Jain Society of Greater Cleveland

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Jain Society of Greater Cleveland

• Jain Center Project Update
• Presented at the
• Annual General Body Meeting
• November 19, 2005

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• This presentation is being made on behalf of the
  JSGC Jain Center Committees.
• The Committees are
• Main Jain Center Committee
• Design Sub-Committee
• Gabhara Sub-Committee
• Engineering and Construction Sub-Committee
• Fund Raising and Finance Sub-Committee
• Public Relations Sub-Committee
• A total of 41 members of the Society are
  participating on these committees. The names and
  their committee assignments are posted for your
  review.

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Outline of todays presentation

• Modifications made charters and memberships of
  various committees based on inputs from General
  Body at the last GBM
• Activities and Progress to date of various sub
  Committees.
• Gabhara
• Design
• Engineering and construction
• Fund raising and Finance
• Path forward
• Presentation by Manohar Daga on Alternative
  Donations (Stocks, Bonds etc.)
• Comments, Open discussion

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Charters and Memberships of various Jain Center
Committees

• Based on the recommendations of the General Body
  on September 18, 2005, the JSGC Executive
  Committee took following actions
• Postpone the formation of Pratishtha and Souvenir
  Committees.
• Modify charters of all committees to extend their
  term to six months after completion of the
  building project to assist with the settlement of
  all related issues.
• The charter of the (main) Jain Center committee
  was modified to include responsibility for
• Maintenance aspects of the Jain Center during
  its tenure.
• Communication with outside communities (Richfield
  township etc.)
• Adjust memberships of various committees such
  that most participants are either on one or two
  committees only.
• Added several interested members to various
  committees.

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The Charter of the Main Jain Center Committee

• Responsible to the General Body and the Executive
  Committee.
• Manage the project to build the JSGC Jain Center
  at the Richfield site in its entirety.
• Coordinate activities of all sub-committees.
  Form/dissolve sub committees as necessary.
• Create guidelines and controls for managing fund
  raising and expenditures.
• Report project progress to the Executive
  Committee and the General Body on a regular
  basis.
• Responsible for communication with outside
  communities (e.g. Richfield township, others)
• The Committee will remain in place through the
  entire building project and up to six months
  after its completion to settle all contracts,
  payments and accounts related to the project.
  The Committee during its tenure, will also be
  responsible for maintenance aspects of the Jain
  Center.

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Main Jain Center Committee

• Kushal Baid - Chairperson
• Premal Shah - Secretary
• Purvin Vakil - Treasurer
• Hansa Sutaria
• Mohan Jain
• Jitu Shah
• Jignesh Shah
• Meena Jain
• Falgun Shah

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The Charter of the Design Sub-Committee

• Responsible for the design of the Jain Center
  interior and exterior with the exception of the
  Ghabara itself.
• Determination of needed facilities, their size
  and location within the center.
• Choice of materials/colors etc to be made in
  coordination with Engineering and construction
  committee.
• The Design sub-committee reports to the (main)
  Jain Center Committee and will remain in place
  through the entire building project and up to six
  months after its completion to settle all
  contracts, payments and accounts related to the
  project, unless specifically dissolved by the
  (main) Jain Center committee.

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Design Sub-Committee

• Meena Jain - Chairperson
• Mitten Doshi - Secretary
• Atul Shah
• Kushal Baid
• Hasmukh Shah
• Kanti Jain
• Mayuri Dalia
• Pragna Shah
• Tushar Shah

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The Charter of the Gabhara Sub-Committee

• Responsible for Design of the Gabhara, shikhar
  and related items.
• Choice of how many and which Murtis to be
  installed in the Gabhara and outside the Gabhara.
  Choice of Mulnayak Bhagwan and all related
  matters.
• Identification of Acharya Bhagwant for
  Margdarshan and seeking and interpreting their
  advice for application to our circumstances as
  needed.
• Will advise (main) Jain Center Committee on use
  of Dev Dravya funds per the direction provided by
  Acharya Bhagwant.
• The Gabhara sub-committee reports to the (main)
  Jain Center Committee and will remain in place
  through the entire building project and up to six
  months after its completion to settle all
  contracts, payments and accounts related to the
  project, unless specifically dissolved by the
  (main) Jain Center committee.

