Presenters Contact Information

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(No Transcript)
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Presenters Contact Information
Barbara Henderson Procurement Services
Group Office of General Services barbara.henders
on_at_ogs.state.ny.us [phone]
Kathy McAuley Procurement Services Group Office
of General Services kathy.mcauley_at_ogs.state.ny.us
[phone]
OGS Website www.ogs.state.ny.us
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Purpose

• Detail Contract Areas from 5 Technology
• Purchasing Teams
• Discuss Various Contract Methods
• Show Similarities and Differences
• Indicate Benefits
• Highlight Some Recent Changes
• Suggest Purchase Strategies

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• Barbara
• Hardware
• IT Services
• Kathy
• Software
• Database
• Bank Card Services

• Assistive Technology
• Aggregate Purchasing Initiative

• Telecommunications
• Security

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IT Procurement

• Hardware
• IT Services
• Assistive Technology
• Aggregate Purchasing Initiative

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Hardware Contracts

• PCs, Storage, Printers, Enterprise Servers
• Established Minimum Qualifications to
• Participate
• Centralized Terms and Conditions
• Continuous Recruitment

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Benefits

• Variety of Manufactured Brands
• (Creates Competition)
• Best Value to Suit Your Needs
• Best Pricing Offer
• Ability to Negotiate Additional Discounts
• Contractor Host On-Line Pricing

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IT Services

• Continuous Recruitment
• Uniform Terms and Conditions
• Maximum Not To Exceed Pricing
• (at the contract level)

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Benefits

• Purchase From the Pre-Qualified List of
• Back-Drop Contracts for IT Services by
• Issuing a Competitive Solicitation (mini-
• bid process)
• Variety of Offerings
• Consulting, Systems Integration,
• Training, On-Going Services
• Competitive Pricing at Mini-Bid Level

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E-Learning Training

• Continuous Recruitment (multiple award)
• Web Based, Computer Based, Video
• Based, Interactive Web Based
• (does not include any live training)
• Wide Range of Training Course Content
• (customized, off the shelf)

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April 2007 Aggregate PC Purchase Initiative
Current Aggregated PC Purchase April 1, 2007
through March 31, 2008 10 PC Configurations
105,000 Estimate Units Includes Intel and AMD
Processors Awarded to Two Lowest Bidders per
Machine Class Average Price per Desktop PC
665 All Desktops and Notebooks are Rated EPEAT
Silver
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Benefits of Aggregate PC Purchasing

• All Terms and Conditions of OGS
• Microcomputer Contracts Prevail, such as
• Free Shipping
• Standard Configuration Includes Display
• and 3 Year Warranty
• Negotiated Additional Discounts Off of
• Already Reduced Contract Pricing

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IT Procurement

• Software
• Database
• Bank Card Services
• Telecommunications

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Advantages to Statewide Technology Contracts
NYS Terms and Conditions to Protect Users
Competition Completed for the Users
Allows for Best Value
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Continuous Recruitment

• Whats Involved?
• Templates Negotiation of Terms, Conditions,
  and
• Pricing
• - Established Minimum Requirements
• - Protect State and other Authorized Users
• - Benchmarking, Research of Industry,
• Surveys, User Groups, Analysis
• - Collaboration with other State Agencies
  and
• other Authorized Users
• CIO Office, DOITT

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Request for Proposal

• Whats Involved?
• Request for Proposals
• - Weighting of Criteria
• Technical Requirements
• Cost
• - Award(s) Based on Best Value

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Tips on How to Use

• Always Check the Website to Verify
• Pricing at or Below Contract Pricing
• Always Feel Free to Ask Contractor for
• Lower Pricing
• Remember On Software Contracts,
• Services Limited to 20
• Many Contracts Include a Frequently
• Asked Questions

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Software

• Software Plan
• Software Template (negotiated)
• - Minimum Requirements
• Developer / Manufacturer
• 500,000 in Sales Annually to State
  of NY
• - Miscellaneous Software Catalogue
• ASAP
• SHI
• - 2006 Approximately 142 million sales

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Software Contract Sales
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Database

• Database Template
• - Database Plan
• Proposals from Established D-Base
• Publishers (Britannica), Hybrid
  Service
• Providers (Lexis Nexis) or Value
  Added
• Resellers (Gale Group)
• NYS Sales in Prior Year
• 250,000 or
• 20 NYS Agencies or Authorized Users
• - 2006 Approximately 22 Million Sales

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Bank Card Services

• Procurement Travel Card (paying by credit
• card)
• Electronic Value Transfer (accepting credit
• card payments)
• Currently over 684 Million Flows
• Through Electronic Value Transfer!
• Development of RFPs as Statewide Needs
• Identified

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Electronic Value Transfer
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Telecommunications Contract Areas

• PBX/ Key /Digital Centrex Systems and Maintenance
• Video Conferencing Systems
• Interactive Voice Response (IVR) Systems
• Networking Hardware and Software
• Cable Purchase, Installation and Maintenance
• Radio Communications
• Aggregated Telecommunications Services
• Internet Access
• Wireless Services
• Local Loop Access
• Paging Services
• Alarm Signal Systems
• CCTV Systems
• Wireless Alarm Systems

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Telecommunications Contracts The Future

• Multiple Award Comprehensive Procurements
• Radio Communications Equipment
• Security Systems and Solutions
• Comprehensive Telecommunications
• Services
• Comprehensive Telecommunications
• Equipment

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Features

• Multi Year Terms
• Multiple Awards( increased competition)
• Multiple Lots and Categories
• (increase product or service offerings)
• Periodic Recruitment
• (Yearly Issuance of RFP)
• Ability to Add New Technology via
• Emerging Technologies Language

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Questions and Answers
?
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Presenters Contact Information
Barbara Henderson Procurement Services
Group Office of General Services barbara.henders
on_at_ogs.state.ny.us [phone]
Kathy McAuley Procurement Services Group Office
of General Services kathy.mcauley_at_ogs.state.ny.us
[phone]
OGS Website www.ogs.state.ny.us