Human Resources Campus Information Session

1
Human Resources Campus Information Session

• Welcome
• Date Thursday, October 17, 2002

2
Purpose

• To increase communication flow with the campus
  community regarding staffing processes and
  actions that affect employees

3
Agenda

• Personnel Operations
• Benefit Changes / Department Enrollment
• Payroll Deadlines
• Questions Answers

4
Personnel Action Form Processing

• HRMS Overview
• Review of Flowchart Handout 1
• Personnel Action Form (PAF)
• Quick Reference Handout 2

5
Personnel Action Forms

• Personnel Action Codes
• LOA with pay Handout 3
• LOA without pay Handout 4
• Return from LOA Handout 5
• Separation Handout 6
• Job Assignment Change Handout 7
• Rehire Handout 8
• Other Data Change Handout 9

6
PT/OVL Appointment Forms

• Forms should be submitted 4-6 weeks prior to the
  start of semester
• Obtain appropriate signatures
• Approved forms forwarded to Human Resources
• Downloading forms from web

7
Benefit Changes / Department Enrollment

• Benefit enrollment meetings revised schedule
• Voluntary Benefit Plan
• October 24 - Thursday, Dempster Hall, Glenn
• Auditorium
• Open enrollment online
• October 28 - November 8
• Check the HR web site and Southeast Newswire

8
Proposed Changes for 2003

• New Third Party Administrator EPOCH
• Consolidation to one Medical Plan Option
• Changes to Express Scripts formulary Walgreens
  will be eliminated from the network
• Increased wellness benefits
• Mammography
• Colonoscopy
• Pre-certification requirements for inpatient and
  outpatient services, therapies, MRI, C.A.T.
  scans, P.E.T. scans

9
Other Benefits

• Vision, Dental and Long Term Care
• Insurance coverages and premiums will remain the
  same for 2003.
• Will still remain part of the Voluntary Benefit
  Plan

10
New Health/Drug Cards

• New cards will be issued and mailed to employees
  homes in late December.
• Discard old health/drug cards.
• Utilize one card for both physicians office
  visits and prescription drugs.

11
Payroll Deadlines

• Located on the Payroll web site at
  http//www4.semo.edu/humanresources/payroll/calend
  ars.a. Monthly Time Reportb. Biweekly Time
  Reportc. Monthly Leave Reportd. Additional Pay
  Report

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Payroll DeadlinesMonthly Employees

• Monthly leave reports for November
• due 11/25
• Monthly time reports for December
• due 11/25
• Monthly leave reports with anticipated vacation
  days in December - due 11/25
• Monthly leave reports with sick leave for
  December - due 1/6

13
Payroll DeadlinesBi-Weekly Employees

• DTOS entry and approval for pay period ending
  12/14 - due by noon on 12/10
• DTOS entry and approval for pay period ending
  12/28 - due by 400 p.m. on 12/20
• Any additions or changes for pay period ending
  12/28 are also due by 400 p.m. on 12/20

14
Questions Answers?