O P S Project Management Excellence Initiative

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O P S Project Management Excellence Initiative
Building OPS Capacity for Transformation
Centre for Transformation,Innovation
Excellence (OPS) Centre for Leadership and Human
Resource ManagementCabinet Office
Presented to Public Sector Project Management
Forum (Hamilton, Ontario)Presented by
Daniel MartyniukDate November
16, 2004
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Todays Discussion

• Projects are a powerful vehicle for enabling
  transformational change in the OPS
• Developing internal OPS strategic project
  management capacity supports
• achievement of government priorities
• implementation of results based plans
• program/efficiency reviews
• knowledge transfer
• reduced reliance on external consultants

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Challenges faced by OPS project leaders, managers
and teams

• inconsistent approach across the enterprise
• limited knowledge and tools for effective
  planning and estimating
• slow project start-up
• duplication of effort
• ineffective reporting and monitoring
• difficulties recruiting and retaining project
  staff
• unclear career paths

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PMEI Objectives
Provide corporate support in project management
Improve the environment
for project work by providing planning, learning
and HR advice and assistance
Strengthen networking and sharing
right practices among OPS project leaders and
staff
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The OPS approach to project management

• Proven and consistent approach to getting things
  done leads to
• greater predictability of results
• more effective use of resources
• calculated management of risk
• increased satisfaction of those involved and
  impacted
• more connected organization working together
  across horizontal boundaries
• better project outcomes

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Project success depends on
Having the right People
following the right Processes and
using the right Tools Technology to get the
job done!
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How is PMEI helping?

• People
• training learning
• HR support
• community of practice
• awards recognition

• Processes
• framework methodology
• partnership strategy workbook
• project start-up support
• health-checks
• advice guidance

• Tools Technology
• tools, templates checklists
• on-line content
• lessons learned best practices databases
• inventory of PM resources
• PM information systems

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PMEI supports OPS project workers

• Customizing OPS PM training programs
• Providing sample project job descriptions
• Addressing PM-related HR issues
• Facilitating placements of PM resources
• Connecting practitioners, facilitating learning,
  networking knowledge sharing
• Recognizing OPS project excellence

Training
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PMEI promotes a consistent approach

• OPS Integrated Project Management Framework
  Methodology (OPS IPMFM)
• based on comprehensive global research
• developed through extensive consultations with
  OPS partners and stakeholders
• integrates people change management
• aligns with OPS management policies, business
  practices and other corporate initiatives
• Partnership Strategy for Horizontal Initiatives
• partnership strategy framework
• partner workbook

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PMEI offers advice, guidance and
readily-available resources

• website
• tools, techniques, templates, checklists
  glossary
• linkages to additional internal external
  resources (research library)
• lessons learned database
• portfolio/project management information systems
  tools research
• customized PM training courses
• HR supports PM roles, responsibilities and
  sample job descriptions
• community of practice

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What is the OPS IPM Framework?

• Reference guide for PM in the OPS aligned with
  PMIs PMBOK Guide
• PM context definitions
• PM maturity model
• generally accepted project management knowledge
  processes
• people organization change model, concepts,
  stages actions
• aligned with OPS directives, policies business
  practices
• linkages to related OPS initiatives additional
  resources

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What is the OPS IPM Methodology?

• How-to guide for project managers and teams with
  tools, templates, checklists glossary
• consistent approach to PM
• scalability guidelines for determining project
  size complexity
• objectives of each phase of the OPS methodology
• integrated PM processes and people organization
  change actions
• step-by-step guidelines for the management of
  large, complex OPS projects
• linkages to tools templates

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The OPS Integrated Project Management Model
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Structure of the Methodology
Key Outputs
Objectives
Phases
Steps
Checkpoints
Business Case
1.1 to 6.1
1
Concept Phase Objectives
Concept Definition Planning Implementation Clo
se-Out
Charter
1.1 to 6.1
2
Definition Phase Objectives
Integrated Plan
1.1 to 8.1
3
Planning Phase Objectives
1.1 to 7.3
Work Performed
4
Implementation Phase Objectives
Project End
1.1 to 7.1
Project Closed
Close-Out Phase Objectives
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Example of a phase
Phase Objectives
Business Case
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Example of an objective (summary table)
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Example of an output (template)
page 2
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Methodology Checkpoints
Deliverables Completed
Project Charter
Business Case
Integrated Project Plan
Recognize End of Project
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Accomplishments Current Priorities

• Launched on-line version of OPS IPM Framework
  Methodology with downloadable tools templates
• 600 unique visitors per month
• almost 5,000 unique visitors since Feb 04
• Developed customized training program
• 3-day comprehensive courses (177 OPS-ers trained
  since June 04)
• launching 1-day intro course this month
• Providing ongoing advice guidance to OPS
  projects teams
• Developing Project Start-Up and Close-Out Guides
• Establishing virtual S.W.A.T. teams for project
  start-up logistics and human resources
• Developing methodology for Project Health-Checks
• Developing OPS PM human resources database
• Supporting procurement and implementation of PM
  information systems/tools/software across the OPS

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On-Line Demo
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Questions Discussion
Daniel Martyniuk IMBA, PMP Project Manager
(A) Project Management Excellence
Initiative Centre for Transformation, Innovation
and Excellence (OPS) Centre for Leadership and
Human Resource Management Cabinet Office Whitney
Block, 5th Floor, Suite 5320 99 Wellesley Street
West Toronto, Ontario M7A 1A1 Tel. (416)
325-7625 Fax [phone] Email
daniel.martyniuk_at_mbs.gov.on.ca