Record Management Automates Human Resources Processes

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Record Management Automates Human Resources
ProcessesBy Kevin DArcyVice President of
Sales Marketing
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Human Resources Paperwork

• There are not many departments within a
  corporation that experience the overwhelming
  amount of paperwork in every aspect of their
  business that the human resources department
  experiences.
• Due to this overwhelming amount of paperwork,
  human resources teams can find themselves
  spending more time handling documents than on
  higher level tasks.
• These higher level tasks include managing
  time-sensitive payroll processes, finding and
  keeping the best employees and meeting compliance
  standards.

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Record Management Solutions

• High quality human resources record management
  solutions can be the answer to your human
  resources questions and can make a difference
  with your existing employees as well as the
  employees you hope to hire in the future.
• It is not possible to eliminate HR paper, but
  high quality record management solutions can make
  it easier to control.
• From recruiting new employees and onboarding to
  payroll and documents management, a quality
  document management system manages the HR
  documents and processes, so the HR team can focus
  on the people.

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Record Management Solutions

• A quality record management company understands
  the importance of taking care of your employees
  and understands that these employees are vital to
  your organizations success.
• That is why their document management solutions
  integrate with your most important human
  resources system, including ERP applications and
  payroll, allowing you to get the most out of the
  solution you invested in.
• HR processes will never slow due to missing
  documents or information.

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Human Resources Compliance

• Scanning or importing documents into record
  management software allows you to auto-file
  documents into the proper electronic folders.
• This software allows for role-based security,
  which means only the members of the HR team who
  should be viewing documents are and if anything
  goes missing, the software will notify your team.
  
• Retention schedules can also be established to
  ensure records are destroyed automatically
  according to the rules set by your HR team.
  Additionally, this software ensures employee
  files are accurate, complete and up-to-date
  making compliance easier than ever before.

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Human Resources Hiring

• Record management software allows recruiters and
  hiring managers to focus on finding talent as
  opposed to dealing with paperwork.
• From sorting and distributing resumes and
  applications to the proper individuals, to
  scheduling job interviews, to creating and
  distributing correspondence, document management
  software handles the paperwork so your HR
  department does not have to.

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Human Resources Payroll

• Document management software integrates with
  your HR departments payroll software and keeps
  documents in sync with data. Allowing your HR
  department to make and track changes easier and
  more quickly.
• Electronic forms keep track of changes and the
  reason for this change and real-time reports
  provide fast answers.
• All of which ensures your employees are properly
  paid which makes everyone happy.

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Record Management Company

• Whether you are looking to automate payroll
  processes, improve compliance or allow your HR
  department to focus on their core business tasks,
  record management solutions from a high quality
  document management company can help.
• These solutions free your HR department from
  paperwork so they can focus on finding the best
  talent, improve information security, allow your
  HR department to automate record retention and
  destruction schedules and more.
• Contact your local document management company
  to learn more about record management solutions
  and how they can bring control and efficiency to
  business process workflows.

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About the Author

• Kevin D'Arcy is VP of Sales and Marketing for
  MES Hybrid Document Systems, Ontario's leading
  document scanning and document management
  supplier. For more information about our record
  management solutions, visit http//www.mesltd.ca/p
  roducts.html.