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Gabhara Sub-Committee

• Hansa Sutaria Chairperson
• Falgun Shah Secretary
• Nalini Shah
• Chandra Jain
• Darshana Shah
• Ashok Shah
• Dipika Shah
• Bharti Shah

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The Charter of the Engineering and Construction
Sub-Committee

• Responsible for managing all engineering and
  construction aspects of the Jain Center complex
  including all permits, contracts, supervision of
  contractors, building process and related
  activities.
• Responsible for managing the bid process
  soliciting, evaluating and awarding bids as
  appropriate.
• All Engineering, Construction and Architectural
  contracts will be handled by this committee.
• Work closely with the Design and Gabhara
  sub-committees to help create and then implement
  agreed upon designs.
• The Engineering and Construction sub-committee
  reports to the (main) Jain Center Committee and
  will remain in place through the entire building
  project and up to six months after its completion
  to settle all contracts, payments and accounts
  related to the project, unless specifically
  dissolved by the (main) Jain Center committee.

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Engineering and Construction Sub-Committee

• Jitu Shah Chairperson
• Noopur Jain - Secretary
• Mukund Dalia
• Bipin Lapasia
• Shanti Jain
• Hasmukh Shah (Parma)
• Jignesh Shah
• Minesh Shah
• Dilip Maniar

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The Charter of the Fund Raising and Finance
Sub-Committee

• Responsible for raising/disbursing funds for the
  Jain Center Project
• Create mechanism for getting pledges, collecting
  and disbursing funds. Envision and conduct Fund
  raising events as appropriate.
• Manage the income and expenses in coordination
  with the (main) Jain Center Committee and the
  Engineering and Construction sub-committee.
• Maintain accounts of all funds related to the
  Jain Center project. Provide timely reports to
  the (main) Jain Center Committee, the Executive
  Committee and the General Body of the JSGC.
• The Fund Raising and Finance sub-committee
  reports to the (main) Jain Center Committee and
  will remain in place through the entire building
  project and up to six months after its completion
  to settle all contracts, payments and accounts
  related to the project, unless specifically
  dissolved by the (main) Jain Center committee.

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Fund Raising and Finance Sub-Committee

• Mohan Jain - Chairperson
• Purvin Vakil Secretary/Treasurer
• Shailesh Nanavati
• Mahendra Shah
• Jignesh Shah
• Hasmukh Shah (New Philly)
• Pravin Shah
• Chhagan Bapna
• Ashwin Turakhia
• Neela Adhvaryu

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The Charter of the Public Relations Sub-Committee

• To be the link between the JSGC community and the
  (main) Jain Center Committee and its sub
  committees.
• To help with any and all issues coming up within
  the community. Act in advisory capacity to the
  (main) Jain Center Committee and its
  sub-committees.
• The Public Relations sub-committee is responsible
  to the (main) Jain Center Committee and will
  remain in place through the entire building
  project and up to six months after its completion
  to settle all contracts, payments and accounts
  related to the project, and will be dissolved
  along with the (main) Jain Center committee at
  the end of the project.

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Public Relations Sub-Committee

• Vinod Sutaria Chairperson
• Rajesh Shah - Secretary
• Atul Shah
• Harsha Nanavati
• Dilip Maniar
• Dr. Mohan Bafna Sr. Advisor
• Dr. K.C. Bhaiji Sr. Advisor
• Dr. Hemendra Mehta Sr. Advisor

