Title: Creating a System for Compliance Certification
1Creating a System for Compliance Certification
- Concurrent Session
- at SACS Annual Meeting
- Nashville, Tennessee
- December 2003
- ROLLINS COLLEGE
- Sharon Carrier (scarrier_at_rollins.edu)
- Udeth Lugo (ulugo_at_rollins.edu)
- Winter Park, Florida
2Introductions
- Sharon Carrier
- Assistant Provost for Planning and Special
Projects since 2002 at Rollins since 1988 - Accreditation Liaison and Chair of Accreditation
Leadership Team - Areas of interest strategic planning, systems
development and evaluation, and philanthropy - Udeth Lugo
- Associate Dean and Director of Special Programs
for the Hamilton Holt School since 2001 at
Rollins since 1980 - Areas of interest applying technology in
management functions planning, managing,
budgeting, and evaluation by objectives and
organizational development
3Goals of this Session
- Learn how to initiate and manage the Compliance
Certification process - Preview a system that provides options for
assigning responsibility, communicating and
collecting information, and reporting results - Understand the structures, timelines, procedures,
activities, and tools that comprise an integrated
systems approach -
4Case Study Timeline
- Fall 2002
- Provosts Office appoints SACS Accreditation
Leadership Team (ALT) - ALT establishes structure for responding to SACS
requirements/standards, timelines, website, and
campus communication plan - Several ALT members attend SACS regional meeting
in Orlando, Florida, and SACS annual meeting in
San Antonio, Texas
5Timeline (continued)
- Spring 2003
- ALT communicates assignments to specific
individuals on campus - Divisions/departments address compliance gaps
- Several ALT members attend SACS Orientation in
Atlanta - Summer 2003
- ALT develops SACS 101 201 information sessions
6Timeline (continued)
- Fall 2003
- ALT hosts SACS 101 201 information sessions
- Campus work continues on compliance gaps
- Respondents submit online responses
- Spring 2004
- Respondents continue to submit online responses
- ALT reviews/integrates responses
7Timeline (continued)
- Fall 2004
- ALT submits Compliance Certification report to
SACS - Off-site Peer Review Committee reviews report and
shares preliminary findings with On-Site Peer
Review Committee - Spring 2005
- On-Site Peer Review is conducted
8Accreditation Leadership Team
Rita Bornstein, President Jim Malek, Provost VP
for Academic Affairs Sharon Carrier, Assistant
Provost for Planning Special Projects David
Carson, Assoc. VP of Finance Donna Cohen,
Director of Libraries Jim Eck, Asst. Provost for
Institutional Research Assessment Lorrie Kyle,
Executive Assistant to the President Carol
Lauer, Professor of Anthropology Gen. Ed.
Coordinator Udeth Lugo, Dir. Spec.
Programs/Assoc. Dean, Holt School Steve Neilson,
Dean of Student Affairs Keith Whittingham, Assoc.
Dean, Crummer Grad. School of Bus.
9Assigned Rolesfor Compliance Certification
- Primary Has ultimate responsibility for the
SACS requirement. - Secondary Is responsible for the represented
unit/division's role in complying with the SACS
requirement. - Respondent Under the direction of the
secondary, is responsible for the represented
unit/division's response for the SACS
requirement. - Contributor Contributes accurate, thorough, and
timely information to the primaries, secondaries,
or respondents.
10Respondent Instructions
- YOUR ROLE AS A RESPONDENT
- Seek instruction from secondary regarding
response and any compliance gaps. - With secondarys guidance, incorporate compliance
strategies and supporting evidence into response. - Communicate with contributor(s) regarding
information to include in the response. - Attend the "SACS 101" and "SACS 201" training
sessions (total of 3 hours).
11Respondent Instructions
- YOUR ROLE AS A RESPONDENT (continued)
-
- Compose response, to include
- determination of compliance or partial
compliance - narrative explaining the rationale for
determination - narrative listing evidence and describing how it
supports determination also, if in partial
compliance, an action plan for compliance by
January 2005 and - Document Web location (URL links) or, in rare
cases, physical location (with reason for
exception). - Submit online response for review and approval
well before the response due date. - Respond to additional requests from ALT.
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26Concluding Points
- Strong leadership team is vital
- Lead time is crucial
- Making assignments is key
- Technology can aid the decision making,
communicating, data collecting and managing,
documenting, and reporting processes - For Rollins SACS website and resource links see
http//www.rollins.edu/provost/SACS/
27Creating a System for Compliance Certification
Questions Answers