PQS

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PQS R0089 Professional Development for Arts
Education
NYC Department of Education Division of
Contracts and Purchasing Arts Education Services
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Agenda

• Welcome
• Overview Contract Source for Arts Education
• The Request for Services
• Procurement Process
• Minimum Qualifications
• Listing Application Status
• Pre-Qualification Solicitation Process
• Terms and Conditions
• Cost Breakdown Worksheet
• Timeline
• Questions Answers (QA)

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Contract Source for Arts Education

• NYC DOE purchases Arts Services under the
  following contract sources
• PQS R0164---Approximately 90 Vendors received
  their contract numbers
• Direct Student Services which may accompany
  Related Professional Development and/or Parent
  Engagement Services. Contracts will expire on
  September 2012
• Listing Applications 140 vendors whose contracts
  expire on a rolling basis over the next year.
• New Professional Development for Arts Education
  PQS (R0089)

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The Request for Services

• The Department seeks proposals from organization
  capable of providing professional development
  services. The Department is seeking to partner
  with organizations and individuals that can
  provide services in one or more component (s)
• Component 1
• Blueprint Trainers (Certified by the Office of
  Arts and Special Projects)
• Component 2
• Standard-based Professional Development
• Component 3
• Instructional Planning Support Services

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Minimum Qualifications

• All Proposers must demonstrate their ability to
  provide high quality professional development
  arts services under the component (s) to which
  they are proposing.  Any proposal not meeting the
  qualification for the proposed component area
  will NOT be evaluated.
• Component 1 Blueprint Trainers
• Submit letter to Office of Arts and Special
  Projects
• Only individuals working with organizations that
  helped develop the Blueprints are eligible can
  apply to this component
• Submit an agreement letter acknowledging the
  stated service rate of 75.00 per hour, per
  trainer.

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Minimum Qualifications cont.

• Component 2 Standard-Based Professional
  Development Services and Component 3
  Instructional Planning Support Services
• Submit an acknowledgement letter for teaching
  artist to attend a Blueprint Orientation Seminar
• Provide 3-Letters of Reference from school
  systems and/or other related educational
  organizations that purchased your services,
  within the last two years
• Provide companys service schedule in the Work
  Plan
• Proposals will be accepted from Individuals,
  Individual Organizations, as well as Consortiums
  of Organizations (Component 3 ONLY)

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To All Listing Application Vendors

• NO new Listing Applications for Arts Education
  Services will be accepted. Instead, Vendors may
  apply to the Arts Education Services PQS (R0164)
  and/or propose for this new PQS for Professional
  Services (R0089) as a new mechanism to procure
  Arts Services.
• Providers who currently hold LAs are strongly
  encouraged to respond to one of the above PQS,
  rather than wait until their LA expires.
• If you choose not to respond at this time, you
  are encouraged to respond no later than 6 months
  prior to the expiration date of your current LA
  contract to ensure continuity of services.

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Pre-Qualified Solicitation Process

• The Pre-Qualification Solicitation (PQS) is an
  ongoing open enrollment process is intended to
  create a qualified pool of vendors eligible to
  deliver specific services for the NYC DOE.
• Proposals will be accepted on an ongoing basis
• Vendors who do not make it through the evaluation
  process are allowed to resubmit their proposals
  (may resubmit once during a 6-month period)
• Once approved, a Vendor is recommended for a
  contract award to deliver their proposed services.

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Pre-Qualified Solicitation Process cont.

• The Multiple Task Award Contract (MTAC) process
  is the mechanism through which schools draw down
  services against PQS awarded contracts
• Under 25,000 standard procurement procedures
  apply
• Above 25,000, the MTAC process (a mini-RFP
  procedure) allows clients to draw services from a
  pool of pre-qualified Vendors identified via the
  PQS process.
• Vendors will receive a request to propose
  directly from the client (School/DOE Office), and
  will indicate his/her organizations intent to
  submit a proposal.
• Submitted proposals will be reviewed and scored
  by the Client
• A purchase order will be issued to the most
  cost-effective and capable Vendor as determined
  by the Clients selection committee.

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Terms and Conditions

• Terms and Conditions
• All contracts awarded as a result of this PQS
  will be subject to the standard Terms and
  Conditions (Appendix B)
• Though it is preferable to not entertain any
  exceptions to our Standard Terms and Conditions
  please note that all exceptions must be with your
  proposal submission

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Cost Breakdown Worksheet

• Cost information provided should provide detail
  of proposed pricing

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Key Dates For PQS R0089
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NYC Department of Education Division of
Contracts and Purchasing Arts Education Services
Question and Answer Session
PLEASE IDENTIFY NAME, ORGANIZATION, AND POSITION
WHEN ASKING A QUESTION
Answers to todays and future QA will be posted
at http//schools.nyc.gov/Offices/DCP Additional
questions may be submitted to artspqsinquiries_at_s
chools.nyc.gov