SAFESERFARF forms review

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SAFE/SERF/ARFforms review

• University and FSL Forms for Events
• Updated September 19, 2008

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FSL Website

• www.greeklife.sdes.ucf.edu
• You can link to all FSL forms from this website
• Save website in favorites folder
• Possible form updates each semester
• Under the current members tab on the left of
  the screen click on forms/applications
• Then look for Greek Social Event Registration
  Forms

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SAFE FormSafety Action for Event Approval

• This form is circulated around campus to UPD,
  Environmental Health and Safety, Physical Plant,
  Campus Landscape Natural Resources, the
  Facility Coordinator for the location of your
  event and the Office of Student Involvement.
• Your organization must have a SAFE form if your
  event is on the UCF campus and
• The event might have more than 200 people
• Takes place in the vicinity of a pool, lake or
  pond
• The event involves the distribution of alcohol
• The event includes motor vehicle races, athletic
  events, marches or parades, lighting of
  fireworks, bonfires etc.
• The completed and signed SAFE form must be
  submitted to FSL 15 days prior to your event!
• You will also need to fill out a SERF form and
  turn into the FSL office 5 days prior to the
  event.

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SAFE FormSafety Action for Event Approval

• Signatures Required before turning into to FSL
• Student Organization Representative (on page 2
  and page 4!)
• Organizational Advisor (faculty advisor or alumni
  advisor)
• Facility Coordinator (RWC rep, building manager
  or Student Union event services)
• Turn in to FSL Office 15 days in advance
• Be sure to get your form date stamped and have
  FSL give you a copy for your records
• Director of FSL will sign form and send on to
  OSI
• You will receive a confirmation email from Sally
  Zak in OSI when your event is approved

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SAFE FormSafety Action for Event Approval

• Tips for the SAFE form
• Fill out on your computer so the form is legible
• Keep your copy of turned in form on hand
• UPD will determine if police presence is
  necessary
• SAFE form is taken care of for all typical events
  associated with IFC Recruitment, Panhellenic
  Recruitment, Game Day Events, Greek Week Events
  Trick or Treat on Greek Street
• Please fill out a SAFE form for philanthropy
  service events on campus, fraternity house
  parties, BBQs, when reserving space at Lake
  Claire or with Recreation Wellness Center

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SERF Social Event Registration Form

• This form is for use within FSL
• Your organization must have a SERF form if
• The event involves the use of alcohol
• Grab-A-Dates, Socials, Date Functions, Formals
  and Semi-Formals, Fundraisers, Closed Socials,
  Parent and Alumni Events, Chapter or New Member
  Retreats, Capture the Flag/Manhunt, etc.
• Your organization has submitted a SAFE form for
  the event

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SERF FormSocial Event Registration Form

• Signatures Required
• Sponsoring Organization President
• Sponsoring Organization Social Chair
• Sponsoring Organization Advisor (Faculty or
  Alumni Advisor)
• All Participating Organizations Presidents
• All Participating Organizations Social Chairs
• Turn in to FSL Office 5 days in advance
• Be sure to get date stamp on form and get your
  own copy
• Your organizations GroupWise email account will
  receive a confirmation email when your event is
  approved.

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SERF FormSocial Event Registration Form

• Information due at least (1) day prior to event
  (only for events with alcohol)
• List of sober monitors (name PID or birthdate)
• Guest List (names and PID or birthdates)
• For Grab-A-Dates and House Parties we must have
  list of your organization and the men and/or
  women that are your guests as well
• Sober monitors must equal 10 of sponsoring
  organization attendees

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SERF FormSocial Event Registration Form

• Proof of Third Party Vendor
• Call the FSL office to see if we have the liquor
  license and insurance for your venue already on
  file, 407-823-2072
• https//www.myfloridalicense.com/wl11.asp
• Print out a copy of the license and bring to or
  fax to the FSL office, fax- 407-823-2929
• Alcohol licenses that we previously had on file
  all expired on September 30, 2008.

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SERF FormSocial Event Registration Form

• Tips for SERF Form
• Keep your copy of turned in form on hand
• Plan Ahead!
• A late form will result in a 50 fine for 1st
  violation, 100 for 2nd, 150 for third and
  social probation for the 4th. Make checks
  payable to GAMMA.
• Failure to submit a form at all will result in a
  referral to the Office of Student Conduct

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ARF FormActivities Review Form

• This form is for the use of Greek Council to
  create a consistent Greek Calendar without
  conflicting programming dates
• Your organization should turn in an ARF when
• You set a date for your philanthropy project
• You set a date for your community service project
• Priority is based on the date the ARF is
  submitted!

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ARF FormActivities Review Form

• Turn in to the FSL Office as soon as you have
  chosen a date.
• You will receive a confirmation email back from
  the Greek Council Secretary with your event
  reservation.