Jain Society of Greater Cleveland

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Jain Society of Greater Cleveland

• Presentation to the General Body
• on
• Work in Progress
• toward
• Building a Jain Center/Jain Temple
• September 18, 2005

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• This presentation is being made on behalf of the
  JSGC Executive Committee.
• The Members of the Executive committees are
• Jignesh Shah President
• Meena Jain Vice President
• Dipika Shah Treasurer
• Premal Shah Secretary
• Minesh Shah
• Mayuri Dalia
• Ashwin Turakhia
• Tushar Shah
• Nehal Shah
• Kushal Baid (Past President)

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Outline of todays presentation

• Activity to date
• Proposed structure for forming Committees to
  build Jain Center/Jain Temple
• Proposed charters of various Committees.
• Proposed members for various Committees.
• A preliminary estimate of expenses
• Anticipated sequence of events
• Path forward
• Comments, Questions and Answers
• Vote(s) on approval of certain proposals, if
  appropriate

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Activity to date

• The Executive Committee is recommending
• The formation of a Temple Committee to implement
  the entire project of building a Jain Center/Jain
  Temple with the help of sub-committees. The
  proposed structure will be presented in the
  following slides.
• Creation of a separate account within the
  Sadharan Account of JSGC to receive and disburse
  funds related to the project.
• The Exec Comm. has discussed options about
  creating a separate organization/trust to manage
  this project. A decision has not yet been made.

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The Proposed Structure

• (Main) Temple Committee
• Responsible to The General Body and to The
  Executive Committee
• Sub Committees
• Design Committee
• Ghabara Committee
• Engineering and Construction Committee
• Fund Raising and Finance Committee
• Public Relations Committee
• ---------
• Pratistha Committee
• Souvenir Committee

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The Charter of the (Main) Temple Committee

• Responsible to the General Body and the Executive
  Committee.
• Manage the project to build the JSGC Jain
  Center/Temple at the Richfield site in its
  entirety.
• Coordinate activities of all sub-committees.
  Form/dissolve sub committees as necessary.
• Create guidelines and controls for managing fund
  raising and expenditures.
• Report project progress to the Executive
  Committee and the General Body on a regular
  basis.
• The Committee will remain in place through the
  entire building project and up to 4 months after
  its completion to settle all contracts, payments
  and accounts related to the project.

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The Charter of the Design Sub-Committee

• Responsible for the design of the Jain Center and
  Temple interior and exterior with the
  exception of the Ghabara itself.
• Determination of needed facilities, their size
  and location.
• Choice of materials/colors etc to be made in
  coordination with Engineering and construction
  committee.
• The Engineering and Construction sub-committee
  reports to the (main) Temple Committee and will
  remain in place through the entire building
  project and up to 4 months after its completion
  to settle all contracts, payments and accounts
  related to the project, unless specifically
  dissolved by the (main) Temple committee.

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The Charter of the Ghabara Sub-Committee

• Responsible for Design of the Ghabara, shikhar
  and related items.
• Choice of how many and which Murtis to be
  installed in the Ghabara and outside the Ghabara.
  Choice of Mulnayak Bhagwan and all related
  matters.
• Identification of Acharya Bhagwant for
  Margdarshan and seeking and interpreting their
  advice for application to our circumstances as
  needed.
• Will advise Temple Committee on use of Dev Dravya
  funds per the direction provided by Acharya
  Bhagwant.
• The Ghabara sub-committee reports to the (main)
  Temple Committee and will remain in place through
  the entire building project and up to 4 months
  after its completion to settle all contracts,
  payments and accounts related to the project,
  unless specifically dissolved by the (main)
  Temple committee.

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The Charter of the Engineering and Construction
Sub-Committee

• Responsible for managing all engineering and
  construction aspects of the Jain Center/Temple
  complex including all permits, contracts,
  supervision of contractors, building process and
  related activities.
• Responsible for managing the bid process
  eliciting, evaluating and awarding bids as
  appropriate.
• Work closely with the Design and Ghabara
  sub-committees to help create and then implement
  agreed upon designs.
• The Engineering and Construction sub-committee
  reports to the (main) Temple Committee and will
  remain in place through the entire building
  project and up to 4 months after its completion
  to settle all contracts, payments and accounts
  related to the project, unless specifically
  dissolved by the (main) Temple committee.

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The Charter of the Fund Raising and Finance
Sub-Committee

• Responsible for raising funds for the Jain
  Center/Temple Project
• Create mechanism for getting pledges, collecting
  and disbursing funds. Envision and conduct Fund
  raising events as appropriate.
• Manage the income and outgo in coordination with
  the (main) Temple Committee and the Engineering
  and Construction sub-committee.
• Maintain accounts of all funds related to the
  Jain center/Temple project. Provide timely
  reports to the (main) Temple Committee, the
  Executive Committee and the General Body of the
  JSGC.
• The Fund Raising and Finance sub-committee
  reports to the (main) Temple Committee and will
  remain in place through the entire building
  project and up to 4 months after its completion
  to settle all contracts, payments and accounts
  related to the project, unless specifically
  dissolved by the (main) Temple committee.

