Welcome to the Online Employment System

1

• Welcome to the Online Employment System
• Job Seeker Tutorial

2
Online Employment System Training for Univer
sity of Chicago
Job Seekers
This presentation will take about 20 minutes.
Click on your mouse to go to the next slide OR
click on the box at the bottom of each
page. To go back a slide, click on the
box.
3
Section 1 Getting Started Step-by-step instruc
tions on how to create a profile in the Univer
sity of Chicago Online
Employment System
NOTE You will need a resume to apply for any
staff position.
4
STEP 1 Creating your Login ID
Click here to select a User Name and Password and
to create your profile.
NOTE In order to get a User Name and Password,
you must first create your profile. This
tutorial will take you through the process.
5
Creating your Login ID (cont.)
You may choose from two types of profiles.
For staff, administrative, or temporary
employment click Profile. Faculty and Other Aca
demic use a different profile.
Then click GO
NOTE This tutorial covers the process for
Regular Employment Only. However, the process is
similar for Faculty and Other Academic positions.
6
Tips on Site Navigation
NOTE The back button on your Internet browser
will not function on the Online Employment Site.
Use the buttons at the bottom of each page to
return to a previous page or to continue to the
next one.
7
Creating your Login ID (cont.)
type your Social Security
123456789
Create a User Name
Samplename
Create a password you will type this word twice
, but only will appear to protect your secur
ity


After typing your information, click the
continue button to go to the next page.
Or click here to cancel.
8
Creating your Login ID (cont.)
Type a question to which you will easily remember
the answer.
what is my pets name
Type the answer here.
fred
Click here to go to the next page.
9
Creating Your Profile
This process consists of seven separate pages
(or web pages) of information. Each page will
also have information that you may need to
scroll down to access.
You may need to scroll down the page
to type your information. Use your mouse
and the scroll bar here (or simply
press the Page Down key on your keyboard.
NOTE required sections are denoted with an -
you must fill in all required information to
continue to the next screen.
10
Creating Your Profile (cont.)
Once you have completed this section, click here
to go to the next page.
You may quit the profile process at any time by
clicking the EXIT button.
11
Creating Your Profile (cont.)
First Name
Last Name
123 Any Street
These are required questions and must be answered
to continue to the next screen.
Any City
IL
60637
12
Error Messages
If you forget to complete any required fields,
you will get an error message at the top of the
page.
13
Error Messages (continued)
The required fields that you need to complete
will be highlighted in yellow.
Once you have corrected each question click
At the bottom of the screen to proceed to the ne
xt section.
14
Creating Your Profile - Education
Page 2 is where you will list your Educational
History.
15
Creating Your Profile - Education
Once you have completed Page 2, click here to go
to the next page.
NOTE you can click RETURN TO PREVIOUS PAGE at
any time to go back to a previous section.
16
Creating Your Profile - Employment
Page 3 is where you will list your Employment
History. If you do not have complete access to y
our employment history information, please gather
it before beginning this process.
17
Creating Your Profile - Employment
In order to fill in the Begin Date month, you
will click on the down arrow button.
Clicking on the arrow key will open a Drop Down
Box. Use your mouse to click on the month and
it will be filled in automatically.
18
Creating Your Profile - Employment
1998
2002
Then, just fill in the year for each section.
19
Creating Your Profile - Employment
Once you have completed each section (one for
each employer), click To go on to the next sect
ion.
20
Creating Your Profile - Licenses
Page 4 is where you will list your license and
certification information.
21
Creating Your Profile Voluntary Email
Notification
To be notified by email when new openings are
posted that may either be of interest to you, or
match at least one of your skills, please
complete this page. You must have a valid email
address to use this feature.
22
Creating Your Profile Voluntary Email
Notification (cont.)
This feature is entirely optional, and in no way
affects your consideration for any position, nor
does it automatically apply you to any position.
You still must apply directly for any position i
n which you wish to be considered.
23
Creating Your Profile Voluntary Email
Notification (cont.)
This feature is entirely optional, and in no way
affects your consideration for any position, nor
does it automatically apply you to any position.
You still must apply directly for any position i
n which you wish to be considered.
Once you have completed this section, click

