20082009 Resident Organization Meeting

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2008-2009 Resident Organization Meeting

• Center for Student Activities and Involvement

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CSAI

• Resident Organizations
• Any organization with space such as mailbox,
  office, cubicle, filing/storage cabinet
• Center for Student Activities and Involvement
• Formerly Center for Student Involvement, Office
  of Student Activities, and Office of Sorority and
  Fraternity Affairs
• Room 300 and 330 Reitz Union

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CSAI

• www.union.ufl.edu/csai
• 352.392.1671
• Office hours
• Monday Thursday 8am-8pm
• Friday 8am-5pm
• Sunday 3pm-8pm
• Student Assistants will notify students 10
  minutes prior to the center closing, please talk
  with your organizations that this a common
  practice
• Students will be asked to leave upon closing

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NEW STAFF IN CSAI

• Director Dr. Nancy Crystal-Green
• Office Manager Laurie Hoopaugh
• Associate Director Sorority and Fraternity
  Affairs Jack Causseaux
• Program Coordinators Sorority and Fraternity
  Affairs Carey Mays Adrienne Jaroch

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ACCESS LISTS

• Organizations with office space or filing/storage
  bins
• Updated access list to the CSAI front desk for
  members you want to have access to your space
• Members will be asked to show a GATOR 1 to gain
  access
• Mailboxes and Filing/Storage can only be accessed
  by the President of the organization without the
  key

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AFTER HOURS ACCESS FOR OFFICES

• Executive Officers may gain access to the Center
  while it is closed by providing Laurie Hoopaugh,
  Office Manager for CSAI, an executive officer
  list at laurieh_at_union.ufl.edu
• To gain after hours access to office, please go
  to the Reitz Union Information Desk on the 1st
  floor. The student assistant will radio for a
  night manager to assist you-YOU MUST HAVE YOUR
  GATOR 1 to get in!
• FOR YOUR SAFETY AND OTHERS DO NOT PROP OPEN ANY
  OF THE DOORS TO THE CENTER! 300 OR 330!

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AFTER HOURS ACCESS CONT.

• After Hours Access should only be for executive
  officers to conduct business or meet in your
  office.
• You must stay in your office space if you are in
  after hours-conducting meetings or interviews
  after hours is not allowed in the common space.
• PLEASE note conducting interviews after hours
  will not work as you will not be able to prop
  open doors. Please make a room reservation if
  you are planning on holding interviews after
  hours.
• PLEASE do not abuse this privilege!

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SPACE

• Space is allocated through the Reitz Union Board
  of Managers
• Organizations must apply for space each year
• Applications for 2009-2010 space will be
  available in late November please check your
  email for details
• Student Organizations must be registered to apply
  for space as well as to keep their space!
• Deadline for registration for 08-09 has been
  extended through September 29th

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SERVICES AVIALABLE IN SAPCE

• Wireless Internet
• 3 conferences tables for space for members to
  meet
• Type writer
• Paper cutter
• Paper and Plastic bottle recycles containters
• Reservations for banners for Plaza the Americas
  or North Lawn-front desk
• IDEAL Involvement Ambassadors room 330

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MAILBOXES

• Can be accessed only when the Center is open!
• Only to be used for organization business
• Cannot be used for receipt of perishable good,
  chemicals, flammables, or dangerous/illegal goods
• In the event the item will not fit in mailbox the
  president will be notified to pick up the item at
  our front desk. If the item is not picked up in
  two weeks you will receive another email
  notifying you the item has been returned to
  sender!

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STORAGE/FILING Cabinets

• Can be accessed only when the Center is open!
• Cannot be used for storage of perishable good,
  chemicals, flammables, or dangerous/illegal goods
• No markings can be made to the space i.e. no
  stickers, paint, writing etc!

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CUBICLES

• Accessible only during Center hours
• This is a work space-do not use it as a storage
  closet
• Be a good neighbor-items in cubicle must not
  stand any taller than cubicle and no items can be
  paces on top of the partitions
• All items left on floor must fit under the desk
  neatly

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OFFICES

• Accessible only to members on access list during
  center hours. Student Assistants will check
  GATOR 1 and then open door! There are no keys
  given out!
• Items CANNOT be posted on doors-seriously this
  year!
• Items cannot be hung or posted on your window,
  inside or outside!

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OFFICES CONT.

• Please keep your floors as clean as possible so
  routine cleaning can be done!
• No construction, renovation, driving of nails or
  screws can be done if your space
• All maintenance requests/concerns should be sent
  to Laurie Hoopaugh, Office Manager at
  laurieh_at_union.ufl.ed
• Office logs will be turned in on the 1st of every
  month for the pervious month starting October
  1st!

