Preliminary Workshop Guidelines

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Preliminary Workshop Guidelines
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Purpose of Guidelines

• The Preliminary Workshop Guidelines seek to
• provide the city representative with guidelines
• for planning for a Preliminary Workshop.
• The Preliminary Workshop is an important
  milestone
• as it is the first time that a diversity of
  people
• are bought together
• to explore the opportunity of your city becoming
  
• a UN Global Compact member city.

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The purpose of the workshop The purpose of the
Workshop is to provide a forum for you to
Introduce the UN Global Compact Cities Programme
to interested stakeholders in your city
Discuss how your city may benefit from engaging
in the UN Global Compact Cities Programme.
Outline the requirements, expectations and
outcomes for member cities. Identify
potential issues present in your city that may be
appropriate to tackle as a potential project that
involves decision-makers from private, Government
and civil sectors.
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Why is the workshop important? The Preliminary
Workshop is important to undertake if your city
is considering engaging in the Cities Programme,
as it will Produce a neutral space for
initial discussion. Draw on all sectors for
generating solutions (government, business and
civil society). Provide opportunity to frame
an approach to an issue of mutual interest to all
stakeholders. Outline the next steps of the
engagement framework to potential stakeholders
and their likely roles and responsibilities.
Gain a collective understanding as to how your
city will proceed.
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Proposed Workshop Agenda

• The City representative is the nominated
  facilitator for the Preliminary Workshop. The
  City representative may choose to engage an
  independent facilitator.
• Recommended Agenda items include
• Introduction to the UN Global Compact Cities
  Programme
• Summary of citys recent activities with the
  International Secretariat.
• Outline Engagement process and requirements to
  confirm member city status.
• Present potential topics/issues that may form
  the basis of a project (group discussion).
• Create an initial list of individuals /
  organizations to be the In-Country Convenor and
  or involved in the Local Secretariat /Working
  Group.
• Confirm Next Steps in the Process of Engagement.

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Workshop Preparation - 6 key steps

• Identify a suitable location to hold the workshop
• Invite participants from all sectors (use
  Invitation template)
• Facilitate all sector taskforces
• Present UN Global Compact Cities Programme and
  member cities.
• Discuss ideas and identify a potential all sector
  project for your city
• Post Workshop - submit feedback and Statement of
  Understanding to the International Secretariat.

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1 Identify a neutral space

• Identify a neutral space to host the Workshop to
  engage all sectors.
• Where can the workshop be held?
• Town Hall
• Government department (e.g. local, state,
  federal)
• University or research centre
• Non-profit organisation
• Business
• UN agency (if discussed and agreed by all
  parties)

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2 Invite participants from all sectors
Examples of selected issues Social Economic Env
ironmental housing urban planning waste
management climate change traffic safety
Relevance to Government
Relevance to Business
Relevance to Civil Society
Increasing social demands and welfare costs if
the issue is not addressed
Impacts reduce business opportunities, markets,
productivity or profitability
Degrading quality of life
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2b Who can participate? The most relevant and
motivated people in relation to the selected
issue
Government Any department Local State
Federal Individuals
Business Private companies Consultancies
Individuals
Civil society Non-profit organisations
Community centres Academia Media UN
agencies Individuals
Representatives from all sectors MUST be engaged
in the workshop
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3 Facilitate Workshop

• Communications and marketing materials
• Guidelines for Cities Programme member city
  representatives
• Cities Programme brochures
• PowerPoint presentations to introduce the
  programme to participants
• Template invitations to local events and
  activities relating to the Cities Programme
• Website materials
• Media kit to increase the international
  marketing profile of member cities

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4 Previous single-sector initiatives Previous
single-sector initiatives failed to resolve urban
issues as each sector tended to focus on a
particular area of interest
Government
Business
Non-profits
UN agencies
Aid and development
Assistance and Philanthropy
Public policy
Corporate citizenship
Issues are ongoing
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4 Cities Programme Creates a neutral space for
decision makers to approach the issue.
Public agencies
Private enterprises
ISSUE RESOLVED and ALL SECTORS BENEFIT
Civil society
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Member cities worldwide
International Secretariat, Melbourne, Australia
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5 Discuss ideas for an all sector project

• At this stage of the Workshop, it is important
  to progress the discussion to thinking about a
  potential project that your city may explore.
  This helps to shape peoples thoughts and helps
  to turn ideas into outcomes.
• Projects need to be
• Specific
• Measurable
• Achievable
• Realistic
• Time-bound
• Use The Statement of Understanding template to
  guide the discussion.

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6 Post Workshop

• After the Workshop, the city representative must
  summarize the outcomes and complete The Statement
  of Understanding.
• This is available on the website and must be
  sent to the International Secretariat, as
  evidence of your Workshop.
• The city representative will communicate with
  the International Secretariat to ensure all
  required information is required as part of the
  citys submission.

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Tips

• When planning your workshop, it is important to
  consider
• Duration of Workshop (should be no longer than
  2 hours)
• Plan a small break (15 minutes) into your
  Agenda
• Consider the scheduling when would most
  people be able to attend? (day/night)
• Make the outcomes of the Workshop clear in the
  invitation.
• Provide background information to participants
  with the invitation/prior to the Workshop.

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UN Global Compact Cities Programme Internation
al Secretariat Global Cities Institute at RMIT
University GPO Box 2476V Melbourne Vic
3001 AUSTRALIA Telephone [phone]
3407 Facsimile 61 3 9925 3058 Email
stephanie.mccarthy_at_rmit.edu.au Website
www.citiesprogramme.org