Limited Document Request Process DTIC Form 55

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Limited Document Request Process (DTIC Form
55) April 9, 2008 Ms. Gerri Skeen
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Limited Document Request Process

• Ms. Gerri Skeen
• Registration Certification Assistant
• Defense Technical Information Center
• Ms. Dawn Jackson
• Facility Security Officer
• Air Force Research Laboratory
• Ms. Patricia McWilliams
• Scientific Technical Information Manager
• Air Force Materiel Command

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Purpose

• Inform DTICs user community of the Limited
• Document request process (DTIC Form 55) and
• the major advantages of using the automated
• process
• Provide information regarding the role of the
• releasing agencies

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Agenda

• Submitting Limited Document Requests
• Processing Limited Document Requests
• Advantages to Our Customers
• How to Contact Us
• Releasing Agencies
• Summary

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When Is a Limited Document Request Required?
When the requestors access does not fall within
the limitation of the distribution statements.
Examples B U.S. Government Only C U.S.
Government and their Contractors D DoD and U.S.
DoD Contractors Only E DoD Only F Further
dissemination only as directed
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How to Submit a Limited Document Request
URL for the hard copy (DTIC Form 55)
http//www.dtic.mil/dtic/forms/Form55.pdf
Submit to Fax [phone]
Mail DTIC-BC 8725 John J. Kingman
Rd, Ste 0944 Fort Belvoir, VA
22060-6218
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DTIC Form 55
DTIC Control Number
User Information
Releasing Agency Decision
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Automated Form 55
Submitting an automated document
request http//www.dtic.mil/dtic/forms/usr_form55
.html
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Automated Form 55
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Automated Form 55
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Automated Form 55
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Automated Form 55
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Advantages of the Automated Process

• Less time to complete the request form
• Email receipt of confirmation number and AD
  number
• Request delivered to the releasing agency via
  email
• Confirmation if the releasing agency email
  address
• is incorrect

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Steps for Processing Limited Document Requests

• Pre-validate all incoming requests
• Retrieve citation
• Forward request to releasing agency
• Send follow-ups
• Process approved requests
• Inform user of disapproved and cancelled
  requests
• Conduct status checks

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How to Contact Us

• DTICs Limited Document Request Section
• 703-767-8271
• DTICform55_at_dtic.mil

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Summary

• Purpose
• Submitting Limited Document Requests
• Processing Limited Document Requests
• Advantages to Our Customers
• How to Contact Us

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Releasing Official

• Ms. Dawn Jackson
• Facility Security Officer
• Air Force Research Laboratory
• Eglin AFB, FL

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Eglin AFBs Form 55 Process

• Dawn Jackson
• Info. Specialist/FSO
• AFRL/RW Technical Library

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Agenda

• The Who, What and Where
• Incoming Requests
• Get Ready Get Set Search
• It Always Helps To Make Friends
• Our Stats
• A Few Examples
• Summary

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Welcome to Eglin

• Where we are

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Welcome to Eglin

• Who we are (Team Eglin)

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Welcome to Eglin

• Our librarys mission and purpose

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Hi! Im a Form 55.

• Somebody out there wants a report that was
  written on your base.
• Ive been sent here to collect the signature from
  the releasing authority can you point me in the
  right direction?
• We have to figure out where to send this little
  guy

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Starting with the charts

• We start with internal org charts.

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Friends in High Places

• Network network network!

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Eglins Form 55 Stats
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Average Turn-Around Time
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A Few Good Examples

• Funny stories and lessons learned
• Zach Stolp - AFRL/RWMW
• Wayne Richards AFRL/RWME
• Ron Hunt AFRL/RWA

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Summary

• Network and make friends - you never know who
  can champion your cause.
• Org charts are great! Make em.
• Be encouraged to do a little leg work on your
• own. It can net fast results!
• Remember why we do all this
• our efforts directly benefit the Warfighter.