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Gabhara Committee Update

• Recommended three Murtis in Gabhara, including
  Mulnayak Bhagwan.
• Two Murtis will be shwetamber and one digamber.
• Three darshaniya Murtis in Bhamati. Suggested
  allowing for room in Bhamati for future
  installation of additional Murtis.
• Committee decided to seek Margdarshan from
  Acharya Shree Pradyumansuriji Maharaj Saheb via
  Sri Sunandaben Vora regarding the selection of
  Mulnayak Bhagwan.
• Necessary details were sent to Sri Sunandaben
  Vora to take them to Acharya Bhagwant. Sri
  Sunandaben Vora has also contacted Shree
  Narvansuriji Maharaj Saheb.
• Sri Sunandaben Vora has advised that Hansaben and
  Vinodbhai meet the Acharyas personally during
  their visit to India. Explain our circumstances
  in detail and seek Margdarshan.

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Gabhara Committee Update (contd.)

• Recommended outside shikhar and Ghummat seeking
  input from Engineering and Construction
  Committee.
• Recommended other details regarding Gabhara size,
  doors, Kesar sukhad room, etc pending the
  determination of overall size and plan for the
  Temple portion of the Jain Center.

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Design Committee Update

• Design Committee looked at defining some basic
  parameters for getting feedback and
  recommendations from the Engg. And construction
  Committee.
• They took the view that the facility should be
  planned with a view to the future that is
  sufficient for our Society for at least next ten
  years.
• Parameters defined on the next slide.
• These parameters lead to a building size in the
  range of about 9,600 sq.ft. And estimated total
  cost of about 1.6 MM.
• As contingency planning, have begun to also look
  at building sizes of 8,600 and 7,600 sq ft.

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Design Committee Update (contd.)

• Parameters
• Temple Facility for 200 people to sit beyond
  trigudo
• Main Hall with a permanent stage and facility to
  feed 300 people in one sitting
• Kitchen to prepare food for 300 people (20 ft x
  30 ft)
• Separate service entrance to the kitchen
• Library (250 sq ft), two classrooms possibly by
  dividing a larger room (200 sq ft each), Office
  (150 sq ft).
• Hallways of sufficient size to serve as spill
  over areas from both the Temple and the main Hall
  for a 300 people function.
• Men and Womens showers, change areas, rest rooms
• Main entrance to Center away from Temple. Shoes,
  coat closets near main entrance.

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Engineering and Construction Committee update

• Provided several sketches to Design sub committee
  with variety of options to Design Committee for
  consideration varying from 6200 sq ft total to
  9600 sq ft total Center area.
• Provided two sketches that start at about 7,000
  sq ft total area and have the option of expanding
  the main Hall area and possibly the service area
  in the future.
• Provided input on consideration of options to
  Design committee and the main Jain Center
  Committee.
• Provide input to develop preliminary cost
  estimates and timelines for expenditures to
  assist in project planning.
• Working on developing and negotiating a contract
  for surveying and civil engineering.

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A Preliminary Comparison of Jain Center size
Proposals

• 
  Proposal X Proposal Y
• Total Building size 7,100
  sq ft 9,600 sq ft
• Temple
• Gabhara/Pooja Area
  580 Sq ft 600
  sq ft
• Rang mandap
  980 sq ft 1,050
  sq ft
• Foyer
  140 sq ft
  250 sq ft
• Sub Total 1,700 sq
  ft 1,850 sq ft
• Large Hall
• Stage/ A.V.
  800 sq ft
  1,000 sq ft
• People Area
  1,900 sq ft
  3,000 sq ft
• Sub Total
  2,700 sq ft 4,000 sq
  ft
• Remaining Area
• Library/classrooms/office
  525 sq ft 925
  sq ft
• Hallways/Social area
  600 sq ft 1,000
  sq ft

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A Preliminary Estimate of Expenses for the Jain
Center Project

• Preliminary costs
• Item
  Proposal X Proposal Y
• 
  
• Prelim. Engg. Cost
• Survey Civil Engg 15,000.00
  15,000.00
• Architect Assoc. Engg 40,000.00
  47,500.00
• Permits Govt. Fees 20,000.00
  20,000.00
• Sub-Total
  75,000.00 82,500.00
• Site Construction Cost
• Car Parking spaces 135,000.00
  195,000.00
• Driveway, Septic syst. Etc 115,000.00
  115,000.00
• Sub-total
  250,000.00 310,000.00

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A Preliminary Estimate of Expenses for the Jain
Center Project (contd.)

