MID FLORIDA P

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MID FLORIDA PDC

• PARS READINESS ASSESSMENT
• Mail Processing
• Mid-FL PDC
• Orlando PDC

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MID FLORIDA PDC

• STAFFING AND SCHEDULING
• Hours of operation
• 0900 to 0100 CIOSS runs
• after 0100 CIOSS for T-1 DPS
• 2 clerks for each machine
• NS-day employees
• relief positions
• Mail processing and CFS clerks Trained
• New Bids have been posted
• 30 CFS (CIOSS relief)
• 10 CIOSS (CFS relief)

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MID FLORIDA PDC

• Complement Impacts
• 10 CIOSS operator Bid positions will be needed
  for PARS mail processing operations.
• 2 per machine (4) per day
• 2 tours (Tour-2 Tour-3)
• 2 relief bids (days off, call-ins, etc)

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MID FLORIDA PDC

• EAS Staffing Requirements
• 1 Mail Processing supervisor on Tour-2 will need
  to cover CFS Manager position on Saturday and
  Sunday for CIOSS operations

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MID FLORIDA PDC

• TRAINING
• All CIOSS/PARS operations
• Mail Processing and CFS employees will be trained
  on proper operation of CIOSS machine and PARS
  mail flows
• Waste mail procedures
• Current CFS waste mail procedure with CIOSS
  volume verification
• CIOSS Downflows
• SDOs, MDOs and In-Plant will receive training
  and assist craft training.

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MID FLORIDA PDC

• PARS Train the Trainers
• In-Plant Support will assist in training the
  trainers on the proper procedures in PARS
  Mailflows and Processing.
• Each tour will have a minimum of two SDOs and one
  lead clerk who are trained by IPS.
• Tour trainers will train all Automation Mail
  Processing Clerks on each tour.
• PARS FAT operations Sept 15 - Nov 7

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MID FLORIDA PDC

• Job Safety Analysis (JSAs)
• DBCS JSA used for unmodified machine areas
• Feeding
• Sweeping
• Jam Removals
• New JSA for Loading Labelstock on CIOSS
• New CIOSS modules mailpath, Pinchpoints, Belts
  Jams

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MID FLORIDA PDC
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• RBCS / PARS IMAGE MANAGEMENT
• All MP and CFS Supervisors and MDOs
• Review and refresher training in RBCS / PARS
  Image management
• Similar flows and container identification as
  currently in place for RBCS operations.
• Training Handouts for Image flows
• Attachment-C Image projections
• Contingency and SOP for PARS operations.

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MID FLORIDA PDC

• SYSTEM FAILURE CONTIGENCY
• REC IMAGES
• CFS SDO will contact REC SREO for Image Handling
  coordination
• Maintenance will contact REC ET
• TELECOMMUNICATIONS
• Maintenance follow escalation procedures when
  there is a system failure/disconnection.
• Help Desk
• ET-11

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MID FLORIDA PDC

• CIOSS FAILURE CONTIGENCY
• CIOSS 1 FAILURE
• All Forwards to CIOSS 2.
• Continue through Tour-1 window
• RTS volumes moved to MP operations, to be
  automated on ISSOCR with IJP endorsements
• Notify REC for Image flow adjustment

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MID FLORIDA PDC

• PARS SYSTEM FAILURE CONTIGENCY
• CIOSS Unavailable, LONG TERM FAILURE
• Forwards to CFS for FFT keying
• RTS volumes can be automated on ISSOCR with IJP
  endorsements
• No-Record volumes can be 5-D sorted on other MPE
• Hold mail for 1 day until system is running,
  report as Delayed

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MID FLORIDA PDC

• MAIL PREP
• PLANT OPERATIONS
• Plant will place trays of PARS mail, without
  disturbing integrity of separator cards, into
  rolling stock for subsequent processing.
• Intercept mail from DBCS and ISS/OSS operations
  will be PARS placarded as appropriate and flow to
  CIOSS operation.

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MID FLORIDA PDC

• MAIL PREP
• Delivery Unit Operations
• Delivery Units will place PARS mail into trays by
  Endorsement Reason for return with separator card
  at back of tray.
• PARS delivery coordinator has instructed each
  D.U. on proper mail prep and containerization
  SOP.
• Plant MHs will place trays of PARS mail from D.U.
  into rolling stock, placard, weigh-in and send to
  CIOSS staging area.