To go to the next section.
24
Creating Your Profile Voluntary Information
The next screen displays our Voluntary
Demographic Data screen. The information in this
section is voluntary, but is greatly appreciated
your information will remain anonymous and is
used for reporting purposes only. It will have
no bearing on any employment-related decision.
25
Creating Your Profile - Voluntary Information
Once you have completed this section, click here
to go to the next page.
You may quit the profile process at any time by
clicking the EXIT button.
26
Creating Your Profile (cont.)
Page 7! You are almost finished with creating
your profile!
Click the Preview Profile link to review your
profile.
27
Reviewing Your Profile
After clicking Preview Profile, a new window
will open on your computer screen displaying your
completed profile.
28
Reviewing Your Profile (continued)
NOTE at the bottom of the profile preview screen
you will notice a place for your signature. You
will only need to sign an actual paper copy of
your profile once interviewed.
When finished, click here to close the preview
window.
29
The Online Consent Form
You will electronically sign your profile by
clicking here.
Then click here to save your profile as is.
Or click here to go back and make corrections.
30
Search Postings
After finishing your profile, you will
automatically be taken to a search postings
screen, so you can apply for open positions.
31
Section 2 Applying for a Position Step-by-step
instructions
on how to apply for positions
Now that you have completed your profile, its
time to begin applying for position(s).
32
STEP 3 - Applying for a Position
You begin the process by searching for a posting.
You can search categories using a drop-down box
(e.g. Position title) or by entering information
into the text box (e.g. requisition number).
33
Applying for a Position (cont.)
Using the drop-down box, you can see a list of
Work Locations.
For this tutorial, we will search on Any.
34
Applying for a Position (cont.)
Select Any and click SEARCH to bring up a
list of all open positions.
35
Applying for a Position (cont.)
Click VIEW to see the Position details.
36
Applying for a Position (cont.)
To apply for this position, click here.
The position details are listed here.
37
Attaching a Resume
You must attach a resume to be considered.
If you wish to attach a cover letter, or other
document to your profile click Attach next to
the relevant Document Type. In order to attach a
document, you will need to have saved it in an
electronic format such as a Word document, text
document or a PDF file (see next slide).
When you are finished, click here.
All staff positions require a resume. If the
position does not ask for other documents, please
do not try to attach them. You are only able to
attach the documents requested.
38
Attaching a Resume (cont.)
Click here to search your computers hard drive
or a floppy disk.
39
Attaching a Resume (cont.)
A pop-up screen will open and you can search for
your resume.
For example - Double click on 3 ½ Floppy A to
search a disk.
Select the location of your file
40
Attaching a Resume (cont.)
Click on the file name of your resume
Then click Open here
41
Attaching a Resume (cont.)
Confirm your attachment by clicking Attach
here.
42
Attaching a Resume (cont.)
Click Confirm Attaching Document here.
43
Attaching a Resume (cont.)
To attach additional documents, click another
Attach link for the relevant document. To
complete applying, click the Finished Attaching
Documents button. In this example, we will
click Finished Attaching Documents.
44
Submitting Your Profile
CONGRATULATIONS! Youve just applied for a posi
tion. Click OK and you can see the positions f
or which you have applied.
45
Managing Your Positions
You can see the status of your applications and
review your application to each position on this
screen.
If you decide you prefer not to be considered for
a position after you have applied, click here.
46
Managing Your Positions (cont.)
You can view the status of all self-nominations
by clicking Manage Jobs any time you login.
47
Whenever you return to the Online Employment
System, just login using your User Name and
Password.
If you forget your User Name, call the Employment
Office at [phone].
If you forget your PASSWORD, click here. Your
secret question will be displayed for you to
answer.
48
Links and Contact Information

• Telephone us at
• [phone]

49
Frequently Asked Questions

• Q I already have a profile on file prior to
  when this system was made available. Do I have to
  enter a new profile?
  
• Yes, you will have to submit a new profile..
• Q Do I have to resubmit a new profile every
  time I need to make changes or additions?
  
• The new online profile will allow you to update
  and change your information at any time using
  your own user name and password.
  
• Q Does everyone have to fill out a profile?
• Yes, the new University of Chicago Online
  Employment System has required fields that must
  be completed by everyone. Also, the profile asks
  for important information that may not be
  included on a resume.

• Q Can I attach a resume to my profile?
• After completing the profile, you will
• then be allowed to apply for
• positions. Each time you apply for a
• position, you will be asked if you would
  like
  
• to attach a resume. In order to attach a
  
  
• resume, you will need to have your resume
  
  
• in an electronic format such as Word or a
  
  
• PDF file. If you do not have your resume
  in
  
• one of those formats, you can copy and
  paste
  
• your resume in from another word
• processing program. You will have to
  
  
• download your resume into the new
• University of Chicago Online
• Employment System.
• Q Can I use more than one resume?

More
50
Frequently Asked Questions (cont.)

• Q Can I still submit a cover letter?
• Yes, you can submit a cover letter for each
• position you apply for. The system
• will hold onto several versions of your
• cover letter, which can be attached to
• subsequent postings.
• Q Can I apply for positions online?
• Yes, this is an online nomination system
• that requires you to apply for positions
  
  
• online.

• Q Can I still go to the Employment Office to
• apply for Positions?
• Yes, there will be computer terminals
• available for you to look at the
• postings, apply online, and
• enter your information.
• Q How can I find out the status of a position a
  
  
• applied for?
• By logging in under your user name and
• password, you will have access to all of
  the
  
• positions you have applied for, and
• there will be information about the status
  of
  
• each of those positions under Manage
  Jobs.
  

More