TIME MANAGEMENT

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TIME MANAGEMENT
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Everyone has the same amount of time

• 60 minutes per hour
• 1,440 minutes per day
• 525,600 minutes per year

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Time Management

• Solutions to excessive stress usually boil down
  to eating right, getting enough sleep, and
  managing your time effectively. Organization is
  time management, and time management is one part
  of stress management.

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Myths about Time

• Myth The longer or harder you work the more you
  accomplish.
• Myth If you want something done right, do it
  yourself.
• Myth We should take pride in working hard.
• Myth You should try to do the most in the least
  amount of time.
• Myth Technology will help you do it better,
  faster.
• Myth Get more done and youll be happier.

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How We Waste Time

• Lack of discipline
• Indecisiveness
• Personal Disorganization
• Procrastination

• Inability to say NO
• Poor Delegation Skills
• Day Dreaming
• Worry

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Time Waste - Caused by Others

• Telephone Interruptions
• Drop-In Visitors

• Unscheduled Meetings
• Poor Communications
• Confused chain of Authority

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YOUR TIME WASTERS

• E-Mail
• Meetings
• Phone calls / Cell calls
• Co-workers
• Stress
• Family issues

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STEPHEN COVEYS ACTIVITY MATRIX from The 7 Habits
of Highly Effective People (1989, Simon
Schuster)
URGENT NOT URGENT
NOT IMPORTANT IMPORTANT
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Type 1 Aspiring to mediocrity?
Urgent
Not Urgent
Quadrant I
Quadrant II
Important
Quadrant IV
Quadrant III
NotImportant
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Type 2 Busy going nowhere?
Urgent
Not Urgent
Quadrant I
Quadrant II
Important
Quadrant IV
Quadrant III
NotImportant
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Type 3 Struggling to stay ahead?
Urgent
Not Urgent
Quadrant I
Quadrant II
Important
Quadrant IV
Quadrant III
NotImportant
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Type 4 Calm and in control?
Urgent
Not Urgent
Quadrant I
Quadrant II
Important
NotImportant
Quadrant IV
Quadrant III
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Time Log

• Write down everything you do for a period of time
• Learn how you really spend your time
• Identify areas where you can improve your use of
  time

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Why do we procrastinate?

• Dont know where to start.
• To avoid an unpleasant task.
• Were afraid to fail.
• Waiting for more information.
• You may think if you put it off
• someone else will do it.
• Youre over-committed.

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PLANNING and GOAL SETTING

• Specific
• Measurable
• Achievable
• Realistic
• Timed

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Essential Tools To Control Time Wasters

• Scheduling and Delegating
• Understanding Biological Clock
• Knowing when not to work is as important as
  knowing when to work
• Time logs
• Prioritized Task
• Get The Most Out Of the First Two Hours of the
  Day
• You Canand Should, Say No
• People take advantage of you only with your
  permission
• Stop saying, Where does the time go?