OGC GatewayTM DESIGNED TO MAKE YOU SUCCESSFUL

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OGC GatewayTM DESIGNED TO MAKE YOU
SUCCESSFUL
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The Case For Action (Central Civil Government)

• Failure of some high profile public sector
  programmes/projects to deliver agreed benefits
  and/or cost overruns
• Benchmarking indicates availability of more
  effective delivery process
• Best practice suggests independent peer reviews
  at critical points in lifecycle of a programme or
  project

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OGC Gateway Reviews Are

• Requested by the SRO of a programme or project
• There to help achieve success
• Independent
• Confidential Report belongs to the SRO

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The Gateway Brand - 1

• SRO / Project Team initiated
• Short focused review - 3 to 5 days
• Partnership with client - the SRO
• Independent review team
• Free at the point of delivery
• Whole lifecycle evaluation
• Based on best practice

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The Gateway Brand - 2

• Open process, no surprises
• Access to stakeholders documentation
• Peer to peer coaching style
• Confidentiality assured
• Candid, evidence based recommendations
• SRO is the client

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OGC Gateway Process
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OGC Gateway Review 0 - Programmes

• Strategic reviews of acquisition or policy
  programmes
• Repeatable, e.g. when
• there are changes to desired outcomes
• the way outcomes are delivered need to change
• there are concerns over effectiveness of the
  programme
• Focus of review adjusted depending on type of
  programme and position in lifecycle

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OGC Gateway Reviews - Projects

• OGC Gateway Review 1 Business justification
• Need and support for the project
• OGC Gateway Review 2 Delivery strategy
• Develop delivery strategy
• OGC Gateway Review 3 Investment decision
• Competitive procurement
• OGC Gateway Review 4 Readiness for service
• Award implement contract
• OGC Gateway Review 5 Operations review and
  benefits realisation
• Manage contract

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Opportunity to Influence Project Outcomes
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Manage Contract
Award and implement contract
Whole Life Expenditure
Competitive Procurement
Develop delivery Strategy
Develop Business Case
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Time
Readiness for Service
Operations review and benefits realisation
Business Justification
Delivery Strategy
Investment Decision
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Overview of the OGC GatewayTM Process
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Criticality of Recommendations

• Red does not mean STOP

Red To achieve success the project should
take action immediately. Amber The project
should go forward with actions on
recommendations to be carried out before the next
OGC Gateway Review.       Green The project
is on target to succeed but may benefit from
the uptake of the recommendations.
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Follow up

• SRO de-briefed and draft report left with the SRO
  on the last day of the review
• Final report provided to SRO within 7 days
• Review Feedback forms to be completed and sent to
  OGC or other originating location (eg Health)
• Feedback is important to OGC Gateway and is
  requested from all of the following
• SRO
• RTL
• RTMs
• Lessons learned evaluation by OGC Gateway or
  other originating location (eg Health) quarterly

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OGC Gateway Review Key Lessons
Essentials for Programme/Project Success include

• Robust Business Case (with pre-agreed Critical
  Success Factors)
• Adequate skills and resources
• Ongoing risk management process
• Clearly defined roles responsibilities
• Effective stakeholder communication

• Sound financial controls
• Market knowledge and procurement advice
• Contract Management and delivery skills
• Scheduling and Planning
• Benefits realisation process

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Gateway Status (January 2007)

• 2000 Gateway reviews completed across central
  government and the wider public sector covering
  over 800 projects/programmes
• 100 separate Departments, Agencies and NDPBs
  have had Mission Critical, High or Medium risk
  Gateway reviews
• Over 84 of projects either retain or improve
  their RAG status as they go through the Gateway
  process
• 250 accredited SCS reviewers.

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VFM Savings

• The OGC Gateway process is targeted to generate
  500 million vfm gains per annum, which is half
  the overall OGC target.
• This target has been greatly exceeded in each of
  the last three years, with OGC Gateway so far
  delivering a total of over 2.5bn VFM savings in
  central government.
• The measurement methodology, which has been
  approved by the NAO, is to sample 10 of the
  reviews undertaken in the year, calculate a
  percentage vfm gain compared to the project whole
  life cost, and apply this to the value of
  projects reviewed in the period.

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Freedom of Information Act 2000

• The Act came into force in January 2005.
• Requests have been made for OGC Gateway Review
  reports.
• OGC has worked closely with DCA on the
  development of the policy for handling such
  requests. Each case is considered on its own
  merits, but Gateway reports have engaged several
  exemptions, for example
• S43 - Commercial interests
• S33 Audit functions
• S35 Formulation of government policy
• S36 - Prejudice to effective conduct of public
  affairs. This refers to information which if
  disclosed would inhibit full and frank
  discussion. For this exemption to be used it
  requires formal approval from the relevant
  minister each time.

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Freedom of Information Act 2000

• In August 06 the Information Commissioner (ICO)
  issued two decisions relating to Gateway
  information. He ruled that
• Two Gate 0 reports on the Identity Cards
  Programme should be disclosed to the requestor
  and that
• Another requestor should be provided with the
  Red/Amber/Green (RAG) status of the same two Gate
  0 reports.
• The Financial Secretary to the Treasury agreed
  that OGC should appeal these decisions and the
  two cases were heard together by the Information
  Tribunal in March 07.

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Freedom of Information Act 2000
( For Review Teams )
If you receive a verbal request for Gateway
information you should say that Gateway
information is not actively published/disclosed
but that it is still for the SROs to decide how,
when and with whom they share the information. If
you receive a written request for disclosure of
Gateway information it is likely to be treated as
a request under the Freedom of Information Act
and will need to be considered under the terms of
the Act. If you do receive a written request
you should refer to the Senior Responsible Owner
or to your OGC Gateway contact, who will have
been advised on current handling policy by the
Department for Constitutional Affairs (DCA).
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Freedom of Information Act 2000
( For Review Teams )

• But please be aware that, as per our guidance,
  you must securely dispose of the report and all
  supporting documents immediately after the
  delivery of the Final Report - which should be no
  later than 7 days after the review.

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Freedom of Information Act 2000
( For Project Teams )
If you receive a verbal request for Gateway
information you should say that Gateway
information is not actively published/disclosed
but that it is still for the SROs to decide how,
when and with whom they share the information.
Written requests for disclosure of Gateway
information are treated as requests under the
Freedom of Information Act and are considered on
a case by case basis under the terms of the Act.
If you do receive a written request you should
refer to the FOI practitioner within your
department, who will have been advised on current
handling policy by the Department for
Constitutional Affairs (DCA).