MFASIS Upgrade 2006

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MFASIS Upgrade 2006

• March 23, 2006

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MFASIS UPGRADE

• A project is currently underway to replace the
  states financial system (MFASIS) by upgrading to
  the CGI-AMS ERP suite for state and local
  governments, called AMS Advantage Financial
  Management.
• The Maine implementation includes the following
  components
• AMS Advantage Financial Management Base System
• AMS Advantage Procurement Professional
• AMS InfoAdvantage

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Project Organization
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Advantage Financial Business Areas
General Accounting
Procurement
Accounts Receivable
ADVANTAGE Financial 3.5
Accounts Payable
Cost Accounting
Fixed Assets
InfoAdvantage
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Project Roadmap
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Maine MFASIS Upgrade Project Interface Testing
Timeline
2/24 - 3/17
Small Volume
4 wks
System Test
3/17 - 4/14
Large Volume
4/18 - 5/15
Integration Testing
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Maine MFASIS Upgrade ProjectCertification
Criteria

• Agency must meet all certification criteria
  during integration testing
• Full size parallel file is FTPd with INF file
• Agency business staff adds BIE entry online
• Detail, INF, and BIE must reconcile
• All documents must process successfully through
  batch cycle
• A limited number of checks will be supplied to
  the agency
• A payment feedback file will be provided to
  agency
• Agency must acknowledge that they can process the
  new payment feedback and vendor/customer files
• Agency must review and accept the check output
• Agency must reconcile payment feedback file with
  production file
• Formal sign-off must be done by Controllers
  Office and agency

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Training Update

• Training Plan Finalized March 24
• Approach
• train the trainer
• agencies have identified trainers
• project staff (CGI) will train approximately 30
  agency trainers
• agency trainers will deliver supplemental
  training to users within their agencies
• project will provide training for central and
  agency support staff, both business and
  technical,
• resolve user questions and problems associated
  with ADVANTAGE.
• Up to 600 State employees will require training
  as required by their agency
• Training will occur through instructor led
  training and a web-x delivery.

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Chart of Accounts
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?
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Navigation -- Login Page
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Navigation -- Home Page Layout
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(No Transcript)
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Navigation -- Page Search
Search Criteria
Results
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Procurement - Creating Orders
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Error Messages (Error Message Bar)
Error Displayed in Message Bar
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Error Messages (Pop-up Windows)
Select View All in Error Bar to view Error
Details.
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Table Page Layout
Grid
Scalar
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Table Commands
Table Navigation
Table Actions
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Inquiry Page Layout
Results from the search, or list of all records
Details of the selected record in the grid
(yellow)
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Document - Header View
Header Section
Subsections
Detail Sections
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Document Accounting Line View
Subsections
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Document Expanded Line View (1 of 2)
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Document Catalog
Document Actions
Direct Link
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Central Appropriations Allotment Level 1
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Central Appropriations Allotment Level 2
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Central Appropriations Allotment Level 3
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Central Appropriations and Allotments
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Transactions - Budgeting
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Document Type
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Document Type contd
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MFASIS Upgrade Project

• Questions
• Next Liaison meeting April 27, 2006