Presentation Skills

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Presentation Skills
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Dale Carnegie Training

• Communications skills are vital to success in
  todays fast-paced work environment. You need
  skills everyday when you

• Facilitate meetings/educational settings
• Contribute in team meetings
• Motivate teams and learners
• Persuade others to take an action
• Work with customers and suppliers

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The Four Ps for Better Presenting

• Many people think good communicators are born,
  but the truth is that anyone can learn the tricks
  of the trade.
• (J. Oliver Crom, President and CEO, Dale Carnegie
  Training)
• With practice and feedback, even the most timid
  person can look like a professional.
• The Four-Ps communication process to better
  presenting include Plan, Prepare, Practice, and
  Present.

Plan, Prepare, Practice, and Present
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The Four Ps

• Describe your audience, including knowledge,
  experience, needs, and goals.
• Define the purpose of your talk based on the
  outcome or results you seek with your audience.
• Teach
• Train
• Inform
• Persuade
• Motivate to action

Plan, Prepare, Practice, and Present
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The Four Ps

• Positive mind-set
• Value your message
• Visualize yourself succeeding
• Visualize your audience responding
• Give yourself pep talks

• Illustrate key points with
• Evidences and visuals
• Statistics
• Analogies
• Demonstrations
• Testimonials
• Incidents
• Exhibits
• Develop transitions between key points
• Prepare a memorable close

Plan, Prepare, Practice, and Present

• Interest Approach
• Questions related to audience need
• Sincere compliments
• Relevant incident

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The Four Ps
The three fundamental Es to successful
presentations

• Be confident and effective by establishing why
  you
• Earned the right to deliver this presentation
• are Excited about the subject
• are Eager to share with your audience
• Review your presentation visuals for
• Clarity
• Relevancy
• Eye-appeal
• Visibility and readability
• Quality
• Memorability

Plan, Prepare, Practice, and Present
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The Four Ps

• Before an audience, coach or video camera,
  practice and review
• Strong opening
• Clear key points
• Logical flow
• Credible evidence
• Memorable close
• Distracting mannerisms identified
• Results achieved

Plan, Prepare, Practice, and Present
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The Four Ps

• Assume the attitude of a PRO in delivering
  presentations
• Privilege
• Responsibility
• Opportunity
• Rely on the fundamentals
• Own your subject
• Feel positive about your talk
• Project to your audience the value of your message

Plan, Prepare, Practice, and Present
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The Four Ps

• Positive first impression
• Establish eye contact
• Poised, confident body language
• Be relaxed
• Be well groomed

• Hold the attention of the audience
• Be enthusiastic
• Use vivid words
• Express yourself clearly
• Tell a story
• Have an upbeat voice
• Have proper body animation
• Close presentation to make a favorable lasting
  impression

Plan, Prepare, Practice, and Present

• Build rapport with the audience
• Be sincere
• Address your audiences interest
• Involve your audience

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The Four Ps

• Strive for continuous improvement
• Measure the success of your talk
• Identify strengths as well as areas to improve
• Decide how you will improve the next talk

The Plan, Prepare, Practice, and Present cycle
repeats itself!
Plan, Prepare, Practice, and Present
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Diagrams

• Im creating a project summary report and need
  some great ideas for showing my data

Tip Your audience will retain your message
longer if you use graphics (diagrams, images,
charts and tables) in addition to text in your
presentation.
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Project Schedulesand Timelines
Created using AutoShapes and lines with various
fills - color and gradients. Group objects to
retain placement and you can still edit text.
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Defining and PrioritizingCustomer Requirements
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Life Cycle andCompetitive Position
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Give Your Charts Character Use ClipArt
Tip Dont forget to check out the Custom Chart
Types including bar or pie, timescale, and
floating bars. You can also design any chart to
add to the list or set as your default chart type.
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Path Animations
Actual
25M
Projected
15M
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Supply Demand
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Supply Demand
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Supply Demand
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Supply Demand
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Color Business
Why use color? Color can reduce error of
interpretation, identify salient features,
trigger associations and highlight trends.
Studies show that visual images, especially those
in color, help the presenter convince an
audience, encourage involvement, peak interest
and improve understanding and memory retention.
Optimizing color choices. On-screen
presentations work well for any audience size,
especially large audiences in darkened rooms.
Youll want to choose a dark background to
provide your presentation with an extra punch.
Choose dark backgrounds with light colored text
for best visibility.
If you decide to use overhead transparencies,
youll want to make sure to choose light color
backgrounds.
Contrast the light colored backgrounds with dark
colored text for increased clarity.
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Creating Color Schemes

• Use color purposefully.
• Organize flow of information.
• Know your audience.
• As text charts comprise at least 70 of a
  presentation, the colors you choose will set the
  tone for the entire presentation.
• Decide on a basic text color, allowing one or two
  accent colors for emphasis.
• Use two easily readable fonts.

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Color in Images

• Avoid a circus effect by overuse of color.
• Use color to focus on one concept per image. For
  example, highlight one phrase in text by changing
  its color.
• Emphasize key data with bright accents.
• Prioritize data with color.
• Use color to show change, differentiate or group
  data.

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The Golden Rule
Keep it Simple

• Make one statement or idea per graphic.
• Keep font styles, line weights, patterns, colors
  and special effects to a minimum.
• The 6x6 rule.