Welcome to our very first Cooperative Conversations

1
Welcome to our very first Cooperative
Conversations!

• Please open your Outlook program and minimize it,
  there will be an opportunity for you to try
  things during the training
• If you have a question and dont have a
  microphone, please use the text chat or call and
  well pose your question for you. Remember, if
  you have a question, someone else may have that
  question too, so ask it and well all learn
  something!
• Jane Fenton 405-744-7847 Scott Wilson
  405-744-4414
• Dwayne Hunter 405-744-5536 Kevin McAbee
  405-744-9635
• We will be asking for volunteers during todays
  presentation dont be shy!
• Lets learn and have fun!

2
Outlook 2003

• A Closer Look at Outlook
• The Basics and Beyond

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A Closer Look at Outlook 2003

• Connecting
• Exchange, VPN, and IMAP
• The Navigation Pane
• E-mail
• Calendars
• Contacts and the Address Book
• Tasks and Notes
• Junk Mail

4
Connecting With Outlook 2003

• How to get connected
• Remember Password doesnt work
• How to see if you are connected
• Error Messages and what they mean
• Outlook is unable to connectto
  EXE2.ad.okstate.edu.This is a temporary
  situation and will happen occasionally, this is
  related to the server in Stillwater and is
  usually very brief.

5
Connecting With Outlook 2003
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Exchange, VPN and IMAP

• Exchange advanced features
• Deleted Items folder, recoverable once
• Junk Mail filters work better
• OSU address book (Global Address List)
• Calendar/Contacts available online
• Calendar sharing
• VPN was once required, no longer
• IMAP was how we connected to DASNR, requires
  purge deleted messages
• Separate Inbox mail.okstate.edu

7
The Look of Outlook

• Reading Pane
• (right, bottom, off)
• Show in Groups
• Groups items based on sort
• Favorite folders list
• Add To or Remove From with Right Click
• Buttons in Navigation Pane
• (adding, removing, resizing)

8
E-mail and Contacts

• Your Contacts folders can be address books
• If they dont show up go to Contacts tab and
  right click the Contacts, choose Properties and
  in Outlook Address Book put Check in box
• Addressing
• To (click here to get address book and to use
  cc and bcc)
• OSU Address book (Global Address List)
• Check Names (Checks default address book first)

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Contacts and the Address Book

• Setting the default Address Book
• Open the Address Book
• Tools/Options
• Move Your Contacts to the top of the list with
  the arrow
• Adding contacts
• New go to contacts, click new
• From e-mails right click address add to
  outlook contacts
• Adding Distribution Lists
• Go to contacts, click arrow beside card, new
  distribution list

10
E-mail

• Creating folders for e-mail organization
• Right click
• Creating Message Rules
• Tools/Rules and Alerts
• Right click Create Rule
• Using Color Coding
• Tools/Organize
• Using Colors

11
Junk Mail

• Different than SpamBlocker
• Junk Mail options in Outlook
• Actions/Junk E-mail/Junk E-mail Options
• By default set to low
• Recommended set to high
• Also access Options by right clicking a message,
  choosing Junk e-mail / Junk E-mail Options
• The Junk Mail folder in Outlook
• Empty folder by Right Clicking and choosing
  Empty Junk E-mail Folder

12
Calendars

• Creating Appointments
• Creating Meeting Requests
• E-mails recipients the details of the meeting
• With Exchange recipients can add this directly to
  their calendar
• Recurrences
• Can be set to very specific recurring schedules
  (quarterly)

13
Multiple Calendars

• Create a secondary calendar with right click
• Share your calendar
• Only your main calendar can be shared
• Designate permissions for each user
• User must open your calendar
• View someone elses calendar
• View another calendar with checkboxes
• Copy appointments to/from calendars
• Use Ctrl to copy very important if you have
  full rights to someone elses calendar!

14
Tasks and Notes

• What are they used for?
• Notes are like post its
• Tasks are to do lists you can make multiple to
  do lists for different projects
• Create subfolders for tasks
• Printable as a list
• Printable as a memo

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Resources

• Technology Support Services Website
  http//dasnr.okstate.edu/support/training.htm
• Junk Mail What can I do about it?
• Outlook Reference Manual
• Outlook Quick Reference Card
• Microsoft Website
• http//office.microsoft.com/en-us/assistance/HA011
  161381033.aspx
• SpamBlocker at OSU
• http//www.dasnr.okstate.edu/support/faq.htm
• https//spamblocker.okstate.edu10010/enduser/logi
  n.cgi