• Preliminary costs (contd.)
• Item
  Proposal X Proposal Y
• 
  
• Center Construction Costs
• Temple area (White Box) 120,000.00
  130,000.00
• Rest of the Building 550,000.00
  775,000.00
• Fees (5)
  35,000.00 45,000.00
• Sub-Total
  705,000.00 950,000.00
• Temple Items Cost
• Gabhara, Shikhar, Temple
• Area Floor etc.
  200,000.00 220,000.00

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A Preliminary Estimate of Expenses for the Jain
Center Project (contd.)

• Preliminary costs Summary
• Item
  Proposal X Proposal Y
• 
  
• Prelim. Engg. Cost 75,000.00
  82,500.00
• Site Construction Cost 250,000.00
  310,000.00
• Center Construction Costs 705,000.00
  950,000.00
• Temple Items Cost 200,000.00
  220,000.00
• Legal, Liab ins. Etc 50,000.00
  50,000.00
• Total
  1,280,000.00 1,612,500.00

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A Projected timeline
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Fund Raising and Finance Committee Update

• Created and mailed a fund raising (pledge) letter
  and mailed to JSGC membership.
• In process of making contacts (phone, personal
  visits) to all members.
• Opened appropriate bank, brokerage accounts to
  receive and disburse funds for the Jain center.
• Created signature guidelines for expenditures.
• Working aggressively to seek pledges, donations
  to help decide a reasonable, achievable budget
  for the Jain Center project

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Commitments for the Jain Center Project
as of November 17, 2005

• Total commitments for 3 years
  703,254.00
• 2005 229,251.00
• 2006 299,652.00
• 2007 174,351.00
• of families involved -- 33
• Avg. Commitment per family
  21,300.00
•     
• Total Commitments for 2005
  229,251.00
• Donations received for 2005
  55,250.00 Donation received for 2006
  5,000.00
  Total donations received to date
  60,250.00

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Specific Commitments as of Nov.17, 2005

• Name
  Total Pledge
• Bafna, Mohan, Suresh, Dinesh, Nikhil and family
  100,000.00
• Shah Pravin and Harsha
  100,000.00
• Shah Hasmukh and Nalini
  73,000.00
• Sutaria Vinod, Hansa and family
  50,000.00
• Maniar Dilip and family
  45,000.00
• Shah Jignesh, Pragna and family
  30,000.00
• Baid Kushal
  25,000.00
• Bapna Chhagan and Indu
  25,000.00
• Nanavati Shailesh and Family
  25,000.00
• Shah Mahendra and Dipika
  25,000.00
• Turakhia Ashwin, Nipa, Piyush, Nayana and Family
  25,000.00
• Mehta Hemendra and Minaxi
  20,000.00
• Anonymous (2)
  20,000.00 each
• All other families (19)
  120,254.00
• 
  TOTAL 703,254.00
• 
  

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Going Forward

• As is easy to see the most critical issue in
  achieving our dream of a Jain Center is the
  determination of what we can reasonably expect to
  collect. That will determine the size and
  quality of our building.
• The community gave the Committees permission to
  spend up to 1.6 MM on the Jain Center project in
  the last GBM. Now, we need assurance that we can
  collect those funds.
• The Committees would very much like not to leave
  debts on the Jain Center for future volunteers
  and also make provision for the maintenance costs
  for two to three years.
• Time to show your support
  is here!!
• Please vote with your pledges now!!

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• We will now have Manohar Daga, CPA give us an
  explanation of procedures, tax consequences etc.
  on alternate donations such as Stocks, Bonds etc.

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• Thank you for your kind attention!
• Floor is now open for questions and comments