Cvent Tools for Increasing Participation in Events

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Cvent Tools for Increasing Participation in Events
Presented by Jason J. Wooten Senior Associate,
Business Development, Cvent [phone],
jwooten_at_cvent.com
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Agenda Event Management Product Overview New
Cvent Functionality QA, Best Practices, and Live
Examples
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Invitations You can choose from over 150
templates or choose a blank template. Both
options can be customized with logos at the top
and bottom, as well as location, when, where,
title and additional information about the event.
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Scheduling Emails Through CventUse Cvents
automated email scheduling tool to schedule
emails to go out on a set date and time. We
recommend sending out 1 2 invitation reminders
to give invitees another opportunity to register
for the event and an event reminder which goes
out to everyone who is registered for the event
to help decrease your no show count. Automatic
confirmation and regret emails also go out when
someone registers or declines the invitation.
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Content Analysis   The content analysis feature
allows you to check whether certain words or
phrases in your email are at risk for being
caught in any SPAM filters. You will be able to
see which words and phrases could cause delivery
problems, and also see how high they rate on the
10-point scale.  
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Email Blasts Newsletters There are many types
of emails you can send out of Cvent, including
newsletters. You can now create your newsletter
template in the Administration section and copy
it into any event to send out to your members.
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Email Blasts Membership and Sponsorships You
can also send out email blasts about things such
as sponsorship or volunteer opportunities,
etc. When sending emails through Cvent, you can
also personalize the emails by using data tags
such as first name.
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Sponsorships You can promote event sponsors by
placing logos on invitations. You can advertise
this as an incentive to potential sponsors as an
bonus of sponsorship with the chapter
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New Feature Table Management Cvent now allows
you to create tables and assign seats to
registrants for events. There are reports you
can run to see who is sitting at each table and
you can also drop table data tags into emails to
registrants with their table and seat numbers.
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New Features More Flexible Survey
Questions Cvent has added more flexible and
dynamic survey question types and functionality
from Cvents stand alone survey tool to the
events tool. There are new question types
including matrix questions, file uploads, etc.
There is also a new account level question
library for storing and copying questions from
event to event. These questions can be used
during the registration process, the post event
feedback survey, the regret and cancellation
survey pages
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Cvent Supplier Network Search the database of
over 75,000 venues and service providers. You
can narrow search results by meeting space size,
venue type, and chain affiliation. You will get
detailed information for each venue, including
places of interest nearby and detailed
information about the available meeting rooms
within the venue. You can then create an RFP and
send it out to an unlimited number of venues.
The venue can respond directly through Cvent, so
you can compare bids, award or turn down the RFP
and run analysis reports.
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Anyone can sign up for a free planner account Any
meeting planner can sign up for a free planner
account so they can search for venues, send out
RFPs and receive responses. To sign up for an
account Go to www.cvent.com Under supplier
network, click on Learn More Click on
Information for Planners Click on Register to
set up your free account
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QA Best Practices Live Examples