PowerPoint Workshop

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PowerPoint Workshop

• Presented by
• Delores Woodhurst

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How PowerPoint Is Like Other Microsoft Products

• You must highlight text to change its type, size,
  and color.
  
• Spell check and grammar check work the same way.
• Its like Front Page in that you must choose
  FORMAT, BACKGROUND to change the background of a
  slide.

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OpeningScreen

• I usually choose blank presentation.
• If you are opening a presentation, choose that,
  and then locate your file, probably on 3 1/2
  Floppy A or My Documents.

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NewSlide

• Your next choice is what slide to begin with.
• The default is the title slide, and I usually
  choose it.
  
• You can see the name of each slide by clicking on
  a sample slide and reading its description in the
  lower right-hand corner of the dialogue box.

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Common Tasks Toolbar(Section A)

• This is an absolute necessity.
• If you dont see it, click VIEW, TOOLBARS, COMMON
  TASKS.

• The Common Tasks Toolbar has three buttons New
  Slide, Slide Layout, and Apply Design

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New Slide

• Just like the name says, choose this to create a
  new slide.
  
• Youll have many choices for possible slides.
• Remember, the man with the funny nose is the
  symbol for clip-art.

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Slide Layout

• Okay, image youve selected a slide without
  clipart, and now you want to add clipart. This
  is your button.
  
• By clicking on SLIDE LAYOUT you can change the
  layout of the selected slide.

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Apply Design

• If you would like to add a packaged design to
  your presentation, this is your button.
  
• There are many choices, and they will set up your
  background and font color.
  
• This is a definite time saver, and some of the
  choices are pretty awesome.
  
• This presentation is the Notebook Design.

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The Important Buttons At The BottomSection B

• At the bottom, left-hand side of your screen,
  there are 5 very important PowerPoint buttons.
  
• Use these buttons to view your slide show in a
  variety of ways.

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Slide View

• The first button, slide view, is the default.
• This allows you to see each slide one by one, and
  they almost take up the entire screen.

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Outline View

• This button shows the entire slide show as an
  outline.
  
• This is a great tool with older kids who are
  having trouble visualizing outlines.

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Slide Sorter View

• My name for this tool is the box with four boxes.
  
  
• This shows all of your slides on one screen.
• You can select slides in this mode and add
  transitions, effects, etc.
  
• Also, when you are in slide sorter view, you can
  click and drag slides to get them in the correct
  order for your presentation.

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Note Page View

• If you are making a presentation, and want to
  make personal notes to yourself, this is your
  mode.
  
• Your slide is at the top, and you can insert
  notes in the box below it.

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Slide Show

• View your fabulous presentation!
• Your slide show will begin with whichever slide
  is selected.
  
• Before using this button, go to the Slide Sorter
  View (box with four boxes) and click on the first
  slide.
  
• This guarantees that you see your entire slide
  show.

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Some Notes About Your Slide Show

• The space bar or mouse click move the slide show
  along.
  
• The escape show get you out of the slide show and
  back to your slides.
  
• The backspace key and left arrow key back the
  slide show up is you move too quickly.

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Moving, Resizing, and Deleting Boxes

• When you click inside a box, the box outline
  turns to slightly diagonal lines.
  
• You can move the box by clicking the outline and
  dragging it.
  
• You can resize the box by clicking on the corners
  and resizing.
  
• You can delete a box by clicking on the diagonal
  lines. Theyll turn to dots. Now hit the delete
  key.

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How To Move Through Your Slides

• You can click on the arrows on the right hand
  side of your screen.
  
• You can click on the PAGE UP or PAGE DOWN
  BUTTON.
  
• You can click on the slide sorter view (box with
  four boxes) and double click on the slide you
  want to work with.

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AddingBackgrounds

• Choose FORMAT, BACKGROUND.
• The slide showing is a preview of your slide.
• Click on the down arrow behind the white
  rectangle.

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Choosing a Color or Fill Effect

• Choose a color, or you can choose a fill effect.
• You can add any of the four fill effect choices.
• When you are finished, click OK.

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Apply, or Apply To All? That is the question!

• Apply will apply the background only to the slide
  you have selected.
  
• Apply to all will apply the background to all
  slides previously created, and all slides yet to
  be created.

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Adding Transitions

• Transitions are what occur as slides move from
  one to another.
  
• My favorite way to do this is to move to slide
  sorter view (box with four boxes).
  
• When you click on a slide, the toolbar directly
  above the slide are says No Transition.
  
• Click the down arrow and choose a transition.

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Adding Effects

• Effects are the entrance that each individual
  part of your slide show makes as it appears on
  your slide.
  
• Go to slide sorter view (box with four boxes),
  and youll see no transition at the top.
  
• Choose the transition you would like.

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Notes About Transitions and Effects

• Avoid FLASH ONCE. It literally does that, and
  unless you have your show memorized, youre in
  trouble.

• Experiment, experiment, experiment!
• Some transitions and effects are too slow, and
  some are too fast!

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Printing Your Slide Show,Slide by Slide

• FILE, PRINT.
• Choose Print What Slides.
• You can also choose black and white when you are
  only wanting to duplicate the slide on a copier.

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Printing Your Slide Show,Handouts

• FILE, PRINT.
• Choose Print What Handouts (choose your
  option.
  
• 3 slides to a page will include lines at the side
  so that your students or participants can take
  notes while you present.

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Printing Your Slide Show,Notes and Outline

• FILE, PRINT.
• Choose Print What Your Choice.
• This will print either your note pages or an
  outline of your presentation.

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Using Pictures As The Entire Background

• This will be the simplest way to make this
  presentation for Parent-Teacher Conferences.
  
• When you click New Slide, come down a bit and
  choose the blank slide.
  
• Choose FORMAT, BACKGROUND, FILL EFFECTS, PICTURE,
  SELECT PICTURE, find your picture, OK, APPLY.
  
• Dont choose apply to all!

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(No Transcript)
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Words Accompanying the Pictures

• Id click New Slide, and then Text Only.
• Type in the text for the picture.
• Then choose INSERT, PICTURE, FROM FILE.
• Locate the picture.
• Insert it into the document and drag it where
  ever you want it.

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This is an example of a text and picture slide.
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Setting Your Show To Run Continuously

• For Parent-Teacher Conferences, we are going to
  set your show up to run continuously outside your
  classroom door.
  
• Make your entire slide show, including
  transitions and effects.
  
• Yes, you can go back later and do more, but get
  as much done today as you can.

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Setting Your Show ToRun Continuously (2)

• Choose SLIDE SHOW, SET UP SHOW.
• Choose Presented by a speaker.
• Choose Loop contnuously until Esc.
• Leave everything else alone.

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Setting Your Show ToRun Continuously (3)

• Now choose SLIDE SHOW, SLIDE TRANSITION.
• At the bottom move the check mark from On mouse
  click to Automatically after
  
• Set the time to 5 seconds, or whatever you feel
  appropriate.
  
• You can also set the computer to play a sound
  when the slide switches.
  
• Choose APPLY TO ALL.

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The Night of the Conference

• Move your computer to the hall.
• Open your presentation.
• Click on slide sorter view.
• Click on the first slide.
• Click on the slide show button.
• Go back to your room and know that your parents
  are getting a real insight into what goes on in
  your classroom.

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Oh, My Gosh, Someone Stopped the Slide Show

• Repeat the steps from the previous slide.

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• Now, lets have fun and get to work!