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The Charter of the Public Relations Sub-Committee

• To be the link between the JSGC community and the
  (main) Temple Committee and its sub committees.
• To help with any and all issues coming up within
  the community. Act in advisory capacity to the
  (main) Temple Committee and its sub-committees.
• The Public Relations sub-committee is responsible
  to the (main) Temple Committee and will remain in
  place through the entire building project and up
  to 4 months after its completion to settle all
  contracts, payments and accounts related to the
  project, and will be dissolved along with the
  (main) Temple committee at the end of the
  project.

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The Charter of the Souvenir Sub-Committee

• Responsible for planning and publishing a
  souvenir on the occasion of the Pratishtha
  Mahotsav.
• More details of the charter to be defined later.
• The Souvenir sub-committee may be formed or
  later, about six months prior to the anticipated
  publication of the souvenir.
• The Souvenir sub-committee will report to the
  (main) Temple Committee and will remain in place
  through the entire building project and up to 4
  months after its completion to settle all
  contracts, payments and accounts related to the
  project, unless specifically dissolved by the
  (main) Temple committee.

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The Charter of the Pratishtha Sub-Committee

• Responsible for planning and conducting the
  Pratishtha Mahotsav.
• More details of the charter to be defined later.
• The Pratishtha sub-committee may be formed or
  later, about six months prior to the anticipated
  publication of the souvenir.
• The Pratishtha sub-committee will report to the
  (main) Temple Committee and will remain in place
  through the entire building project and up to 4
  months after its completion to settle all
  contracts, payments and accounts related to the
  project, unless specifically dissolved by the
  (main) Temple committee.

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Proposed Members of the (main) Temple Committee

• The JSGC Executive Committee has proposed the
  following members for the (main) Temple
  Committee
• Hansa Sutaria
• Jitu Shah
• Kushal Baid
• Mohan Jain
• Jignesh Shah
• Meena Jain
• Falgun Shah
• Purvin Vakil
• Premal Shah

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Proposed Members of the Design Sub-Committee

• The JSGC Executive Committee has proposed the
  following members for the Design sub-
  committees
• Atul Shah
• Meena Jain
• Kushal Baid
• Jitu Shah
• Kanti Jain
• Mayuri Dalia
• Premal Shah

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Proposed Members of the Ghabara Sub-Committee

• The JSGC Executive Committee has proposed the
  following members for the Ghabara sub-
  committees
• Hansa Sutaria
• Nalini Shah
• Chandra Jain
• Darshana Shah
• Falgun Shah
• Dipika Shah
• Pragna Shah

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Proposed Members of the Engineering and
Construction Sub-Committee

• The JSGC Executive Committee has proposed the
  following members for the Engineering and
  construction sub- committee
• Jitu Shah
• Mukund Dalia
• Bipin Lapasia
• Mohan Jain
• Hasmukh Shah (Parma)
• Jignesh Shah
• Minesh Shah
• Dilip Maniar
• Nupur Jain

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Proposed Members of the Fund Raising and Finance
Sub-Committee

• The JSGC Executive Committee has proposed the
  following members for the Fund Raising and
  Finance sub- committee
• Shailesh Nanavati
• Mohan Jain
• Mahendra Shah
• Jignesh Shah
• Hasmukh Shah (New Philly)
• Pravin Shah (Canton)
• Chhagan Bapna
• Ashwin Turakhia
• Purvin Vakil

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Proposed Members of the Public Relations
Sub-Committee

• The JSGC Executive Committee has proposed the
  following members for the Public relations sub-
  committee
• Mohan Bafna
• Vinod Sutaria
• Atul Shah
• Harsha Nanavati
• Dilip Maniar
• Rajesh shah

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Proposed Members of the Pratishtha and Souvenir
Sub-Committees

• The JSGC Executive Committee has proposed the
  following members for the Pratishtha and Souvenir
  sub- committees
• Pratishtha sub-committee
  Souvenir sub-committee
• -- Jignesh shah --
  Kushal Baid
• -- Meena Jain --
  Premal Shah
• -- Minesh Shah --
  Mitten Doshi
• -- Mayuri Dalia --
  Falgun Shah
• -- Tushar Shah
• -- Nehal Shah

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A Preliminary Estimate of Expenses for the Jain
Center/Temple Project

• Here is a preliminary estimate of costs prepared
  by Engineers within our community.
• The estimates are based on following assumptions
• 
  Proposal A Proposal B
• Total Building size
  8,000 sq ft 9,500 sq ft
• Temple area
  1,500 sq ft 2,000 sq. ft
• Large Hall
  3,200 sq ft 3,600 sq ft
• All remaining area
  3,300 sq ft 3,900 sq ft
• (Hallway, library, office, Kitchen etc)

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A Preliminary Estimate of Expenses for the Jain
Center/Temple Project (contd.)

