Circulation Policy Abstract

1
Circulation Policy Abstract

• By Charu Saini
• 11/07/02
• Library 120 Tech Services circulation

2
Who can borrow and how to borrow materials

• Murray State University
• Students
• Undergraduates can have up to 50 items for 28
  days
• Graduates can have up to 50 items for 60 days
• Faculty/Staff
• Can have up to 150 items for 120 days

• Present a valid MSU I.D card at the time of
  check-out
• Items can be renewed once online through
  RACERtrac (log on to Patron
• Items can be renewed on the phone by calling the
  Circulation Desk at 762-4990
• 5 day grace period for overdue items
• To borrow items MSU ID card required
• Circulation Collection
• Books available on Waterfield Librarys lower
  level
• Items are checked out at the circulation Desk on
  the Main Level

3
Continued from slide 2- How to borrow Library
Materials

• Media Collection
• Video tapes, audio tapes, CD-ROMs are available
  in the Media Room on the Waterfield Librarys
  Lower Level
• Medial items are checked out at the Media Desk
• Media items are checked out for 21 days to all
  users
• Course Reserve materials
• Items on reserve by instructors are available at
  the Circulation Desk
• Items may be checked out for a limited time

• Laptop Computers
• Items that cannot be borrowed
• Periodicals- except for high-use periodicals
  shelved at the circulation deck which must be
  checked out for limited use in the library
• Reference Collection
• Pogue Library Special Collections
• Overby Law Library Collection

4
Harvard University Regular Borrowers

• Graduate Students
• Books circulate for 28 days and be renewable 5
  times before the items is returned to the
  circulation desk
• No limit on the number of books, common sense is
  advised
• Overdue fines are .50 per day for regular stacks
  books reserved per half hour
• If recalled for reserves or another user, due
  date is changed to 7 days (minimum loan period is
  14 days) 2.00 fines are charged after the due
  has changed
• Two overdue notices will be followed by a bill
  for replacement of the book
• HDS students with excessive fines or book
  replacements charges will be reported to the Dean
  for Student Life
• Graduate students from other school who have
  excessive fines or books replacements may be
  denied from borrowing privileges

5
Regular Borrowers continued from slide 4

• Undergraduates
• Books circulate for 28 days, renewable 5 times
  before the item is returned to the circulation
  desk
• Overdue fines are .50 per day for regular stacks
  books for reserved books half hour
• If recalled by reserves or another user the due
  date is changed to 7 days instead of the 14 day
  loan period 2.00 day fines are charged after
  the due date
• No limit on the number of books, but common sense
  is advised
• 2 overdue notices will be followed by bill for
  replacement of the book
• Undergraduate students who have excessive fines
  or book replacement charges may loose their
  borrowing privileges

6
Regular Borrowers continued from slides 4, 5

• Faculty, Officers and Staff
• Books are due twice yearly (Feb. 10th and Sept.
  10th), renewed 5 times before returned to
  circulation desk. The item can be renewed more
  than 5 times at the circulation desk
• If recalled for reserves or another user, the due
  date is changed to 7 days rather than the 14 day
  loan period
• No limit on the number of books, but common sense
  is advised
• Courtesy renewals reminders are sent within a
  week after due date. Books must be returned
  within 60 days of the due date or a bill for the
  book replacement is issued

7
Special Borrower Policies

• Note Special Borrower Cards are available to
  persons who fall into one of the following
  categories
• HDS Alumni
• Area clergy
• Members of BTI committees with valid
  Identification cards
• Widener Special Borrowers
• Persons proposed in writing by HDS faculty
  members or senior staff
• Participants in HDS summer programs(cards expire
  on the last day of the program)

8
Circulation Policies at Harvard University

• Books circulate for 28 days, renewals 5 times
  before the item is returned to the circulation
  desk
• Overdue fines are .50 per day for regular stacks
  books for reserved books per hour
• If recalled for reserves or another user, the due
  date is changed to 7 days from 14 days loan
  period
• No more than 10 books at a time may be out to a
  special borrower
• 2 overdue notices will be followed by a bill for
  replacements of the books
• Once such a bill has been issued, no further
  borrowing is permitted until the account is
  settled

9
Renewals from Harvard University

• Note Items may be renew item on the web, in
  person, by mail, by fax or E-mail
• To renew by telephone call 495-5788. Please have
  ready your I.D. Card or Special Borrowers Card
  and barcode numbers of the book (s)
• To renew by E-mail
• Send a message to circulation_at_hds.harvard.edu
  with the subject such as, renewal
• Include your name, I.D or barcode on your
  Special Borrowers Card
• For each item you want include the 14 digit
  sticker , barcode that begins with 32044 and
  call found on the spine
• To renew by fax
• Fax your request to 496-4111 with To
  Circulation Desk and Subject Request at the
  top of the fax
• Include your name, I.D , or barcode on the
  Special Borrowers Card
• For each item to renew include, 14 digit sticker
  , barcode begins with 32044 and call found
  on the spine

10
Circulation Policy at Washington State University

• Each library in the WSU has its own circulation
  system and desk
• Materials may be checked out
• Circulation staff checks in and re-shelves books
  as returned
• Recall books that have been requested by others
• Search for missing items
• Maintain the Reserve Collection
• Oversee fines and monitor the security system

11
Checking out materials at WSU

• To check out an item have your valid WSU I.D at
  circulation desk
• After book have been checked out you are aloud to
  go through security gates
• Faculty members who have teaching or research
  assistance should have a proxy card at the
  circulation desk to check out materials for them
• Applications for non-university library user
  privileges are available at each librarys
  circulation desk

