Being An Effective Chapter President

1
Being An Effective Chapter President

• Stevenson A. Dunn, Jr.
• Region I Chairperson 2006-2007
• National Society of Black Engineers
• Presented Saturday, August 5th, 2006

2
Overview

• Ice Breaker / Introductions
• Leadership Development
• Presidential Duties
• Relationship Development
• Building a Strong Board
• Professionalism
• Effective Skills Tactics
• Being a Global Thinker
• NEB -gt REB -gt ZEB -gt CEB -gt
• Budgetary Concerns

3
Introductions/ Icebreaker

• Name Stevenson A. Dunn, Jr.
• School Polytechnic University (Brooklyn, NY)
• Major Civil Engineering
• NSBE Experience
• PCI Chapter President
• Chapter Vice President
• Region I Finance Chair
• Senator

4
How well do you know NSBE?

• What year did NSBE start?

1975! The name SBE was changed to NSBE in 1975 at
the 1st National meeting of the society April
10th 12th
5
Role of President

• What is your Role as President?

6
Presidents Duties

• Preside over all E-Board Meetings
• Liaison between CEB and ZEB/REB
• Point of contact and spokesperson
• Coordinate E-Board Activities
• Set the direction of your chapter
• You are the final decision maker!

7
Presidents Duties

• Monitor Development of Projects
• Create new Projects/Programs
• Ensure activities are completed
• Ensure all reports are completed
• Assist all board members
• And much more!

8
Beyond your By-Laws

• Making Strategic Decisions
• Counselor/Motivator
• CCC and KKK
• Faculty/NSBE Liaison
• Chapter Conscience
• SERVANT
• HAVE FUN!!!

9
Relationship Development

• What is a Relationship?

10
Relationship Development

• Know Your MEMBERSHIP
• Professionally
• Personally
• Earn members RESPECT
• Stay Informed
• Be Sincere

11
Internal Relationships

• Communication
• Defined Expectations
• Vice President(s)
• Treasurer
• Secretary
• Advisors
• Senators
• Zone Board/Regional Board

12
External Relationships

• Corporate
• Membership
• Student Organizations SGO
• Personal Relationships
• Family
• School
• Work
• ALUMNI!!!

13
How well do you know NSBE?

• NSBEs Executive Director, Carl B. Mack, receives
  a yearly salary for service to the society (myth
  or reality?!)

REALITY! Can anyone explain how this can happen,
yet, we are still the largest student run
organization in the country?!
14
Leadership Tools

• Why do you need leadership tools?

15
Effective Communication

• People in positions of authority must always
  watch their tone and the inflections in their
  voice
• Make sure your directions are clear and precise
• E-mail is NOT to be used to express emotion
• Proofread all written correspondences

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Effective Delegation

• Why is Delegation Important?
• Lighten your load
• Increases productivity
• Empowers E-Board members
• Steps for Effective Delegation
• Identify responsible and accountable people
• Be precise and accurate in regards to the results
  you are looking for
• Explain the consequences for inefficient
  execution
• Establish a timeline for reporting results
• Check back at the agreed upon time

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How to Deal with Slackers

• Tips to deal with dead weight
• Maintain communication with that board member
• Assess whether work inefficiencies are linked to
  personal issues
• Assess how the board can work towards picking up
  the slack
• Pinpoint consequences of failed actions
• Always follow protocol (NSBE is a business)
• If worse comes to worse
• Demote this member
• Ask them to step down
• Impeach
• What have you done in the past?

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Building a Strong E-Board

• What is a strong E-Board?

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Executive Board Transitioning

• Informs new board of how the chapter operated and
  where to pick up from
• Provides documentation on the history and
  existence of the chapter
• Prepares new leaders for the challenges that lie
  ahead

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Motivating the Masses

• Identify the factors that can lead to low
  motivation
• Choose the best motivator for a given
  circumstance
• Identify intrinsic and extrinsic rewards
• Increase motivation within a team
• Identify the personal and organizational factors
  that are important to team success
• Action Items!

21
Professionalism

• Why do we need to be Professionals?

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Professional Etiquette

• Someone is always watching!
• You represent the NSBE (ALWAYS)
• Never abuse your position (Ethics)
• Return Phone Calls and E-mail
• CEBs are always PROFESSIONAL
• Business Serious

23
How well do you know NSBE?

• If a chapter deems one of their members as not
  in good standing they are ineligible to serve in
  any elected office of the society (myth or
  reality?!)

REALITY! National Constitution - Article III,
Section 6 National Constitution - Article XII,
Section 1
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Global Thinker

• What is Global Thinking?

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Global Thinker

• Innovation
• Efficiency
• Future
• THE BIG PICTURE

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Global Thinker

• Supports System
• Efficient E-Board
• Good Advisors
• Other Thinkers
• Different Perspectives

27
Global Thinker

• Why is Global Thinking important?
• Why is Global Thinking necessary for NSBE to
  grow?
• Are you a Global Thinker?

28
How well do you know NSBE?

• The revenue from National Convention is almost
  approaching 1 million dollars! (Myth or
  Reality?!)

MYTH! National Convention is the societies
biggest fund raiser and currently produces a
revenue of approximately 3.5 million dollars!
29
Monthly Reports

• Helps National/Regional/Zone determine where your
  chapter needs help
• Keeps National/Regional/Zone abreast of the
  activities and events you implement
• Key set of documentation that sets chapter
  identity
• Make sure you properly archive all chapter
  history!

30
NEB, REB, and ZEB Roles

• We are elected every year by the membership to
  run the organization
• We assist chapters in cultivating ideas for
  fundraisers, membership drives, leadership
  training, etc.
• We are a prime source of future workshop
  facilitators, speakers, etc.
• Our main goal is chapter assistance
• WE SERVE THE MEMBERSHIP AND NOT OURSELVES!

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Budgetary Concerns

• How good is your documentation?
• Can you tell me how much your operating budget
  was 2 years ago?
• Do you have a zero balanced budget?
• Do you have a reserve?
• How much is your revenue year to year?

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Programs More Programs

• Treat programs like industry standard projects
• Have many phases Design, construction, testing,
  pilot -gt then full implementation rollout!
• Why? To make sure your program will work
  effectively!
• Formulate a programs action plan
• Document Planning (metrics), Implementation, and
  Feedback
• Promote Extensively
• Cultivate enthusiasm and excitement within your
  memberships

33
How well do you know NSBE?

• Affiliate members cannot serve as senators (myth
  or reality?)

REALITY! National Constitution - Article III,
Section 2b
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Dunns Two Cents

• SERVANT of the membership
• Focus and Vision
• President ? Super Board Member
• President ? Perfect
• Evaluate yourself consistently

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Contact Information

• Stevenson A. Dunn, Jr.
• Region I Chairperson 2006-2007
• SDunn_at_NSBE.org
• r1chair_at_board.nsbe.org
• AIM R1CHAIR
• Cell 917-940-5232