123456 M
1 0 1
0 1
0 0 7
1
2
2
4
2
1
78
1000003
23
Triq il-Kbira
Valletta
21888888
79888888
Charles Borg
123456 M
1 0 1
0 1
0 0 7
1
1
-
1
2
2
79
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81
Personal section
82
WRITE NAMES OF HOUSEHOLD MEMBERS HERE
SHADED BOXES INDICATE THE QUESTIONS TO GO TO
FILL A COLOUMN FOR EACH HOUSEHOLD MEMBER
83
MARY
PATRICIA
CHARLES
CASSAR BROWN
CASSAR
CASSAR
123456M
234567M
654321M
31 01 1965
08 11 1970
23 08 1995
x
x
x
1
0
23 08 1995
x
x
x
x
x
x
x
x
x
84
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85
(No Transcript)
86
INDICATES APPLIES TO
87
(No Transcript)
88
(No Transcript)
89
PROVIDE AS MUCH DESCRIPTION AS POSSIBLE
90
Dwelling section
91
(No Transcript)
92
(No Transcript)
93
(No Transcript)
94
Questions