Expanding Collections through Collaboration

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Expanding Collections through Collaboration

• Sherrie Bergman
• Bowdoin College
• David Pilachowski
• Williams College
• Walter Komorowski
• Williams College

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• Sherrie Bergman
• College Librarian
• Bowdoin College

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In the beginning, there were three . . .
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And then, with apologies to A.A. Milne . . .
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Now we are six
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• David Pilachowski
• College Librarian
• Williams College

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2000/01 Strategic Plan

• One of Five Goals for Library
• Develop New Library Partnerships
• in order to Expand Resource Sharing
• For Us BLC and then NExpress

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Sharing Resources Consort Colleges of Ohio
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Getting Ready

• Brought together staff from
• Interlibrary Loan
• Circulation
• Systems
• Develop coordinated strategy

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Why NExpress

• Good Partner Institutions
• Had seen INNREACH software in Action
• Non-returnables Development Partner
• Improve Service to Users

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• 10,005 and counting

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• Walter Komorowski
• Systems Librarian
• Williams College

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The Tasks

• Implement the Union Catalog and the returnables
  module
• Working with III to develop a non-returnables
  module

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Union Catalog How it Works

• Master bibliographic records
• Institutional records

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Decision Points

• Whose record becomes the master record
• How are individual holdings matched
• What items appear in the catalog
• How is the record indexed
• What will the catalog look like

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Whose Record?

• Easy Decision First one in

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Does it Match?

• More Difficult Decision We want as few records
  in the system as possible, but do not want to
  mis-match records
• Is there a magic formula?
• Has major implications on local cataloging
  behavior

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NExpress Uniqueness

• Owned by 1 1,637,818 67.89
• Owned by 2 404,993 16.79
• Owned by 3 168,382 6.98
• Owned by 4 100,889 4.18
• Owned by 5 63,520 2.63
• Owned by 6 36,873 1.53
• Total Master Bibs 2,412,475

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What Resources to Include?

• Also a very Difficult Decision is NEXP a
  discovery tool or a requesting tool?
• Some Classes of items were easy to agree upon
• Others are on a case by case basis

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Whats Indexes?

• Most difficult question because this is where
  differences in cataloging practices and policies
  have the most impact
• e.g., 505 Formatted Contents Notes

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What does it look like?

• Turned out to be the easiest question the
  directors decided to go with an out of the box
  solution

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Non-returnables

• It works
• Accepts requests from OpenURL and from a form
  within the catalog
• Searches member library holdings and constructs a
  routing priority
• Prints paging slips
• Items not held export into ILLiad/Clio
• Takes an Arielled article and posts it to a
  secure web site as a PDF and then notifies the
  requestor

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The Long Road

• Understanding the complexities
• Learning from each other
• Well it did work!
• You have what, now?
• Your students are my students

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How are we Doing?
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Issues needing Attention

• Can we license e-journals in ways that make more
  sense?
• Reconciling records from different vendors
• Is it ISSN or E-ISSN?
• How do we handle freely available journals?
• Will 8-5 Mon-Fri serve us in the long run?

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