Electronic Presentation Guide

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Electronic Presentation Guide

• 25th Annual International Dosimetry Symposium and
  National Dosimetry Records Conference
• Sponsored by

11/16/01 v1.0
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Sample Presentation

• This sample includes examples of text, graphs,
  tables, and photographs that may be included in
  typical oral presentations. These slides also
  include additional remarks in the Notes section
  visible in Microsoft Power Point. Please refer
  to these notes for additional guidance.

3
Design Recommendations

• Dark background with light text
• White or yellow on black, dark blue or dark
  maroon
• Maximize contrast
• Avoid gradients to light shades
• Avoid borders

4
Font Recommendations

• Use large font size
• gt36 point for title, gt32 for bullets,
• 24 for smallest printThis line is in 24 point
  type
• Use sans serif fonts
• Arial, Helvetica, Tahoma, Comic Sans MS, Impact,
  Verdana
• DO NOT USE ALL CAPS

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Text

• Single topic per slide
• Use text to highlight
• Verbal remarks fill in detail
• Limit text to 5-7 lines

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Graphs
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Tables
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Photos
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Presentation Size

• Number of slides is limited by time
• General rule of 1 slide per minute
• More than 20 slides for a 15 minute presentation
  may require a run through
• Files sent as e-mail attachments should be
  limited to lt 10 Mb
• Contact Symposium Task Force for special
  instructions if file is larger

10
File Format

• Files must be in Microsoft Power Point 2000 or
  later format
• Files must be in PPT format
• Files will be converted to uneditable Adobe PDF
  format for publication in Symposium Proceedings
  CD
• All fonts, photos, tables, and graphs must be
  embedded
• Audio, video or active hyperlinks can not be
  supported!

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Additional Formatting Recommendations

• Transitions
• Keep them simple
• Be consistent throughout the presentation
• Instantaneous transition preferred

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IMPORTANT NOTICE

• The Proceedings CD will be distributed DURING the
  Symposium!
• Changes received after the established deadlines
  will NOT be included in the Proceedings CD!

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Deadlines

• On-line registration to attend Symposium ______,
  2006
• Title of presentation received _____, 2006
• Presentation received for review _____, 2006
• Presenter check in
• Check in with the chairperson of your session
• Review the presentation
• Back-up overhead transparencies recommended
• Last minute changes to computer files allowed
  only as time permits but will not appear in
  Proceedings CD!

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About this Presentation

• View this presentation first as a slide show,
  then view note pages for more detail
• Use a good virus checker
• Confidentiality not guaranteed
• Test Slide at end of presentation

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Effective Computer Presentations

• An Example Illustrating Acceptable Design
  Elements for HPS Meeting Presentations using
  Computer Projection

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Purpose

• Document mandatory standards and recommended
  guidelines for electronic slide presentation
• Provide electronic template
• The file you are reading has settings, colors and
  fonts that conform to HPS guidelines
• You may edit this file and replace our slides
  with your presentation

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Outline

• Guidelines
• Technical specs for electronic slides
• Milestones and schedule
• Good and bad examples

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Standards and Guidelines

• Standard mandatory requirements for
  presentations
• Presentation may be dropped for failure to follow
• Standards are in white italic text
• Guideline suggested good practices
• Result in good visuals
• Its your choice Deviate at your own risk
• Guidelines in ordinary yellow text

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Projection Computer

• Pentium PC, 100Mhz or faster
• 64 Mbytes CPU memory
• Microsoft Windows 98 or later
• PowerPoint 2000 or later
• Symposium supplies projection computer
• All presentations pre-loaded on projection
  computer
• Opportunity changes at the conference will be
  extremely limited!

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Presentation File

• One file per presentation
• .ppt format do NOT use .pps or other formats
• File totally self contained
• No links to
• Other files
• The internet

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If You Use Earlier Versions

• Projected with Microsoft PowerPoint 2003
• .ppt file extension
• Earlier PowerPoint formats OK
• but check bullet fonts with 2003
• and check animation with 2003

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Special Fonts or Symbols

• Do not assume Special fonts, symbols, bullets
  will be on projection computer
• Watch out for
• Wingdings
• MS Line Draw
• Monotype Sorts
• Scientific symbol fonts
• Asian language fonts
• Can embed TrueType fonts in file,
• But it increases upload times

