ABCs of Event Planning

1
ABCs of Event Planning

• Presented by
• Stephanie Barbee
• Alex Curtis
• Locke Provost

2
The Agenda

• AGENDA
• Time / Space / of Guests
• This will be the foundation for all of the other
  leg work for the Conference
• Keep in mind the food Breakfast, Lunch
  Dinner Breaks

3
Brainstorm

• Details consider theme options
• Consider a theme it will help to enhance your
  collateral menus
• Menu Selections buffet vs. plated
• Reservations list vs. individual call-in
• Examine which Room Set-up options (See Handout)
• Crescent
• Rounds
• Classroom
• Theater
• U-Shape
• Conference

4
Collaborate

• Communicate with your team
• - Gather last years conference information
• Consult with last years chairperson on what
  worked and didnt - improve on the past
• Be creative
• One voice to communicate to hotel for less
  confusion

5
Decide

• After completing the agenda, brainstorming about
  the theme, menu, set up, and evaluating last
  years data make decisions provide to hotel
  contact
• The hotel completes estimated charges, banquet
  event order group resume about 1 month to 3
  weeks prior to review. Client makes any
  additions / corrections prior to distributing to
  the Chef Banquet staff about 2 weeks before the
  scheduled events.

6
Execute your Event

• Expect a pre-convention meeting to meet staff
  members that will assist in your successful
  conference. Communicate any last minute changes
  or additions
• Inspect the room set ups and confirm that what
  was promised is delivered from your banquet event
  orders
• Rest and Relax after all the planning now you
  can be attentive and hospitable to your group.
• Enjoy the events

7
Finished!

• Agenda
• Brainstorm
• Collaborate
• Decide Distribute
• Execute
• Finished with an Excellent Event!
• Keep the ABCs in mind when planning your next
  event and it will be a sure success!