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Thanks for your interest in this topic!
Questions? Dawn Jackson IS/FSO AFRL Tech
Library Eglin AFB, FL dawn.jackson_at_eglin.af.mil
850-882-3212 or DSN 872-3212
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Releasing Official
Ms. Patricia McWilliams Scientific Technical
Information Manager Air Force Materiel
Command Wright-Patterson AFB, OH
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Form 55s in AFMC
Air Force Materiel Command

• Pat McWilliams
• HQ AFMC/A6O
• 9 April 08

Integrity ? Service ? Excellence
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Purpose
To provide Information to DTIC users as to how
AFMC handles the Form 55 process
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Overview

• AFMC is
• What this means for you
• Documents we release
• AFMC works as a team
• Recommendations

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AFMC is

• Mission Deliver war-winning ... -
  Technology   -  Acquisition      - Test       
  -  Sustainment            ... expeditionary
  capabilities to the warfighter 

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AFMC is

• Goals
• Develop and transition technology to maintain
  air, space and information dominance.
• Develop, field and sustain war-winning
  expeditionary capabilities on time, on cost.
• (There are more goals, but they do not relate to
  our document release)
• Products
• Research as research summaries, technical
  reports, etc.

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AFMC is

• Organization
• AFMC headquarters is a major unit located at
  Wright-Patterson AFB, Ohio.
• 10 AFMC host bases
• Arnold AFB, Tenn. Brooks City-Base, Texas
  Edwards AFB, Calif. Eglin AFB, Fla. Hanscom
  AFB, Mass. Hill AFB, Utah Kirtland AFB, N.M.
  Robins AFB, Ga. Tinker AFB, Okla. and
  Wright-Patterson AFB, Ohio.
• associate units on several non-AFMC bases.
• History
• a World War I experimental engineering facility -
  functions of research and development and
  logistics were operated separately during World
  War II
• reunited for several years in the late 1940s
  under Air Materiel Command
• Split and then reunited in 1961 as AFLC and AFSC
• United again in 1991 as AFMC

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What this means to you

• Many places to look
• In the AF and in the other services
• Missions are traded over the years
• And, the AF is a new Service
• We have a lot of different document types
• Releases for DTIC and beyond
• AFMC has over 40 STINFO document types to
  release, each with a different release procedure
• Typically for HQ AFMC Form 55 requests are for
  older documents

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Documents that We Release
Engineering works Engineering data Engineering
drawings Engineering lists Specs and
standards Performance specs Drawings Photographs M
anufacturing process Scientific information
Developmental information Design data Design
specifications Research data Preliminary research
reports Operational research Research planning
documents Technical reports Technical
memoranda Technical data
Process sheets Procurement information Operations
manuals Munitions information Military supply
data Equipment use reports Modernization
plans War fighting plans Defense technical area
plans
Technical Orders (TO) Manuals TO
supplements Software documentation Computer
printouts Working papers Support
information Maintenance guides Repair
instructions Overhaul material Experimental
information Research tests Technical
evaluations Production tests Studies and
analysis
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AFMC Works as a Team

• To Release Documents by a Form 55
• Determine if document is older than 1962
• If earlier than 1962
• We have a legally approved letter on file that
  allows the AFMC STINFO Office to receive the Form
  55 from DTIC
• STINFO Officer analyzes listed office
• STINFO works with the History Office, PA, etc.
• If still open, document goes to that office, that
  office completes the Form 55
• If the designated owner no longer exists
• Find related office anywhere in AFMC or other
  command or service
• Find scientist or engineer who knows technology
• If other command or service, return Form 55 to
  DTIC with recommendation
• History Office helps with hard to find
• If newer, DTIC sends Form 55 to the appropriate
  office or calls the AFMC STINFO Office

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AFMC Works as a Team

• History Office helps with hard to find
• If no available office, the History Office finds
  the best available scientist
• Determine distribution statement
• If document should become A
• Document sent to PA
• PA might send for Policy and security review
• If document becomes A, document is stamped with
  the Case Number, the date determined and the
  reviewers initials
• Document returned to STINFO Office via the
  History Office
• STINFO Office notifies DTIC, etc. of distribution
  statement changes and forwards the completed Form
  55

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Recommendations

• Get a team that can get a decision
• Notify all applicable offices of decision
• Return Form 55 to DTIC

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(No Transcript)
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Questions?
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Contact Information
Ms. Gerri Skeen Defense Technical
Information Center 703-767-8187 gskeen_at_dtic.mil M
s. Dawn Jackson Air Force Research
Laboratory 850-882-3212 dawn.jackson_at_eglin.af.mil
Ms. Patricia McWilliams Air Force Materiel
Command 937-257-1904 patricia.mcwilliams_at_wpafb.af.
mil