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Style Guidelines

• 15-25 slides, including 4 mandatory slides
• Each slide should have a title
• 9 lines max on a text slide
• 7 words max per line
• In File-gtPage Setup window specify
• Slides sized for On Screen Show
• Slide orientation Landscape
• High contrast Light lettering/lines on a dark
  background

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Style Guidelines (cont)

• Short phrases, not long sentences
• Use Arial, or similar sans serif font
• This line uses the Helvetica font
• The rest of the document uses Arial
• 36 Point Titles
• 28 point text

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Mandatory Slides

• Title slide (logo permitted here)
• Purpose (of your work) slide
• Outline slide (of your talk, not your paper)
• Detail slides (ie slides 4-18) go here
• Conclusion slide

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Other General Tips

• Company (university) logo on title slide only
• Show only what you will talk about
• Use single muted color for blank slides
• Use to focus attention on speaker

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Contrast

• High contrast very important
• Use light lines/text on a dark background
• Foreground White, yellow, light cyan
• Background Black, dark blue, dark brown
• Caution Red, orange or blue lettering and lines
  become unreadable when projected

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Display Speed

• Slides should display instantly
• Do not distract the audience with slow transition
  effects
• Avoid overuse of slow graphics, fonts and special
  effects

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Transitions Between Slides

• Special animation when changing from one slide to
  another
• Usually highly distracting to audience
• Use only as special attention getter
• Default settings should be
• Effect No transition
• Speed Fast
• Advance On mouse click
• Mouse not on podium
• Consecutive slide order, only

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Transitions Between Lines

• Can be highly effective
• Focus attention on a specific line of a slide
• Dim previous lines
• Make transitions be instantaneous
• Be consistent
• Suggest the technique used in this slide guide

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Sound Effects

• DO NOT USE SOUND EFFECTS
• Projection computer not connected to sound system
• Sound effects slow down slide transitions
• Noise from projection computer may distract
  audience

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Borders

• Do not use borders
• They reduce the amount of space available for
  your text and data
• They slow down the slide display

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Diagram slides

• Keep diagrams simple
• Easy to view
• Make text readable
• Use all space in rectangle
• Example follows

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Backplane ASP Connections
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Presenting Data - Graphs

• Use graphs, not tables
• Keep graphs simple
• Eliminate or subdue distracting grid lines
• Use large font sizes
• Example follows

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Fault coverage vs. No. of Vectors
100
80
60
Fault Coverage ()
40
20
0
1.0E01
1.0E03
1.0E05
1.0E06
No. of Vectors
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Deadlines

• _______, 2006 Final version of PowerPoint
  presentation submitted to Bdicey_at_satx.rr.com as
  e-mail attachment
• ________, 2006 Check in and practice
  presentations in Speaker Ready Room
• June 5 - 9, 2006 Actual Symposium sessions

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IMPORTANT NOTICE

• The Proceedings CD will be distributed DURING the
  Symposium!
• Changes received after the established deadlines
  will NOT be included in the Proceedings CD!

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Some Bad Examples

• The next three slides show examples of bad
  practices that should be avoided
• Bad slide layout
• Improper color use
• Sound and transition effects gone mad

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(Press the Enter key to continue)

• This slide has no title. Titles help guide the
  audience through the talk. All slides except
  photographs should have a title.
• The type on this slide is too small. Its
  readable here, but when projected, only the
  presenter and maybe those in the front rows will
  be able to read it. Those in the back will be
  completely lost.
• USE OF ALL CAPITAL LETTERS OR ITALICS also makes
  slides difficult to read. Use dark backgrounds
  not light!
• This slide would be easier to follow if
  indentations were used.
• Dont design your slides to stand alone. They
  are a guide to your presentation. If they were
  understandable by themselves, we could just
  publish them and forget about presentations!
  Your slides support what you say They dont
  replace it.
• This slide has too many words and too many
  points. Keep your slides under nine lines.

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Bad Color Usage
Poor Contrast
Board 1
Board 2
Board 3
ASP
ASP
ASP
Text too tiny
tck
PSBM
tms
tdi
trst
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How to Annoy The Audience (Press Enter)

• Misuse sound
• Overuse transition effects
• Focus the audience on your slides, not the
  speaker
• Try to use every feature PowerPoint has to offer

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Conclusion

• Keep your slides simple
• Use large fonts for high visibility
• 36 pt for titles
• 28 pt for details
• High contrast colors
• Highlight, dont detail

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Test Slide

• If your text and drawings fit within the white
  rectangle, then you will be able to project
  everything correctly. Press Enter 3 times.