• The library circulation system is operated by
  computer for most materials
• By using access terminals you may check to see if
  the items has been checked out
• Instructions on how to use the online catalog are
  available at the circulation desk
• Some of the items such as, journals are checked
  out manually
• If an item cannot be found check the computer or
  ask at the circulation desk

12
Loan Periods at WSU

• Regular loan period is 30 days for most books for
  undergraduates students, staff and one semester
  for graduate students and staff
• Books requested from EWU through Griffin and all
  Cascade items have a 21 days period
• All materials except cascade items, check out are
  subject to recall after 2 weeks if another user
  is requesting that material
• Circulation period for some material such as,
  journals are determined by that library

• Always make sure to ask when the due date is
  because each materials circulation period varies

13
Renewals at WSU

• If material is needed beyond the original due
  date you must renew the material
• Materials may be renewed at a WSU libraries
  circulation desk by phone or in person
• You may renew materials online through your
  Griffin catalog or by viewing your records/
  renewals/pin button
• Cascade EWU items may be renewed once through
  Griffin

14
Requesting and searching Items at WSU

• Use the request item button in Griffin Catalog
  and the request this item link to statewide
  Cascade catalog and then you can have the item
  delivered to any WSU Library of your choice
• Click the request item button when viewing a
  record
• You must enter your name, WSU I.D , Griffin Pin
  to use online requesting
• When you are done requesting items you must
  select a pickup location

• By searching the catalog click the Search Cascade
  link on the introductory Griffin screen or click
  Search Cascade button
• Both the Institutional Holdings Display the
  Detailed Holdings Display screens in Cascade
  providing the Request this Items
• Enter your name, WSU I.D , Griffin pin , select
  a WSU libraries pickup location to enter a
  Cascade Request

15
Recalls for material already checked out

• If a book has been already checked out you may
  ask the circulation staff to recall it for you
• You can also recall a book via Griffin
• When you are in Griffin and at the record you
  want click Request Item button and complete the
  form
• This recalls the book- which sets in motion a
  request to the other person who has the item to
  return it to the library so someone else can use
  the item
• A recall can be requested any time, but you may
  keep borrowing books up to a minimum of two weeks
• Once a book has been recalled the borrower has
  five days to return the material to the library
  so the requester can borrow the book
• One the book is returned the requester is
  notified waiting at circulation desk
• Books that are returned by the new due date have
  higher than normal fees

16
Snags or missing materials at WSU

• If an item cannot be found or checked out report
  it to the circulation desk
• A snag will do a systematic search for the
  missing item by the members of the library staff
• If the item is found the requester will be
  notified
• If the item is no found a decision is made at the
  end of the search regarding replacement
• Since the library is too large to have inventory
  on a regular basis, the snag is an important
  method for helping to determine which materials
  are missing

17
Material on reserve at WSU

• Materials requested by instructors for assigned
  class readings are kept on reserve
• Files are arranged by course will tell you what
  is available and give you the with which the
  item should be requested
• The loan periods are shortened, fine rates are
  higher and material cannot be recalled because of
  high demand for these items

18
Overdue Notices at WSU

• Library material become overdue if not returned
  by the due date
• An overdue notice is sent to the person as a
  reminder
• It is your responsibility the return the borrowed
  material on time whether or not an overdue notice
  is received or not

19
Fines at WSU

• The fine system is used by the library to
  encourage the accessibility to the material
• Different materials have different check out
  periods and fine schedules
• These loan periods and fine schedules are
  published in the WSU Library Policies, Rules and
  Regulations which is available at the circulation
  and Reference desks
• Fines are accrue during all hours the library is
  open including holidays
• The fine invoices are mailed directly to the
  borrower
• Payments may be mailed or in person to the Office
  of the Controller, WSU, Pullman, WA 99164-1039
• Any questions or problems about a particular fine
  may be directed to the circulation desk from
  which the material was borrowed from

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Guest Users at WSU

• With the Washington Administrative Code
  (504-40-020), Washington State residents who
  dont go to WSU may use Libraries Resources,
  services and borrow library materials
• Individuals 16 years or older can apply of the
  off-campus borrowers card at any WSU Library
  Circulation Desk
• Acceptable forms of ID that can be used for
  signing up for a borrowers card include
  identification form, a federal agency, state
  agency, or another academic institution
• Guest Users may request WSU library materials to
  be delivered to a WSU Library Circulation Desk by
  filling out a Recall Request Card and submitting
  it to the circulation desk
• Guest users may not check out materials that have
  been already been checked out

21
Security System at WSU

• The library has an electronic security system
  that has been installed so the material can be
  properly checked out when they leave the library
• Once the material is checked out circulation
  attendant allows it to pass through the gate
• Material that hasnt been checked out will cause
  the alarm to sound and the security gate will be
  locked
• Sometimes a non-library material will trigger the
  security gate
• Whatever the cause of the alarm to go off all the
  books and packages will be examined to make sure
  the materials have been properly checked out
• If a non-circulating material such as, journals
  are found, a written report of the incident will
  be written up and filed with the Student Affairs
  Office and WSU Police Servies

22
Contacting Circulation at the WSU Library

• You can telephone the circulation desk at the
  appropriate library
• Architecture Library 335-4967
• Brain Education Library 335-1591
• Fischer Agricultural Sciences Library 335-2266
• Owen Science and Engineering Library 335-2672
• Health Sciences Library 335-9556
• A computer that is ready to be used