• Preliminary costs
• Item
  Proposal A Proposal B
• 
  
• Prelim. Engg. Cost
• Survey Civil Engg 15,000.00
  15,000.00
• Architect Assoc. Engg 42,500.00
  47,500.00
• Permits Govt. Fees 20,000.00
  20,000.00
• Sub-Total
  77,500.00 82,500.00
• Site Construction Cost
• Car Parking spaces 162,000.00
  195,000.00
• Driveway, Septic syst. Etc 115,000.00
  115,000.00
• Sub-total
  277,000.00 310,000.00

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A Preliminary Estimate of Expenses for the Jain
Center/Temple Project (contd.)

• Preliminary costs (contd.)
• Item
  Proposal A Proposal B
• 
  
• Center Construction Costs
• Temple area (White Box) 97,500.00
  130,000.00
• Rest of the Building 650,000.00
  750,000.00
• Fees (5)
  32,500.00 37,500.00
• Sub-Total
  780,000.00 917,500.00
• Temple Items Cost
• Ghabara, Shikhar, Temple
• Area Floor etc.
  200,000.00 250,000.00

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A Preliminary Estimate of Expenses for the Jain
Center/Temple Project (contd.)

• Preliminary costs Summary
• Item
  Proposal A Proposal B
• 
  
• Prelim. Engg. Cost 77,500.00
  82,500.00
• Site Construction Cost 277,000.00
  310,000.00
• Center Construction Costs 780,000.00
  917,500.00
• Temple Items Cost 200,000.00
  250,000.00
• Legal, Liab ins. Etc 50,000.00
  50,000.00
• Total
  1,384,500.00 1,610,000.00

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Guidelines for Expense Approval and Disbursement
of Funds

• The (main) Temple committee with the help its
  sub-committees and with the approval of the JSGC
  Executive Committee will set up these guidelines
  and report to the General Body.
• For Example
• Signature Authority limit for the Treasurer of
  the Temple Committee beyond which two
  signatures will be required.
• Authorized people with signature authority
• - Treasurer of the Temple Committee, Leader
  of the Fund Raising and Finance Committee, one or
  two more persons
• limit on when contracts can be awarded without
  bids
• limit on any one expense at which the Temple
  Committee must get Exec. Committee approval and
  when they must come back to the General Body
• Others as needed

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Guidelines for meetings and procedures to be
followed by the Temple Committee and the various
sub-committees

• The (main) Temple committee with the help its
  sub-committees and with the approval of the JSGC
  Executive Committee will set up these guidelines
  and report to the General Body.
• For Example
• The Temple Committee and all sub-committees will
  appoint a Leader and a Secretary.
• Meetings will be held at regular intervals as
  needed and minutes will be kept of all meetings.
  The secretaries of the various sub-committees
  will forward a copy of the minutes of the
  previous meeting (after their approval by the
  committee members) to the Secretary of the Temple
  Committee for record keeping in a central
  location.
• The rules for a quorum for all committees. Rules
  for filling vacated seats.
• Others as needed.

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Anticipated Sequence of Events

• The Design Committee and The Engg. And
  Construction Committee need to finalize a plan
  for the Jain Center/Temple in terms of total
  interior area, allocation to various sub-items
  and their location etc.
• The survey can be approved concurrently.
• Then, the Engineering and Architectural work
  needs to be completed for submission of these
  plans for approval to the Governing bodies.
• Once this approval is obtained, then only we can
  (should) start any real building work on the
  land.
• Early information (needs to be confirmed)
  suggests that leaving the land as is and with the
  donor, as long permission is obtained to do all
  the above work has been granted, will be to the
  benefit of the Society and also the donor.

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What is the Path forward?

• The JSGC Executive Committee is seeking the
  General Bodys approval to
• Form the committees in the structure proposed.
• Get the committees going and finalize their
  charters and functioning guidelines.
• Creation of a separate account within the
  Sadharan Account of JSGC to receive and disburse
  funds related to the project.
• The Jain Center/Temple Properties Account
• Get approval for the entire project, if
  appropriate.
• Specifically approve survey and initial
  Engineering Expenses.
• Get approval to start collecting funds in the
  Jain Center/Temple Properties Account.

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• Thank you for your kind attention!
• The floor is now open for questions and comments

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Resolution

• It is resolved that ..