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MID FLORIDA PDC

• SIGNAGE
• Rigid-backed hanging signs developed for PARS
  machines s and staging areas.
• Installation of signage to be completed during
  FAT installation of CIOSS mod.
• Signs for
• Staging areas
• (010/MP/CFS/CFPS)
• Machine identification
• (MP/CFPS)
• Next handling placards
• Plastic container headers

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MID FLORIDA PDC

• MAIL FLOWS CIOSS OPERATIONS
• MPE INTERCEPT
• DBCS (to Image)
• ISS, OSS, AFC (to Label)
• CIOSS IMAGE LIFT MODE
• Oper 091 - RTS
• Oper 093 - Carrier Identified Forwards
• Oper 095/096 - rescan/other
• CIOSS LABEL MODE
• Oper 092 - Intercepted FWDs
• Oper 098 - Carrier Identified Forwards
• Oper 099 - RTS

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MID FLORIDA PDC

• MAIL FLOW CHANGES DUE TO PARS
• OGP operations
• COAs to CFPS (CFS)
• CIOSS INTERCEPT
• FROM DBCS to image lift
• FROM ISS/OSS to label mode
• AADC/SCF/DPS operations
• CIOSS INTERCEPT
• FROM DBCS to image lift
• FROM ISS/OSS to label mode
• Future new flows from other operations
• DDC DBCS Interception

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MID FLORIDA PDC
193/194/266/291

• MAIL FLOW CHANGES DUE TO PARS
• CIOSS (Close-out) Downflows
• CIOSS Final Labeled mail to OGP - 891/894
• CIOSS rejects to CFS FFTs
• No-Records to Delivery Units (via CFPS Pouches)
• Separator cards to SCF operations (3-digit sort)
• Separator cards to DBCS/DPS or ORL Dispatch
• to 5-digit office
• Distribution to Postmaster/Station Mgr Holdout

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MID FLORIDA PDC

• COA MAIL FLOW
• To CFPS periodically throughout OGP operating
  window
• COAS captured on OSS/DBCS Outgoing Primary
  operations
• Placed into U-cart with placard identifying COA
  to CFS

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MID FLORIDA PDC

• 3982 LABEL DISPATCH
• 3982 Stickers printed in CFS will be dispatched
  in Teal CFS Pouches to Delivery Office, by SCF
  print groups.
• Mail processing / expediter must check with CFS
  to insure SCF DOV clearance before truck
  departure.
• CFS must adhere to predetermined DOV schedules
  for all offices.
• Orlando offices dispatched 0125, 0215, 0330, 0435
  and 0555
• 327 offices dispatched at 0500 (B/C) or _at_ 0700
  (A) DPS HCRs

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MID FLORIDA PDC

• SEPARATOR CARDS SOP
• Verify RTS volumes have a separator card at back
  of each tray to identify endorsement messaging
• Replace damaged cards with plant contingency
  cards, notify PM/Station Mgr.
• Collect cards after CIOSS run and stage for
  subsequent SCF processing.
• Run cards on SCF sort plan to separate into
  5-digit zone
• Send to Delivery Units, running with DPS

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MID FLORIDA PDC

• PARS REJECTS
• Placards developed to flow mail to FFT terminals
  in CFS Operations
• Separated by 5 digit zone

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MID FLORIDA PDC

• Local Waste mail Procedures
• An SOP has been developed for the flow of waste
  mail from CIOSS operations for waste
  verification.
• NO MAIL will be wasted on the CIOSS.
• Must be verified before disposal

• Current waste mail procedures in place will take
  verified waste mail to the proper disposal point.
• Waste bin Errors will be photo copied

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• Local Waste mail Procedures, cont.
• Verified waste bin error sample of the Waste
  Mail Error Tracking Sheet

• Error sheet requires a Date, copy of the Letter,
  the yellow Label, and Reason for waste error

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MID FLORIDA PDC

• DAMAGED MAIL SOP
• SOP has been developed for both RTS and Forwarded
  mail damaged mail volumes, coming from the CIOSS
  machine operations

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MID FLORIDA PDC

• DAMAGED MAIL SOP, cont.
• SOPs goal is to return all possible mail to
  automated mail stream.
• RTS Damaged mail will be processed to retain
  reason for return and returned to automated mail
  stream if possible.
• Non-Machinable sent to Hand Endorsement Unit and
  then to Manual RTS Cases
• Forwarded mail will be processed and and placed
  back into the automated mail stream
• Non-Machinable sent to CFS FFTs

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