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COMPLIANCE

• Please note that all policies and regulations
  regarding space will be followed
• Warning emails will be sent when necessary to the
  president of the organization-please respond in a
  timely fashion to the request
• Any organizations that fails to comply with
  policy or agreement could loose their space
• Any questions regarding the policy and
  regulations can be directed to Laurie Hoopaugh or
  myself at sarahc_at_union.ufl.edu or at 352.392.1671
  our student assistants are a HUGE resource

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AGREEMENTS

• Mailbox
• Filing/Storage Cabinet
• Cubicle or Office
• Please turn in signed agreement by 9/10/08
• When you turn in the agreement you will receive
  keys if appropriate from Laurie Hoopaugh

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TO DO

• Turn in access list to CSAI front desk by 9/10/08
• Turn in after hours access if you organization
  has an office to Laurie Hoopaugh, room 308 Office
  Mangers, CSAI by 9/10/08
• Turn in your agreement, mailbox, filing/storage,
  or office cubicle by 9/10/08

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SPACE-MAILBOXES

• Accent
• Delta Chapter of Lambda Alpha National Collegiate
  Honors Society
• Black Student Union
• Board of College Councils
• Asian American Student Union
• College Democrats
• Turkish Student Association
• Friends for Life of America
• Gators for Asha
• Animal Activists of Alachua
• Poets Inc.
• Gamma Sigma Sigma
• Sigma Phi Lambda
• Nu Alpha Lambda Christian Service Organization
• Children Beyond Our Borders
• Recurso
• College Student CARES
• AALCP
• Horizons

• Jewish Student Union
• Graduate Student Council
• Heal the World
• Black Graduate Student Organization
• Gator NAACP
• Alpha Epsilon Delta
• Best Buddies
• VISA
• Hispanic Student Association
• Pro-Life Alliance
• JAMSA
• XXtra
• Pre-Pharmacy Society
• College Republicans
• OPEN NOT BEING USED
• SISTUHS
• Outreach Ambassador Program
• Pride Student Union
• Multicultural Greek Council

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SPACE-FFILING/STORAGE CABINETS-Labeled in 330 or
below cubicle in 300

• College Republicans
• Animal Activists of Alachua
• Environment, Science and Policy Society
• Nepalese Student Association
• Omicron Delta Kappa
• American Student Dental Association
• Alpha Kappa Alpha
• NORML
• Poets Inc.
• SAVANT
• SISTUHS
• Best Buddies
• Nu Alpha Lambda Christian Service Organization
• Heal the World
• Recurso
• IRHA
• Dancin Gators
• Phi Alpha Delta
• Turkish Student Association

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CUBICLES

• 300
• A.C.E.S Mentoring Society
• VOX
• Dancin Gators
• Animal Activists of Alachua
• Black Graduate Student Organization
• Pre-Dental ASDA
• Bahai
• SAVANT
• Phi Sigma Rho
• Recurso
• Phi Alpha Delta Pre-Law Fraternity
• Theta Tau
• Pro-Life Alliance
• Hindu Student Council
• Union de Estudiantes Puertorriquenos Activos (
  UEPA)

• 330
• College Bowl
• Horizons
• Florida Players
• Club Creole
• Outreach Ambassador Program
• Omicron Delta Kappa
• Model UN
• JAMSA

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SPACE-OFFICES

• 300
• 312 Florida Blue Key
• 313 Growl/Dance Marathon
• 318 A Panehllenic Council /Multicultural Greek
  Council
• 318 B Interfraternity Council/National
• Pan-Hellenic Council
• 322 Hispanic Student Association
• 323 Black Student Union
• 324 Islam On Campus
• 325 Asian American Student Union
• 326 Pride Student Union
• 327 VISA
• 301 Jewish Student Union

• 330
• 331 RUB
• 330D University Gospel Choir/Caribsa
• 330C Pre-Med AMSA/Alpha Epsilon
• Delta
• 330B Friends for Life/Board of College
  Councils/Graduate Student Council
• 330A IDEAL
• 339A Gator NAACP/Pre-Professional
• Service

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ANNOUNCEMENTS and THANK YOU

• Thank you for what your organization adds to the
  community in the Center for Student Activities
  and Involvement!
• CSAI in conjunction with Student Government will
  be hosting an open house Tuesday from 11-2,
  please be prepared for a large number of
  additional guests in the space!

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QUESTIONS

• ?
• www.union.ufl.edu/csai
• 352.392.1671
• THANK YOU AGAIN ON BEHALF OF CSAI!