Microsoft PowerPoint 2003 Specialist

1
Microsoft PowerPoint 2003 - Specialist
Chapter 7

• LINKING AND EMBEDDING OBJECTS AND FILES

2
Performance Objectives

• Embed a Word table in a PowerPoint presentation
• Embed and edit an Excel chart in a PowerPoint
  presentation
• Link a Word table in a PowerPoint presentation
• Link and edit an Excel chart in a PowerPoint
  presentation
• Break a link between a source and destination
  program
• Launch another program from a PowerPoint
  presentation
• Create a folder
• Select, copy, delete, and rename presentations
• Create, run, edit, and print a custom show

3
Object Linking and Embedding
the sharing of data from one program to another
source ? program used to create object
destination ? program the object is linked
or embedded to
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Object Linking and Embedding/2

• Embedding
• Content is stored in both the source and
  destination programs
• When you edit the embedded object, the source
  program opens
• Change is not reflected in source program
• Use for static data

• Linking
• Content is stored in source program
• a code is inserted into destination program
• When you edit the embedded object, the
  destination program reflects the change
  automatically
• Use for dynamic data

5
Embedding a Word Table
Open both programs and files.
click Copy
select table in Word
6
Embedding a Word Table/2
Switch to PowerPoint, and move to desired slide.
Edit, Paste Special
click
click the source of the object
7
Embedding an Excel Chart
Open both programs and files.
click Copy
select chart in Excel
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Embedding an Excel Chart/2
Switch to PowerPoint, and move to desired slide.
Edit, Paste Special
click
click the source of the object
9
Editing an Embedded Object
notice source programs menu options and toolbars
are displayed
double-click object to edit
single-click object to move/resize
Animate or edit in normal manner.
10
Linking a Word Table
Open both programs and files.
click Copy
select table in Word
11
Linking a Word Table/2
Switch to PowerPoint, and move to desired slide.
Edit, Paste Special
click
click
click the source of the object
12
Linking an Excel Chart
Open both programs and files.
click Copy
select chart in Excel
13
Linking an Excel Chart/2
Switch to PowerPoint, and move to desired slide.
Edit, Paste Special
click
click
click the source of the object
14
Editing a Linked Object
Linked objects are edited in the source program
in which they were created.
click to Update Links
When changes are made in the source file, a
message appears when you open the destination
file.
15
Breaking a Link
Edit, Links
select object
click
The object becomes embedded in the destination
file and will no longer be updated if changes
occur to the source.
16
Linking to Other Programs
select text
Slide Show, Action Settings
click
click, scroll, and select
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Linking to Other Programs/2
select file
click
When a program is launched, it is opened in its
own window on top of the slide show. When it is
exited, the presentation resumes from the slide
where it was left.
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Maintaining Files
many file management tasks can be completed at
the Open dialog box (some at the Save As dialog
box)
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Open Dialog Box
File, Open (Ctrl O)
OR
Folder Icon
Dialog Box Toolbar
Presentation File Icon
20
Creating a Folder
Create New Folder button
click
type new folder name
use buttons to change active folder
becomes the active folder
21
Selecting Files
Selected presentations can be opened, deleted,
copied, moved, or printed.
File, Open
select files using Ctrl and/or Shift keys
press Enter or click Open
22
Copying Files
with presentation open
File, Save As
change to desired drive/folder
click
23
Copying Files/2
to a different folder
File, Open (or File, Save As)
select file and right-click
click Copy
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Copying Files/3
to a different folder/2
change to desired folder
right-click
click Paste
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Copying Files/4
into the same folder
select file(s), right-click, and select Copy,
then right-click in blank area of dialog box,
and select Paste
names the duplicate with Copy of xxx
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Deleting Files and Folders
click Delete button
Delete a folder and its contents in the same
manner.
27
Renaming Files
changes the name and keeps in same folder
select file and right-click
click
28
Creating a Custom Show
Specific slides within a presentation can be
selected to create a presentation within a
presentation.
Slide Show, Custom Shows
click
29
Creating a Custom Show/2
type a name
click a slide, and then click Add
30
Running a Custom Show
Slide Show, Set Up Show
click
click to display custom shows
31
Editing a Custom Show
Slide Show, Custom Shows
select show
click
make desired changes
click
32
Printing a Custom Show
File, Print
click
click
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Features Summary
How do you display the Paste Special dialog box?
Edit, Paste Special
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Features Summary
How do you display the Links dialog box?
Edit, Links
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Features Summary
How do you display the Action Settings dialog box?
Slide Show, Action Settings
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Features Summary
How do you display the Open dialog box?
File, Open (Ctrl O)
OR
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Features Summary
How do you display the Custom Shows dialog box?
Slide Show, Custom Shows
38
Features Summary
How do you display the Set Up Show dialog box?
Slide Show, Set Up Show
39
Coming Next
Chapter 8
SHARING PRESENTATIONS