Quick Overview

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PROCESS STEPS

• Download the Excel application
• Extract your AMI file(s)
• Enter your AMIs/Reappointments
• Review your data/Run Reports
• Validate your entries
• Refresh your data before upload
• Prepare PAFs/Justification memos
• Upload your AMI file(s)
• Send PAFs, Memos Upload form

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1. DOWNLOAD EXCEL APPLICATION
Using your web browser (eg. Internet Explorer),
enter the URL to Human Resources web site
http//www.nyu/edu/hr

Enter the userid and password to gain acccess to
the AMI area of the site

Click on the application area to access the file
download area

NOTE You must save your AMI application into
your C\AMI directory. This is the only directo
ry from which your AMI application will extract
and upload your files.
Select the file you wish to download
Click Save to save your file to your local PC
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1. OPEN YOUR AMIV2004 FILE
Click on My Computer. Then Click on your C\AMI d
irectory.

Enter your AMI application password
Click on Enable Macros.
Open the AMIV2004 file each time you want to
create a new AMI extract file.
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2. EXTRACT YOUR AMI DATA
Click Extract
Enter your TeleView RACF ID password (the 1st
id/password combo you enter to access HRIS)
Select yourUnit from the drop-down list
SelectADMIN or ACAD file to download
Click Import
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2. EXTRACT YOUR AMI DATA
Your data transfers into Excel then populates
your spreadsheet
Your data is automatically saved with a new
filename in your C\AMI directory.
AMIF2701.XLS
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3. ENTER YOUR AMI DATA
Enter your AMIs, Reappointments, New/Added Jobs
using the Form or Spreadsheet views.
- or -
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4. REVIEW YOUR DATA
Verification Reports can assist you in your
review of your data.
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5. VALIDATE YOUR ENTRIES
Click Validate
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6. REFRESH YOUR DATA
Click Refresh
Use the GREEN THUMB TO ACCEPT ALLJOB CHANGES
Enter yourRACF ID Password
Click OK
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7. PREPARE BACKUP PAFs

• new hires
• promotions
• reclassifications
• separations
• title changes

• Use the delivered reports to assist you in
  identifying PAFs that need to be processed,
  especially
  
• PAF Instead
• I-9/LOA Warnings

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8. UPLOAD YOUR AMI FILES
Click Upload
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9. SUBMIT ATTACHMENTS
Upload Form Backup PAFs
Exception Memos


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AUDIT YOUR DATA

• Run these reports
• Zero increase
• Negative increases
• Non-continuing jobs report

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FINAL REFRESH
Your data must be refreshed within 7 days of
your final upload!
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KEY DATES TO REMEMBER
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WHO CAN HELP?
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