Project Management

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Project Management

• Manage Your Resources
• Or
• Why Your Organization Needs PM

2005 CIMA Fall Conference
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Agenda

• Introductions
• Why Project Management?

We are here today to make a case for Project
Management and why your organization needs it.
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Facilitators

• Rina Delmonico
• CEO/Founder, REN, Inc.
• Martin VanDerSchouw
• PMI International Board of Directors
• CEO, Looking Glass Development

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What is Project Management?

• The application of knowledge, tools, and
  techniques to project activities to meet the
  project requirements PMI

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What are Resources

• People
• Time
• Money

When we talk about resources, we are talking
about people (staff, contractors, vendors) as
well as time and money.
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True or False?

• Project management is the latest fad in
  management.

False PM has been around for a long time.
Think about the Pyramids and how they were
constructed. Modern project management has
been around since early to mid-1900s.
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Why Project Management?

• Standish Group International Study 1994 Study
  (over 10 years ago)
• 31.1 of projects will be cancelled before
  completion
• 52.7 of projects will cost 189 of their
  original estimates
• Only 16.2 of software projects are completed
  on-time and on-budget
• In large companies, only 9 of projects come in
  on-time and on-budget

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Why Project Management?

• 2004 updated Standish report says
• 18 of the projects fail
• 53 of the projects are challenged
• 29 of the projects succeed

Differences 13.1 decrease of
fails 0.30 increase of challenged 12.8
increase of success Were still not out of
the woods!
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What is Project Managements Value?

• Focus/Clarity
• Proactive scope management
• Better planning for project deliverable

Managing scope better reduces costs and effort
associated with projects, and allows time to
manage expectations and get agreement on
deliverables.
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What is Project Managements Value?

• Enhanced Communications
• Proactive communications to stakeholders
• Process for resolving issues

Better communications will help better manage
stakeholder expectations and issues.
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What is Project Managements Value?

• Control
• Tracking progress using metrics
• Proactive risk management
• Budgetary control

• Metrics provide information to make good
  decisions about projects.
• Managing risks before they impact the project,
  and cost more time and money to resolve.
• Better understanding of the scope of the project
  and efforts involved helps limit extra money
  spent on unneeded efforts, and avoid the I need
  more money syndrome.

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What is Project Managements Value?

• Common Processes
• Common Understanding
• Improved Quality

• Everyone knows the process, which provides for a
  shorter learning curve.
• Having a common process around quality will mean
  it is addressed on a consistent basis to improve
  quality of the deliverables.

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What is Project Managements Value?

• Better Resource Management
• Reuse
• Assignments

• Reuse saves resources, both time and people, in
  projects. With a common process, information
  from one project can be used as a basis on future
  projects.
• Each person knows what they have to do and when
  they have to be finished i.e., the right person
  assigned to the right task at the right time.

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Project Management Value

• Bottom line A primary value of project
  management is that it brings the rigor and
  discipline to an organization for increasing the
  likelihood of project success.

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Project Management Benefit

• According to the PriceWaterhouseCoopers report
  Boost Business Performance Through Program and
  Project Management
• A higher maturity level (in project management)
  enhances overall project performance, not just in
  one project but the overall portfolio of
  projects.

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So, Why Project Management?

• Project Management is more than just a set of
  templates that you use when you like.
• Project Management is an approach to planning and
  managing projects which often lead to changing
  the culture of the organization.
• Project Management templates and guidelines,
  applied consistently, provide historical guidance
  and lessons learned for future projects.

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Q A