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Creating a System for Compliance Certification

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Provost's Office appoints SACS Accreditation Leadership Team (ALT) ... Carol Lauer, Professor of Anthropology & Gen. Ed. Coordinator. Udeth Lugo, Dir. Spec. ... – PowerPoint PPT presentation

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Title: Creating a System for Compliance Certification


1
Creating a System for Compliance Certification
  • Concurrent Session
  • at SACS Annual Meeting
  • Nashville, Tennessee
  • December 2003
  • ROLLINS COLLEGE
  • Sharon Carrier (scarrier_at_rollins.edu)
  • Udeth Lugo (ulugo_at_rollins.edu)
  • Winter Park, Florida

2
Introductions
  • Sharon Carrier
  • Assistant Provost for Planning and Special
    Projects since 2002 at Rollins since 1988
  • Accreditation Liaison and Chair of Accreditation
    Leadership Team
  • Areas of interest strategic planning, systems
    development and evaluation, and philanthropy
  • Udeth Lugo
  • Associate Dean and Director of Special Programs
    for the Hamilton Holt School since 2001 at
    Rollins since 1980
  • Areas of interest applying technology in
    management functions planning, managing,
    budgeting, and evaluation by objectives and
    organizational development

3
Goals of this Session
  • Learn how to initiate and manage the Compliance
    Certification process
  • Preview a system that provides options for
    assigning responsibility, communicating and
    collecting information, and reporting results
  • Understand the structures, timelines, procedures,
    activities, and tools that comprise an integrated
    systems approach

4
Case Study Timeline
  • Fall 2002
  • Provosts Office appoints SACS Accreditation
    Leadership Team (ALT)
  • ALT establishes structure for responding to SACS
    requirements/standards, timelines, website, and
    campus communication plan
  • Several ALT members attend SACS regional meeting
    in Orlando, Florida, and SACS annual meeting in
    San Antonio, Texas

5
Timeline (continued)
  • Spring 2003
  • ALT communicates assignments to specific
    individuals on campus
  • Divisions/departments address compliance gaps
  • Several ALT members attend SACS Orientation in
    Atlanta
  • Summer 2003
  • ALT develops SACS 101 201 information sessions

6
Timeline (continued)
  • Fall 2003
  • ALT hosts SACS 101 201 information sessions
  • Campus work continues on compliance gaps
  • Respondents submit online responses
  • Spring 2004
  • Respondents continue to submit online responses
  • ALT reviews/integrates responses

7
Timeline (continued)
  • Fall 2004
  • ALT submits Compliance Certification report to
    SACS
  • Off-site Peer Review Committee reviews report and
    shares preliminary findings with On-Site Peer
    Review Committee
  • Spring 2005
  • On-Site Peer Review is conducted

8
Accreditation Leadership Team
Rita Bornstein, President Jim Malek, Provost VP
for Academic Affairs Sharon Carrier, Assistant
Provost for Planning Special Projects David
Carson, Assoc. VP of Finance Donna Cohen,
Director of Libraries Jim Eck, Asst. Provost for
Institutional Research Assessment Lorrie Kyle,
Executive Assistant to the President Carol
Lauer, Professor of Anthropology Gen. Ed.
Coordinator Udeth Lugo, Dir. Spec.
Programs/Assoc. Dean, Holt School Steve Neilson,
Dean of Student Affairs Keith Whittingham, Assoc.
Dean, Crummer Grad. School of Bus.
9
Assigned Rolesfor Compliance Certification
  • Primary Has ultimate responsibility for the
    SACS requirement.
  • Secondary Is responsible for the represented
    unit/division's role in complying with the SACS
    requirement.
  • Respondent Under the direction of the
    secondary, is responsible for the represented
    unit/division's response for the SACS
    requirement.
  • Contributor Contributes accurate, thorough, and
    timely information to the primaries, secondaries,
    or respondents.

10
Respondent Instructions
  • YOUR ROLE AS A RESPONDENT
  • Seek instruction from secondary regarding
    response and any compliance gaps.
  • With secondarys guidance, incorporate compliance
    strategies and supporting evidence into response.
  • Communicate with contributor(s) regarding
    information to include in the response.
  • Attend the "SACS 101" and "SACS 201" training
    sessions (total of 3 hours).

11
Respondent Instructions
  • YOUR ROLE AS A RESPONDENT (continued)
  • Compose response, to include
  • determination of compliance or partial
    compliance
  • narrative explaining the rationale for
    determination
  • narrative listing evidence and describing how it
    supports determination also, if in partial
    compliance, an action plan for compliance by
    January 2005 and
  • Document Web location (URL links) or, in rare
    cases, physical location (with reason for
    exception).
  • Submit online response for review and approval
    well before the response due date.
  • Respond to additional requests from ALT.

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Concluding Points
  • Strong leadership team is vital
  • Lead time is crucial
  • Making assignments is key
  • Technology can aid the decision making,
    communicating, data collecting and managing,
    documenting, and reporting processes
  • For Rollins SACS website and resource links see
    http//www.rollins.edu/provost/SACS/

27
Creating a System for Compliance Certification
Questions Answers
  • ROLLINS COLLEGE
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