Presentation Hints

1
Presentation Hints Tips

• January 29, 2003
• Industrial Technology Dept.
• Presented by
• Mario Rossohttp//members.tripod.com/marosso

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Introduction

• Personal information
• Preliminaries
• Layout Design
• Good vs. Bad Presentations
• Saving Presenting with PowerPoint
• Hints, Secrets Tips

3
About your Presenter

• Mario Rosso
• IT Graduate, 1989, Digital Systems
• Currently in MSIT program
• Hughes Space Comm.
• Czech Republic
• Teaching Career
• MOUS Certified in PowerPoint

4
Types of Presentations

• Training
• Informational
• Sales
• Student presentations

5
Getting Started Things to Consider

• Audience
• Time limits
• Using templates
• Using Outlines

6
Audience

• Age
• Level of education
• Attitude
• Conservative
• Laid-back

7
Templates

• Autocontent Wizard
• Design templates
• Slide layouts

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Outlines

• Promotion Demotion of Points
• Promote to slide
• MS Word import

9
Layout Design

• Color
• Simplicity, Continuity Consistency
• Slide Master
• Backgrounds

Pitfall using tools and objects just because
they are there
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Readability

• Fonts
• gt18 points acceptable
• gt28 points best
• Serif vs. Sans serif
• Limit presentation to two fonts
• Put headings in one typeface and body text in
  another
• Less is more

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Characteristics of Bad Design

• Too many typefaces
• Too many colors
• Conflicting colors
• Poor contrast between colors
• Too much text on one slide
• Text too small

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The quick brown fox jumps over the lazy dog.

• The quick brown fox jumps over the lazy dog. The
  quick brown fox jumps over the lazy dog. The
  quick brown fox jumps over the lazy dog. The
  quick brown fox jumps over the lazy dog. The
  quick brown fox jumps over the lazy dog. The
  quick brown fox jumps over the lazy dog. The
  quick brown fox jumps over the lazy dog. The
  quick brown fox jumps over the lazy dog. The
  quick brown fox jumps over the lazy dog. The
  quick brown fox jumps over the lazy dog.
• The quick brown fox jumps over the lazy dog. The
  quick brown fox jumps over the lazy dog. The
  quick brown fox jumps over the lazy dog. The
  quick brown fox jumps over the lazy dog. The
  quick brown fox jumps over the lazy dog. The
  quick brown fox jumps over the lazy dog. The
  quick brown fox jumps over the lazy dog. The
  quick brown fox jumps over the lazy dog. The
  quick brown fox jumps over the lazy dog. The
  quick brown fox jumps over the lazy dog.
• The quick brown fox jumps over the lazy dog. The
  quick brown fox jumps over the lazy dog. The
  quick brown fox jumps over the lazy dog. The
  quick brown fox jumps over the lazy dog. over the
  lazy dog. The quick brown fox jumps over the
  lazy dog.
• The quick brown fox jumps over the lazy dog. The
  quick brown fox jumps
• The quick brown fox jumps over the lazy dog. The
  quick brown fox jumps
• The quick brown fox jumps over the lazy dog. The
  quick brown fox jumps

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Characteristics of Good Design

• Uses lt 3 colors
• Uses lt 2 fonts
• Uses font size gt 24 points
• Sparse text graphics

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Multimedia content

• Text
• Keyboard vs. Importing
• Graphics
• Sound
• Video
• Hyperlinks

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Graphics

• File types
• jpg, gif, tiff, png, bmp, clipart, vector
• Camera/scanner
• Acceptable resolution (72dpi)
• Stock photos (Adobe)
• Web

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Charts

• Excel
• Line
• Bar
• Pie
• Org charts
• Flow charts
• Readability

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Movies Sound

• Audio
• .wav
• MIDI (.mid)
• Video
• .avi
• .mpg
• .mov

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Animations

• Slide transitions
• Text builds
• Object animations
• Important Tips
• Too many worse than none
• Dont let detract from message

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Making WebPages

• Creation in PowerPoint
• Hosting on your ISP
• Free hosting sites
• Tripod
• GeoCities
• Anglefire
• Acrobat .pdf files

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File Saving Options

• Compatibility
• Can save as older format to be safe
• 2000 97
• XP 2000
• Save onto multiple media
• CD-R
• Floppies
• ZIP

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PowerPoint File Saving Tips

• Performing a Save As after you save original
  file will sometimes make it smaller
• Dont assume the computer you are going to
  present on has the correct drive
• E-mail a backup

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Running On a Different Computer

• Copying presentation file to Desktop
• Never run from a floppy
• ZIP disks and CDs are OK
• Always close old presentations
• Do a trial run-through before audience arrives

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Performing a Presentation

• Speakers notes
• Handouts
• Pointer/pen
• Slide show menu
• Blank screen
• Slide navigator
• Automated presentations

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Presentation Tips

• No automatic timings
• Meeting minutes
• Action items
• Dual-monitor support
• Leave last slide blank
• Using arrow keys

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Interactive Self-Running Presentations

• Action Buttons
• Hyperlinks
• Automatic Timings
• Looping

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Non-Software Related Issues

• Professional Appearance
• Clarity Understandability
• Limit distractions
• Human
• Environmental
• Adjust lighting
• Practice

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Closing Comments Questions
?s

• Design tips to remember
• Readability
• Simplicity
• Consistency
• Presentation tips to remember
• Close any previous presentation before loading
  your own
• No automatic timings
• Practice

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Copies of this presentation are available
at http//members.tripod.com/marosso Thank you
for your time.