National Incident Management System

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National Incident Management System

• Julie Collins
• Office of Safe Schools
• Florida Department of Education
• julie.collins_at_fldoe.org

U.S. Department of Education - Safe and Drug-Free
Schools Emergency Response and Crisis Management
Initial Grantee Meeting
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What is the National Incident Management System
(NIMS)?

• A comprehensive, national approach to incident
  management
• Applicable at all jurisdictional levels and
  across all disciplines.

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NIMS Integration Center
Provides "strategic direction for and oversight
of the National Incident Management System
(NIMS)... supporting both routine maintenance and
the continuous refinement of the system and its
components over the long term."

• www.fema.gov/emergency/nims/index

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Are all school districts required to be NIMS
compliant?

• All local education agencies receiving federal
  emergency preparedness funding, such as the
  Emergency Response and Crisis Management grant
  dollars, are required to support the
  implementation of NIMS.

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Coordinating NIMS Plans with Local Government

• School districts are an integral part of local
  government, their use of NIMS should be achieved
  in close coordination with other components of
  the local government.
• School districts are not traditional response
  organizations and more typically are recipients
  of first responder services provided by fire and
  rescue, emergency medical and law enforcement
  agencies. This traditional relationship should be
  acknowledged in achieving NIMS compliance within
  an integrated local government plan for NIMS
  compliance.
• School district participation in local
  government's NIMS preparedness program is
  essential to ensure that first responder services
  are delivered to schools in a timely and
  effective manner.

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NIMS Compliance for Schools

• Conduct training
• Adopt principles and policies
• Establish baseline for compliance
• Incorporate Incident Command System (ICS) into
  plans
• Formalize information systems
• Incorporate corrective actions and lessons
  learned

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The Six Components of NIMS

• Command and Management
• Preparedness
• Resource Management
• Communications and Information Management
• Supporting Technologies
• Ongoing Management and Maintenance

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NIMS Component 1

• Command and Management

Incident Command System
Preparedness
Multi-agency Coordination Systems
Resource Management
Communications and Information Management
Public Information Systems
Supporting Technologies
Ongoing Management andMaintenance
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Sample School Based ICS
Incident Commander and Incident Command Team
Liaison Officer
Public Information Officer
Safety Officer
Finance Administration Administration
Finance Administration
Operations
Planning
Logistics
Documentation/Recorder
Transportation
Insurance Claims
Health Services/First Aid
Search and Rescue
Facility and Materials
Food Services
Personnel
Student Supervision
Student/Parent Reunification
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What Is ICS?

• The Incident Command System
• Is a standardized, on-scene, all-hazard incident
  management concept.
• Allows its users to adopt an integrated
  organizational structure to match the
  complexities and demands of single or multiple
  incidents without being hindered by
  jurisdictional boundaries.

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ICS Purposes

• Using management best practices, ICS helps to
  ensure
• The safety of responders and others.
• The achievement of tactical objectives.
• The efficient use of resources.

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ICS Benefits

• Meets the needs of incidents of any kind or size.
• Allows personnel from a variety of agencies to
  meld rapidly into a common management structure.
• Provides logistical and administrative support to
  operational staff.
• Is cost effective by avoiding duplication of
  efforts.

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Key Elements of ICS

• Common terminology (Plain English)
• Modular organization
• Manageable span of control (3-7)
• Organizational facilities
• Use of position titles
• Reliance on an Incident Action plan
• Integrated communications
• Accountability

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Multi-Agency Coordination

• Across disciplines or jurisdictions
• Responders use common resources and procedures
• Often involves unified command (on-scene) and EOC
  activation (remote)

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Public Information

• School districts should
• Identify a public information officer to be the
  primary liaison for communicating with the pubic
  during an emergency
• Disseminate all pertinent information through the
  designated public information officer
• Create information centers to execute
  predetermined processes and procedures for
  communication during and after a crisis
• Multi-agency response will require a Joint
  Information Center

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NIMS Component 2

• Command and Management

Preparedness
Planning
Resource Management
Training
Communications and Information Management
Exercises
Supporting Technologies
Ongoing Management andMaintenance
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Planning

• Development of an all-hazards plan with input
  from community responders
• Alignment of school/district plans with other
  local agencies' plans
• Consideration of
• NIMS compliance
• Funding
• Mutual aid
• Procedures - are they consistent with NIMS?

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Required NIMS Training for Recipients of
Emergency Preparedness Funding
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Additional NIMS-Related Training
http//training.fema.gov/
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Exercises

• Drills - Tabletops - Functional - Full Scale
• Partner with first responders on exercise
  development
• After Action Reports - "lessons learned"
• Resources
• IS 120 - Orientation to Community Disaster
  Exercises
• IS 139 - Exercise Design

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NIMS Component 3

• Command and Management

Preparedness
Resource Management
Communications and Information Management
Supporting Technologies
Ongoing Management andMaintenance
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Resource Management

• When fully implemented, NIMS will define
  standardized mechanisms and establish
  requirements for describing, inventorying,
  mobilizing, dispatching, tracking, and recovering
  resources over the life cycle of an incident.

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Resource Management

• Resource "typing" involves categorizing resources
  by capability based on measurable standards such
  as a 500-kilowatt generator.
• Resource typing defines the capabilities needed
  to meet specific requirements as simply as
  possible.

www.safecomprogram.gov
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NIMS Component 4

• Command and Management

Preparedness
Resource Management
Communications and Information Management
Supporting Technologies
Ongoing Management andMaintenance
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Communications and Information Management

• A standardized framework for communications,
  information management, and information-sharing
  support at all levels of incident management.
• Organizations must ensure that effective,
  interoperable communications processes,
  procedures, and systems exist across all agencies
  and jurisdictions.
• Information management systems help ensure that
  information flows efficiently.
• Effective information management ensures that
  decision making is better informed.

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NIMS Component 5

• Command and Management

Preparedness
Resource Management
Communications and Information Management
Supporting Technologies
Ongoing Management andMaintenance
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Supporting Technologies

• Technology and technological systems provide
  supporting capabilities essential to implementing
  and refining NIMS. Examples include
• Voice and data communication systems.
• Information management systems, such as
  recordkeeping and resource tracking.
• Data display systems.

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NIMS Component 6

• Command and Management

Preparedness
Resource Management
Communications and Information Management
Supporting Technologies
Ongoing Management andMaintenance
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Ongoing Management and Maintenance

• DHS established the NIMS Integration Center to
  provide strategic direction and oversight in
  support of routine review and continual
  refinement of both the system and its components
  over the long term.

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Ongoing Management and Maintenance

• School districts should review their compliance
  status annually and consider
• Staff changes (training)
• Partnership changes (annexation, etc.)
• Emergency plan updates
• Equipment upgrades

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NIMS the National Response Plan (NRP)

• NIMS standardizes
• Incident management processes
• Protocols
• Procedures for use by all responders.
• And mandates use of ICS.

• NRP establishes
• Federal coordination structures/ mechanisms.
• Direction for incorporation of existing plans.
• Consistent approach to managing incidents.

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Questions or comments?
Julie Collins Office of Safe Schools Florida
Department of Education julie.collins_at_fldoe.org
U.S. Department of Education - Safe and Drug-Free
Schools Emergency Response and Crisis Management
Initial Grantee Meeting